[Amended 9-22-1937; 2-9-2006 by Ord. No. 1953]
A.
Meetings will be held at 7:30 p.m. at the Health Center
on the second Tuesday of each month or, if that day is a legal holiday,
such other day as the President may specify. The President may designate
an additional meeting date in each month if the business of the Board
warrants.
B.
A majority of the membership of the Board shall constitute
a quorum. The number of votes necessary to transact business shall
be a majority of those present. When there is not a unanimous vote,
a roll call vote shall be taken and recorded in the minutes.
C.
Special meetings may be called by the President or
upon request of a majority of the Board members. The President must
call such a meeting when requested to do so in writing by a majority
of the members of the Board. The notice of such a meeting shall specify
the purposes of such a meeting and no other business may be considered
except by unanimous consent of the Board. The Secretary shall notify
all members of the Board in writing not less than five days in advance
of such special meeting.
D.
All meetings at which official action is taken shall
be open to the general public.
E.
The first meeting of the new year shall be known as
the sine die meeting, at which time the members of the Board for the
preceding year will meet for the purpose of transacting any pending
business.
F.
The first meeting of the new Board shall be held in
January and will have as one of its purposes the election of new officers
for the coming year.
A.
The officers shall be a President, Vice President
and Secretary. The President and Vice President shall be Board members.
B.
The President shall preside at all regular and special
meetings of the Board of Health (hereinafter referred to as the "Board")
and shall have the duties normally conferred by parliamentary rule,
including, but not limited to, appointing committees, calling special
meetings, certifying expenditures of funds up to $200, etc. The President
shall also have the privilege of discussing all matters before the
Board and to vote thereon in case of a tie.
C.
The Vice President shall act for the President in
his/her absence.
D.
The Secretary of the Board shall be the Health Officer.
The Health Officer shall have voice but no vote. The Secretary shall
be responsible for keeping of the minutes and records of the Board,
preparing the agenda of all regular and special meetings, attending
to correspondence, providing notices of meetings and other such duties
as are normally carried out by a Secretary.
A.
The nomination of officers shall be made from the
floor at the annual organization meeting, which shall be held on the
second Tuesday of January in each year (or such adjourned date as
soon thereafter as may be practicable) and the elections shall follow
immediately thereafter.
B.
A candidate receiving a majority vote of the entire
membership of the Board of Health shall be declared elected and shall
serve for one year or until his/her successor shall take office.
C.
Vacancies in offices shall be filled immediately by
regular election procedure.
The order of business at regular meetings shall
be as follows:
A.
In addition to those required by law, the Board may,
at its discretion, hold hearings when it decides that such hearings
will be in the public interest.
B.
Hearings will be conducted by the President and will
be in lieu of a court hearing. Health violations not rectified by
such a hearing will be subject to court action by the usual court
procedures.
A.
Special committees may be appointed by the President
with Board approval for specific purposes and terms.
B.
Standing committees shall be appointed by the President
for one year and shall consist of from one to three members, one of
whom shall be designated Chairman. Vacancies shall be filled immediately
by the President of the Board of Health. The following standing committees
shall be appointed by the President:
(1)
Finance and Purchasing Committee. The Committee shall:
(a)
Be responsible for the preparation of an annual
budget and the submission of same to the full Board for final approval.
(b)
Check the payroll as it pertains to overtime
payment.
(c)
Ensure the authenticity and prompt payment of
all bills and/or invoices.
(d)
Establish guidelines concerning the purchasing
of all items as required by the Department.
(e)
Establish proper procedures for the operation
of the petty cash fund.
(f)
Be responsible for analyzing payments for budgeted
items to ensure that the same are not being exceeded. If through necessity
the same is required, the necessary adjustment of funds (other than
for salaries) will be accomplished accordingly.
(g)
Be responsible to conduct an internal audit
at least quarterly and report findings of the same in writing to the
full Board.
(h)
Be responsible to submit a written report of
Committee activities to the Board on a monthly basis. (The same shall
be ready upon the meeting night of the Board.)
(2)
Public Health Nurses and Health Projects Committee.
The Committee shall be responsible to see that the following are carried
out:
(a)
The nursing activities of public health nurses.
(b)
Ensuring the proper application of all health
projects, to include X-rays; lab activities; dental programs; programs
for sugar diabetes, hypertension, venereal disease, food handlers,
tuberculosis and eye examinations; and all other health programs that
may be established by the Board and/or Health Officer for the welfare
of the citizens of the community.
(c)
Reviewing and approving the public health nurses'
working schedule to ensure that adequate coverage is provided for
schools and field activities.
(d)
Submitting a written report of Committee activities
to the Board on a monthly basis. (The same shall be ready upon the
meeting night of the Board.)
(3)
Inspection Committee. The Committee shall be responsible
to see that the following are carried out:
(a)
Ensuring that inspections of food establishments
are kept current and carried out diligently in accordance with state
and local requirements.
(b)
Ensuring that follow-up inspections are made
of offenders in accordance with current laws and requirements and
that necessary action is instituted against violators.
(c)
Seeing that action is taken on heating complaints.
(d)
Seeing that action is taken on all complaints,
such as dog litter, etc.
(e)
Submitting a written report of Committee activities
to the Board on a monthly basis. (The same shall be ready upon the
meeting night of the Board.)
(4)
Water and Sewage Committee. The Committee shall be
responsible to see that the following are carried out:
(a)
A periodic check on the drinking water supply
to ensure that health standards are met.
(b)
Investigation of any complaints concerning contamination
of the storm sewer system and to ensure that prompt corrective action
is taken.
(c)
Investigation of any complaints concerning a
malfunction of the sanitary sewer system and to ensure that prompt
corrective action is taken by the Sewer Department.
(d)
Investigation of any complaints concerning a
malfunction of the waste system in any residence or structure, private
or public, and to ensure that prompt corrective action is taken.
(e)
Investigation of any complaints of drinking
water.
(5)
Licenses and Ordinances Committee and Registrar of
Vital Statistics. They shall be responsible for:
(a)
Checking applications and making recommendations
to the full Board concerning issuing licenses for vending machines,
vending wagons, food establishments or any activities wherein food
or beverages (other than alcoholic) are dispensed.
(b)
Ensuring that said applications are filed as
required by the current ordinances and that the appropriate fee is
paid.
(c)
Recommending to the full Board any change in
license fee for submission to the appropriate Borough department.
(d)
Recommending to the Borough Attorney (through
the full Board) any request for changes in current ordinances or new
ordinances which the Committee feels is required.
(e)
Ensuring that activities of the Registrar of
Vital Statistics are carried out as required by state law and that
required reports of this section are submitted accurately and on time.
(f)
Submitting written report of Committee activities
to the Board on a monthly basis. (The same shall be ready upon the
meeting night of the Board.)
(6)
Ecology and Environmental Protection Committee (air,
water, solid waste and noise). This Committee shall be responsible
for:
(a)
Ensuring that industrial facilities are maintained
to preclude causing any ecological or environmental problems to residents
of the community and, if they are in violation, taking the necessary
action to order same to cease and desist.
(b)
Making periodic inspections of various plants
or areas wherein problems may exist and making recommendations to
preclude same.
(c)
Inspecting a site involved and after said inspection
recommending to the full Board its findings when a variance from the
local ordinance controlling said site or area is requested.
(d)
Working in liaison with the Committee on Licensing
and Ordinances prior to any new ordinances being written or license
being issued to operate a facility that may be cause for ecological
or environmental problems.
(e)
Making a recommendation when requested by any
other town agency (through the full Board) as pertains to an activity
that may be cause for ecological or environmental problems.
(f)
Submitting a written report of Committee activities
to the Board on a monthly basis. (The same shall be ready upon meeting
night of the Board.)
(7)
Personnel and Grievance Committee. This Committee
shall be responsible for:
(a)
Establishing a dress code as pertains to employees
of the North Arlington Health Department when said employees are working
indoors or outdoors in order to ensure that the proper public image
is maintained.
(b)
Studying applications and interviewing personnel
for any new position or promotion vacancy and making recommendation
to full Board for final action.
(c)
Establishing policies concerning vacation procedures
for employees of the Health Department.
(d)
Ensuring that at least three members of the
Committee sit to act on any written complaint or grievance by either
supervisory personnel or an employee and making recommendation to
full Board for final decision as to its findings.
(e)
Using the above procedure whenever a complaint
is submitted by a member of the community against any employee of
the Health Department.
(f)
Ensuring that both supervisory personnel and
employees are made aware of their right to submit a complaint or grievance.
(g)
Submitting written report of Committee activities
to the Board on a monthly basis. (The same shall be ready upon meeting
night of the Board.)
