Borough of Netcong, NJ Chapter 10 Claims Approval

[HISTORY: Adopted by the Mayor and Council of the Borough of Netcong 10-9-1990. (This ordinance superseded former Ch. 3, Claims Approval, adopted 8-12-1975.) Amendments noted where applicable.]

§ 10-1 Bill of demand required.

Any person claiming payment from the municipality shall present a detailed bill of demand, duly certified, to the Administrator/Treasurer.

§ 10-2 Authorized signatures.

It shall be the duty of the Administrator/Treasurer to see that there appears on every claim the signature of the officer or employee who has been duly designated by the local unit to certify that the materials have been received by or the services rendered to the local unit.

§ 10-3 Approval of claims.

Claims shall then be presented to the Chairman of the committee responsible for the placing of the order who, if satisfied the claims are proper, shall approve the same. After such approval is given, the Chairman shall file the claim with the Borough Clerk, who shall then present these claims to the governing body for formal approval at a regular meeting.

§ 10-4 Decision by governing body.

Claims shall be considered by the governing body, which shall approve the same, except that the governing body may reject any claim presented to it, stating the reason for such rejection. Any disapproved claim shall be referred back to the Administrator/Treasurer with such instructions as the governing body may give at the time of disapproval.

§ 10-5 Recording.

It shall be the duty of the Borough Clerk to record all claims in the official minutes, indicating that the governing body has by formal action approved the same, with appropriate record as to any claims disapproved or rejected.

§ 10-6 Approval to be noted on claim.

It shall be the duty of the Borough Clerk, or such other officer designated by resolution of the governing body, to indicate on said claims that they have been approved for payment, with the date of approval thereof noted on the claim.

§ 10-7 Preparation and recording of checks.

After the Clerk has certified that the claims have been approved, he/she shall turn the same over to the Administrator/Treasurer, who shall forthwith prepare the necessary checks for payment thereof. Said checks shall then be signed by the Mayor and the Municipal Clerk and thereafter countersigned by the Administrator/Treasurer. After preparing checks for the payment of claims, the Administrator/Treasurer shall record them in proper books of account and thereafter mail or otherwise distribute the checks to the claimants.

§ 10-8 Payrolls.

In the case of payrolls, the Administrator/Treasurer shall prepare the necessary payrolls for all employees, which payrolls shall be duly certified, by the person authorized to certify, that the services have been rendered and the amount specified is in fact due and owing to the employee or employees. Said payroll shall then be approved by the department head responsible therefor and presented to the governing body for approval and, after approval, shall be paid in due course.