[HISTORY: Adopted by the Town Board of the Town of West Bloomfield
as indicated in article histories. Amendments noted where applicable.]
[Adopted 1-14-1986 by L.L. No. 2-1986]
As used in this article, the following terms shall have the meanings
indicated:
The Town of West Bloomfield and its departments, divisions, offices,
bureaus and boards or commissions created or appointed by the Town Board;
and
Any special or improvement district of the town, other than a library
district, a fire district, a district corporation or district having a separately
elected governing body.
The same meaning as set forth in Subdivision 4 of § 86
of the Public Officers Law.
The following persons are hereby designated as records access officers
for the agency: the Town Supervisor, Town Hall, Main Street, West Bloomfield,
New York 14585; and the Town Clerk, Town Hall, Main Street, West Bloomfield,
New York 14585.
The records access officers shall be responsible for assuring that agency
personnel:
A.
Comply with the requirements and provisions of the Freedom
of Information Law, the rules and regulations of COG and with this article
in providing access to agency records.
B.
Maintain an up-to-date subject matter list of records,
update it twice a year and make it available for public inspection and copying.
C.
Explain, in writing, reasons for denial of access and
advise requester of right of appeal, setting forth name, title, business address
and telephone of persons to whom appeal may be taken.
D.
Upon request, calculate in advance the total cost of
copies.
E.
Permit requester to make his or her own copy, without
damaging the record and without relinquishing custody of the same.
A request to inspect or for a copy of a record shall reasonably describe
the same, and shall be in writing.
The Town Supervisor shall respond to requests for a record of the name,
title, salary and public office address of every officer and employee of the
agency.
The Town Board is hereby designated to hear and determine appeals from
a denial of access to agency records, in accordance with the Freedom of Information
Law, rules and regulations of COG and this chapter.
Unless another fee is prescribed by state law:
[Adopted at time of adoption of Code (see Ch. 1, General Provisions,
Art. I)]
The Records Retention and Disposition Schedule MU-1, issued pursuant
to Article 57-A of the Arts and Cultural Affairs Law and containing legal
minimum retention periods for municipal government records, is hereby adopted
for use by all municipal officers in disposing of municipal government records
listed therein.
In accordance with Article 57-A:
A.
Only those records will be disposed of that are described
in Records Retention and Disposition Schedule MU-1 after they have met the
minimum retention period prescribed therein.
B.
Only those records will be disposed of that do not have
sufficient administrative, fiscal, legal or historical value to merit retention
beyond established time periods.
C.
Prior to disposal of any records, they shall be forwarded
to the Town Historian for his or her use, and then to the West Bloomfield
Historical Society for their use.
