[Added 8-18-2003 by Ord. No. 825-03]
The Borough’s facilities belong to the
community. Prudent use and management of Borough facilities, provided
such use does not interfere with the operations of the Borough, allows
the community to benefit more broadly from the use of its own property.
This policy applies to the use of rooms in Borough structures for
meetings or cultural activities, use of playing fields, posting signs
or hanging banners on Borough property, and all other uses of Borough
facilities.
[Amended 10-20-2003 by Ord. No. 831-2003]
The Mayor and Council will permit the use of
Borough facilities when such permission has been requested in writing
and has been approved by the Borough Administrator. In the event the
Borough Administrator deems it advisable, any application may be submitted
to the Mayor and Council for action.
The Borough Administrator or the Mayor and Council
may refuse to grant permission for the use of a Borough facility whenever
in their judgment use of the facility would not be in the public’s
interest. By way of example, but without limitation, the Borough Administrator
or the Mayor and Council may refuse to grant permission for the use
of athletic fields when such use would endanger the public’s
safety or cause damage to the fields.
Smoking is prohibited at all times in any Borough
building, except as may be permitted in the designated area of the
golf course clubhouse in accordance with the rules and regulations
of the golf course. No one may bring alcoholic beverages onto any
Borough property except as may be permitted in the golf course clubhouse,
or as otherwise permitted by law. All facility use shall comply with
state and local fire, health, safety, and policy regulations. Use
of the golf course clubhouse shall comply with the rules and regulations
of the golf course, as approved by the Mayor and Council. Use of the
Borough’s recreational facilities shall comply with the rules
and regulations of the Recreation Commission, as approved by the Mayor
and Council.
Each person or organization that wishes to use
any Borough facility must provide the Borough Administrator with a
certificate of insurance and sign a hold harmless form provided by
the Borough at least one week prior to the scheduled usage of the
Borough’s facilities. The certificate of insurance shall specifically
name the Borough of Old Tappan as an additional insured and provide
general liability, bodily injury and property damage coverage with
minimum limits of liability not less than $1,000,000 combined single
limit. Any group serving alcoholic beverages (in connection with the
use of the golf course clubhouse) must provide a certificate showing
at least $1 million liability coverage from a company with an A.M.
Best rating no less than A minus 7. Users shall be responsible for
damage to equipment and/or to the facilities.
In addition to the requirements set forth herein,
use of the golf course or the golf course clubhouse shall be subject
to the approval of the Borough’s Golf Course Commission and
policies, rules and regulations for the use of the golf course facilities
as approved by the Golf Course Commission.
[Amended 10-20-2003 by Ord. No. 831-03]
A.
The following fees shall be for the use of Borough
facilities:
[Amended 7-24-2006 by Ord. No. 915-06; 3-19-2007 by Ord. No.
934-07]
(1)
Use of athletic fields:
(a)
Borough-sponsored events: no fee.
(b)
Athletic groups under the Borough's Recreation
Commission: no fee.
(c)
Athletic groups for which the Borough provides
liability insurance: no fee.
(d)
Athletic groups from the Borough's elementary
schools or Northern Valley Regional High School Old Tappan: no fee.
(e)
Athletic groups, such as club teams, not under
the Borough's Recreation Commission: $25 per day per field with a
minimum of $250 and a maximum of $500 per athletic group for any three-month
period.
(f)
For-profit corporations and businesses: $250
per day per field.
(g)
Nonprofit, religious, charitable or educational
organizations or institutions: $100 per day per field for reserved
exclusive use of the fields; except that there shall be no fee for
such organizations or institutions for unreserved nonexclusive use
of the fields, provided that the Recreation Director is informed of
dates and times of intended usage, and provided further that the Recreation
Director shall have discretion to deny such use.
(h)
Borough residents for family events: no fee.
(2)
Security deposit for use of fieldhouse, pavilion,
refreshments, kitchens, and/or toilets: $250.
B.
The use of Borough facilities for activities related
to Borough operations shall be without cost to the users and/or applicants
except that the users and/or applicants shall be responsible for any
extra materials, police fees, or impact fees as noted above. All applicants
and/or users granted the use of facilities shall pay the scheduled
fee therefor in advance and said fee shall be nonrefundable. Applicants
and/or users shall also assume the cost of such additional staff services
required.
The Chief of Police or his designee and the
Superintendent of Public Works or his designee shall have the authority
to close athletic fields whenever, in his or her judgment, the use
of the fields would endanger the public’s safety or would cause
damage to the fields. In addition to any other remedy, the Mayor and
Council may deny the future privilege of using the Borough’s
fields to any person or organization using a field that has been closed
by the Chief of Police or the Superintendent of Public Works.
The Recreation Director shall have the responsibility
for scheduling the use of the Borough’s athletic facilities,
with discretion to give scheduling priority to athletic groups under
the Borough’s Recreation Commission.
