City of Newburgh, NY
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2024-04-08
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The Code
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Part I: Administrative Legislation
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Chapter 88 Records Retention
- The Charter
- Ch C Charter
- The Code
- Part I: Administrative Legislation
- Ch 1 General Provisions
- Ch 3 Adopt-A-Municipal-Park, -Shoreline or -Roadway Programs
- Ch 6 Bills, Payment of
- Ch 10 Budget and Finance
- Ch 11 Code of Conduct for Local Boards and Committees
- Ch 12 Citizens Advisory Committee
- Ch 13 City Real Property, Sale or Lease of
- Ch 14 Arts Programs
- Ch 17 (Reserved)
- Ch 20 Council, City
- Ch 23 Court, City
- Ch 30 Electrical Examiners, Board of
- Ch 34 Ethics, Code of
- Ch 38 Fair Housing Office
- Ch 42 Fire Department
- Ch 46 Fire Insurance Claims
- Ch 51 Human Rights Commission
- Ch 55 Insurance
- Ch 60 Municipal Identification Card Program
- Ch 65 Officers and Employees
- Ch 67 Off-Track Betting
- Ch 70 Parking Violations Bureau
- Ch 71 Transportation Advisory Committee
- Ch 72 Police Community Relations and Review Board
- Ch 76 Planning Board
- Ch 80 Police Department
- Ch 85 Purchasing
- Ch 88 Records Retention
- § 88-1 Adoption of schedule.
- § 88-2 Disposition of records.
- § 88-3 Records Advisory Board.
- § 88-4 Membership of Records Advisory Board.
- § 88-5 Officers and rules of procedure of Records Advisory Board.
- Ch 91 (Reserved)
- Ch 93 Repurchase of in Rem Properties
- Ch 95 Salaries and Compensation
- Ch 97 Surplus Property, Disposal of
- Part II: General Legislation
- Ch 103 Alarm Systems
- Ch 105 Alcoholic Beverages
- Ch 108 Amusements
- Ch 110 Mass Gatherings and Public Events
- Ch 112 Bicycles
- Ch 114 Bingo and Games of Chance
- Ch 119 Brush, Grass and Weeds
- Ch 121 Buildings, Vacant
- Ch 122 Building Construction
- Ch 125 Buildings, Demolition of
- Ch 126 Buildings, Nuisance
- Ch 129 Buildings, Unsafe
- Ch 136 Coin-Operated Premises
- Ch 137 Collateral Loan Brokers
- Ch 138 Condominium Conversions
- Ch 139 Construction Operations
- Ch 147 Docks and Waterways
- Ch 150 Dogs and Other Animals
- Ch 152 Economic Development Zone
- Ch 155 Electrical Standards
- Ch 156 Energy
- Ch 158 Environmental Quality Review
- Ch 159 Conservation
- Ch 163 Fees
- Ch 166 Fences
- Ch 168 Filming
- Ch 169 Firearms
- Ch 172 Fire Prevention
- Ch 175 Flood Damage Prevention
- Ch 178 Freshwater Wetlands
- Ch 181 Garage Sales
- Ch 183 Waste Management, Handling and Disposal
- Ch 187 Health and Sanitation
- Ch 189 Hours of Operation
- Ch 190 Housing and Property Standards
- Ch 194 Indecent Exposure
- Ch 198 Junkyards
- Ch 201 Key Boxes
- Ch 207 Letter and Parcel Receptacles
- Ch 209 Newsracks
- Ch 212 Noise
- Ch 220 Parks and Recreation Areas
- Ch 223 Peddlers, Vendors and Solicitors
- Ch 226 Performance of Work by City; Abatement
- Ch 230 Plumbing
- Ch 234 Property Damage
- Ch 235 Public Market
- Ch 239 Records, Public Access to
- Ch 240 Rental Properties
- Ch 242 Reservoirs
- Ch 248 Sewers
- Ch 249 Sidewalk Cafes
- Ch 250 Signs
- Ch 257 Stoves, Wood-Burning
- Ch 260 Street Musicians
- Ch 263 Streets and Sidewalks
- Ch 266 Subdivision of Land
- Ch 268 Tag Days
- Ch 270 Taxation
- Ch 272 Taxicabs
- Ch 275 Telephone Booths
- Ch 276 Tobacco and Marijuana
- Ch 279 (Reserved)
- Ch 287 Vehicles, Off-Road
- Ch 288 Vehicles and Traffic
- Ch 293 Water
- Ch 295 Water Pollution
- Ch 296 (Reserved)
- Ch 297 Wreckers and Towers
- Ch 300 Zoning
- Appendix
- Ch A305 City Court Act
- Ch A307 County Health District
- Ch A315 Pensions
- Disposition List
- Ch DL Disposition List
[HISTORY: Adopted by the City Council of the City of Newburgh 2-14-1989 by Res. No.
19-89.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Public access to records — See Ch. 239.
[1]
Editor's Note: This resolution also superseded former Ch.
88, Records Retention, adopted as follows: Art. I, 4-11-1977 by Res.
No. 2; Art. II, 7-9-1979 by Res. No. 1; Art. III, 2-23-1981 by Res.
No. 2.
[Amended 9-28-2020 by Ord. No. 8-2020]
Retention and Disposition Schedule for New York Local Governments
(LGS-1), issued pursuant to Article 57-A of the Arts and Cultural
Affairs Law and containing legal minimum retention periods for municipal
government records, is hereby adopted for use by all municipal officers
in disposing of municipal government records listed therein.
[Amended 9-9-2019 by Ord. No. 7-2019; 9-28-2020 by Ord. No. 8-2020]
In accordance with Article 57-A of the Arts and Cultural Affairs
Law:
A.
Only those
records will be disposed of that are described in Retention and Disposition
Schedule for New York Local Governments (LGS-1) after they have met
the minimum retention period described therein.
B.
Only those
records will be disposed of that do not have sufficient administrative,
fiscal, legal or historical value to merit retention beyond established
time periods.
C.
All digitally
created or digitally converted records shall be designated as the
official copy of the record and maintained in digital format for the
legally prescribed retention period of the record in accordance with
the guidelines set forth in the Regulations of the Commissioner of
Education, Part 185.8, section 57.29 of the Arts and Cultural Affairs
Law and all related standards and guidelines set by the Commissioner
of Education. Copies of records in other formats, including paper,
shall be deemed convenience copies and disposed of when no longer
needed for reference or other administrative purposes.
[Added 5-28-2002 by Ord. No. 14-2002]
A Records Advisory Board is hereby formed. The purpose of the
Board is:
[Added 5-28-2002 by Ord. No. 14-2002]
The Records Advisory Board shall consist of seven members appointed
by the City Manager and who shall serve at his pleasure; one of whom
shall be a member of the Historical Society of the Newburgh Bay and
the Highlands. Members need not be residents of the City, but should
have an interest in the preservation of historic documents and public
archives.
[Added 5-28-2002 by Ord. No. 14-2002]
The Records Management Officer shall serve as Chairperson to
the Board. The Board shall adopt such rules and procedures for the
holding of regular and special meetings as said Board shall deem advisable
and necessary in order to perform the duties set forth.
