[Adopted 5-26-1975 as Sec. 2-6 of
the 1975 Code]
The Borough Clerk shall serve as Clerk of the
Council. He shall attend all meetings of the Council and keep the
minutes of the proceedings of the Council. The minutes of each meeting
of the Council shall be signed by the officer presiding at the meeting
and by the Clerk.
A.
The Clerk shall record all ordinances in books to
be provided for that purpose. After each ordinance he shall record
and certify the proof of its publication as required by law. Each
ordinance so recorded shall be signed by the Mayor and the Clerk,
who shall attest that it was adopted on a date stated, and when so
signed the recorded copy shall be deemed to be a public record of
the ordinance. Any omission by the Clerk or the Mayor to record, sign
or certify shall not impair or affect the validity of an ordinance
which has been duly adopted.
B.
Periodically, as determined by the Council, the Clerk
shall compile at least two copies of all ordinances that have been
adopted since the previous Code or supplement and forward them to
a company selected by the Council to prepare a supplement to the Code.
C.
The Clerk shall compile annually, in the order of
their adoption, all resolutions adopted by the Council during the
year and shall preserve them.
The Clerk shall have custody of and safely keep
all records, books and documents of the Borough, except those committed
by ordinance to any other office or transferred thereto by the Mayor
and Council. He shall, upon request and upon the payment of the fees
prescribed therefor by the Council for the use of the Borough furnish
a certified copy of any such paper in his custody under the Corporate
Seal of the Borough.
The Clerk shall maintain a record of all real
property which the Borough may acquire, sell, or lease. The records
shall be in such form and contain such information as the Division
of Local Finance in the Community Affairs of the State of New Jersey
shall prescribe. It shall be available for inspection in the office
of the Clerk.
The Clerk shall cause the Corporate Seal of
the Borough to be affixed to instruments and writings when authorized
by ordinance or resolution of the Council or when necessary to exemplify
any document on record in his office, or to certify any act or paper
which, from the records in his office, appears to have been a public
act of the Borough or a public document. He shall not affix the Seal
or cause or permit it to be affixed to any other instrument or writing
or other paper unless required by law, ordinance or resolution of
the Council.
The Clerk, subject to the supervision of the
Mayor and Council, shall:
A.
Be the depository for and custodian of all official
surety bonds furnished by or on account of any officer or employee,
except his own bond which shall be placed in the custody of the Treasurer;
all insurance policies upon or with respect to risks insured for the
benefit of the Borough or to protect it against any claim, demand
or liability whatsoever; and all formal contracts for work, labor,
services, supplies, equipment and materials to which the Borough may
be a party.
B.
Be the depository for and have custody of all performance
bonds running to the Borough as obligee, or any other form of security
given by any contractor, subdivision developer or other person on
account of work done or to be done in or for the Borough.
C.
Have custody of all leases of property owned or rented
by the Borough.
D.
Report to the Borough Council annually, at such time
as the Council may require, on the coverage, expiration date and premium
of each surety bond and contract of insurance; the nature and terms
of outstanding leases, the rent reserved by each and their respective
expiration dates.
No rule or general regulations made by any department,
officer, agency or authority of the Borough, except such as relates
to the organization or internal management of the municipal government
or a part thereof, shall take effect until it is filed with the Borough
Clerk. The Clerk shall maintain a current compilation of all such
rules and regulations which shall be available for public inspection
in his office during business hours.
In addition to such other functions, powers
and duties as may be prescribed by ordinance and subject to the supervision
and direction of the Mayor and Council, the Clerk shall:
A.
Perform all the functions required of municipal Clerks
by the General Election Law (Title 19 of the Revised Statutes) and
any other law or ordinance.
B.
Administer the provisions of Borough ordinances with
reference to the licensing of occupations and activities for which
licenses are required by law or ordinance to be obtained from the
Clerk.
C.
Have such other, different and additional functions,
powers and duties as may be prescribed by law or ordinance or delegated
to him/her by the Mayor and Council.
