[Adopted 12-18-2006 by L.L. No. 6-2006]
This article is adopted pursuant to the authority of Municipal Home Rule Law § 10 and shall be known as the "Local Law Establishing the Position of Village Administrator as an Employee of the Village of Perry."
The purpose of this article is to establish the position of Village Administrator as an employee of the Village of Perry and set forth the duties and responsibilities of the position.
The Village Administrator shall be appointed by the Board of Trustees upon the recommendation of the Mayor for an indefinite term and shall remain in the position at the pleasure of the Board of Trustees.
The Administrator shall be chosen by the appointing authority without regard to the appointee's political beliefs and solely on the basis of the appointee's training and experience with special reference to actual experience or knowledge of the responsibility and duties of the position as hereinafter set forth. Minimum qualifications are as follows:
Residency within the Village of Perry shall not be required.
[Amended 10-3-2016 by L.L. No. 4-2016]
No elected official of the Village shall be eligible for such appointment during the term for which the official shall have been elected nor within one year after the expiration of said term.
The Village Administrator shall report to and be under the supervision of the Mayor and the Board of Trustees.
Subject to the approval, direction and control of the Board of Trustees or, in those instances where approval, direction and control are, by applicable law, reserved to the Mayor, then under the approval, direction and control of the Mayor, and in accordance with such rules and regulations as may be promulgated by the Board of Trustees, the Village Administrator shall:
Supervise the financial management and accounting procedures and reconciliation of accounts, assist the Board with the development of budgets, implement purchasing policy, grants management and claiming, invest Village funds and prepare monthly financial reports for the Board.
See that the Mayor and the Board of Trustees are kept advised of the financial condition of the Village and oversee and coordinate the purchasing procedures of the Village as well as assist the rotating Trustee in authorizing the payment of all vouchers.
Make recommendations to the Mayor and the Board of Trustees as to measures or programs he or she believes will improve the efficiency and/or economy of the Village government.
Conduct a continuing study of all functions and activities of the Village for the purpose of devising ways and means of obtaining greater efficiency and economy.
See that rules, regulations, ordinances, local laws and codes of the Village are administered efficiently and fairly.
Supervise and coordinate the activities of all Village departments in accordance with the policies of the Mayor and the Board of Trustees.
See that all inquiries by residents of the Village or other interested persons are referred to the appropriate Village official or department head for investigation or response.
Meetings and hearings.
Attend meetings of the Board of Trustees and supervise the preparation of the agenda and minutes of such meetings.
Attend public hearings of the Perry Village Board and attend current weekly meetings of the Perry Development Committee and provide updates to the Mayor and the Board of Trustees.
Act as Village liaison at the Perry Main Street Association (PMSA) meetings.
Act as a liaison with potential leads for business focused on economic development for the Village of Perry.
Directly manage, supervise, train and coordinate the activities of the Perry Parks and Recreation Department, Department of Public Works and the Police Department to ensure a high level of operational efficiency in accordance with policies of the Board. Department heads shall be responsible to and report directly to the Village Administrator.
Advise and communicate with department heads regarding monthly reports, purchasing procedures, budgets, year-end analysis, grants, training, comprehensive and development plans, administrative procedures, record keeping, documentation and discipline.
Carry out supervisory responsibilities in accordance with Village policies and applicable laws and be the first point of contact for addressing employee problems and conflicts prior to addressing individual committee or board members and/or the Mayor.
Organize procedure to establish an index of Village Board minutes via the Local Government Records Management Improvement Fund or through the utilization of technology.
The Village Administrator shall receive such compensation as the Board of Trustees shall fix.
The Mayor and Board of Trustees shall adopt, by the affirmation vote of the majority of its membership, a preliminary resolution which must state the reasons for removal and may suspend the Village Administrator from the position for a period not to exceed 30 business days with pay, but without reimbursable expenses. A copy of the resolution shall be delivered to the Village Administrator personally or by registered mail to his/her home address within five business days after adoption.
Within five business days after receipt of the resolution, the Village Administrator may file with the Village Clerk, or the Deputy Village Clerk, a written request for a public hearing by the Board of Trustees. Such hearing shall be held at an advertised meeting not earlier than 20 business days nor later than 30 business days after the request has been filed with said Clerk. Such meeting shall be held in public session unless otherwise required by the Village Administrator.
Within 10 business days from the date of the hearing, the Mayor and Board of Trustees must render a decision in the form of a resolution which must be adopted at a regularly scheduled meeting of the Board of Trustees.
The Village Administrator shall continue to received his/her full salary until the effective date of the final resolution of removal and for a period of 60 business days thereafter.
In the case of a vacancy or during the absence or disability of the Village Administrator, the Board of Trustees may designate some properly qualified person to perform the duties of the Administrator on an acting basis.
Notwithstanding the provisions of § 98-6 of this article, nothing herein shall be deemed or construed as abolishing, transferring or curtailing any powers or duties of the Mayor or Board of Trustees.
All existing local laws, codes and regulations of the Village shall remain in full force and effect except insofar as they conflict with the provisions of this article, in which case the provisions of this article shall prevail.