[HISTORY: Adopted by the Town Board of the Town of Salina: Art. I, 2-6-1978, amended in its entirety at time of adoption of Code (see Ch. 1, General Provisions, Art. I); Art. II, at time of adoption of Code (see Ch. 1, General Provisions, Art. I). Subsequent amendments noted where applicable.]
The provisions of the Freedom of Information Law (Article 6 of the Public Officers Law), as amended, shall be applicable to the Town of Salina, as shall also the rules and regulations thereunder adopted by the State Committee on Open Government, subject to the rules and regulations now or hereafter adopted by the Town Board of the Town of Salina which are not more restrictive than those adopted by the State Committee.
The Town Clerk and Deputy Town Clerk are designated records access officers.
Records may be inspected at the office of the Town Clerk on regular business days between the hours of 9:00 a.m. and 4:30 p.m.
[Adopted 5-27-1997 by L.L. No. 2-1997]
This article shall be known as the "Records Management Legislation" for use by the municipal officers in disposing of municipal government records in accordance with the Cultural Affairs Law Article 57-A.
As used in this article, the following terms shall have the meanings indicated:
- Those records which have been determined by the RMO to have sufficient historical or other value to warrant their continued preservation by the local government.
- LGS-1 SCHEDULE
- The Records Retention and Disposition Schedule issued pursuant
to Article 57-A of the Arts and Cultural Affairs Law and containing
legal minimum retention periods for municipal government records.[Amended 10-26-2020 by L.L. No. 10-2020]
- Any information kept, held, filed, produced or reproduced by, with or for the Town of Salina, in any physical form whatsoever.
- The Records Management Officer of the Town of Salina, the Town Clerk or any officer designated by the Town Board. The officer will be responsible for administering and enforcing the Records Management Program for the Town of Salina in accordance with local, state and federal laws and guidelines.
Only those records will be disposed of that are described in the Records Retention and Disposition Schedule LGS-1, as amended from time to time, after they have met the minimum retention period prescribed therein.
[Amended 10-26-2020 by L.L. No. 10-2020]
Only those records will be disposed of that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond established time periods.
Only those records in compliance with the established policies and procedures will be disposed of and/or transferred to inactive storage.
To ensure for proper retention and disposition of records, policies and procedures have been established by the RMO for proper inactive storage and disposition of records past their retention period. Such policies and procedures, as adopted by resolution of the Town Board of the Town of Salina, are on file in the office of the Town Clerk.