Borough of River Edge, NJ
Bergen County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of River Edge 6-20-1994 as Ord. No. 1106. Amendments noted where applicable.]
It is the intent and purpose of this chapter to provide for the indemnification and defense of actions against certain public officials and employees as described herein.
For the purposes of this chapter, unless the context clearly indicates a different meaning, the following words and phrases shall be defined as set forth:
INSURANCE
Coverage afforded by insurance of every kind, whether the premium is paid by the borough, the municipal official or someone on their behalf.
MUNICIPAL OFFICIAL
Any officer or official, employee, Council member, Mayor, Board member or other individual appointed or hired by the Mayor and Borough Council, whether full- or part-time. The terms shall also include any volunteer serving the borough on the Recreation Commission or as a coach or assistant on a team organized under the auspices of the Recreation Commission, member of the Volunteer Fire Department or member of the Ambulance Corps. The terms shall also include any person elected by the voters to fill any position in the borough or any person subsequently appointed to fill such position.
A. 
The borough shall provide for the defense of any action brought against a municipal official on account of any act or omission arising out of or incidental to performance of their duties, and this obligation shall extend to any complaint, counterclaim, cross claim or cross complaint against such municipal official, unless excepted by the terms of § 21-4.
B. 
The terms and provisions of this chapter shall be subject to any insurance plan or policy in effect at the time that any claim shall apply or be asserted. To the extent that any provision of this chapter shall be at variance with the rules, regulations and terms of any plan of insurance maintained by the borough, said rules, regulations and provisions of the borough's plan of insurance shall supersede this chapter and shall be dispositive of any issue concerning the implementation of the purpose of this chapter.
The borough shall not be required to provide any defense when the governing body determines that:
A. 
The act or omission was not within the scope or incidental to the duties of the public official.
B. 
The act or failure to act was the result of actual fraud, actual malice, willful misconduct or an intentional wrong.
C. 
The defense of the action or proceeding is provided for by an insurance, whether obtained by the borough or by any other person or entity.
D. 
Where the action has been brought by the municipality itself against the public official, or where the action is a criminal proceeding.
E. 
Where the public official has failed to provide to the borough, within ten (10) calendar days after the time the public official is served with any summons, complaint, process, notice, demand or pleading, the original or a copy thereof.[1]
[1]
Editor's Note: Amended at time of adoption of Code; see Ch. 1, General Provisions, Art. I.
F. 
Where the public official has failed to cooperate fully with the defense.
With exception to § 21-6 of this chapter, which specifically provides for the appointment of attorneys on behalf of police officers, the borough may provide any defense required of it under this chapter through the attorney from its own staff or by employing other counsel. The borough shall in no event be responsible for the cost of attorney fees incurred by anyone unless it shall agree, in writing, to the terms of the representation.
A. 
Purpose. The purpose of this section is to provide any borough police officer or member of the borough police force named as a defendant in an action or legal proceeding only if that action or legal proceeding arises out of and is directly related to the lawful exercise of police powers in the furtherance of official duties, with the policy adopted by the Police Department and Borough of River Edge, for the provision of necessary means for the officer's defense of such action or proceeding.
(1) 
The Borough of River Edge will provide a member or officer of the Police Department with the necessary means for the defense of an action or legal proceeding arising out of and directly related to the lawful exercise of police powers, in furtherance of official duties.
(2) 
The borough will not provide the necessary means for defense in a disciplinary proceeding instituted against the officer by the municipality or in a criminal proceeding instituted as a result of a complaint on behalf of the borough. Should such a disciplinary or criminal proceeding instituted by or on complaint of the borough be dismissed or finally determined in favor of member or officer of the borough's Police Department, that member or officer shall be reimbursed for his attorney's reasonable fees.
B. 
Procedures.
(1) 
The officer or member of the borough's Police Department, within five (5) days of being notified that he or she is a defendant in an action or legal proceeding, shall advise the Chief of Police.
(2) 
Upon notification, the Chief of Police will evaluate, or cause an evaluation to be made, of the complaint's circumstances. This evaluation will be for the purpose of determining whether the officer has met the following conditions:
(a) 
Whether the officer was acting in a manner directly related to the exercise of police powers;
(b) 
Whether the officer was acting in the discharge of a duty imposed or authorized by law, ordinance or orders; and
(c) 
Whether the officer was acting and in the lawful exercise of his police powers.
(3) 
The Chief will advise the officer involved of the following:
(a) 
The evaluation and purpose;
(b) 
That he may, subject to the limitations stated below, request that an attorney be appointed to represent him in the action or legal proceeding by the borough;
(c) 
That his attorney shall be paid a reasonable legal fee, to be approved, prior to his appointment, by the Mayor and Council.
(d) 
That the officer does not have an absolute right to counsel of his own choosing at municipal expense and that the borough present the officer with a choice of accepting assigned counselor foregoing the benefit of having the borough provide him with the necessary means for defense of the action or legal proceedings;
(e) 
In the event of a disciplinary proceeding instituted against the officer by the municipality or any criminal proceeding as a result of a complaint on behalf of the borough, the borough will not provide him with an attorney or necessary means for defense of such disciplinary proceeding or complaint; except that if the disciplinary proceeding or complaint is dismissed or finally determined in favor of the officer, that he shall be reimbursed for his reasonable defense expense;
(f) 
The officer, if entitled, shall advise the Chief of the name, address and telephone number of the attorney whom the officer would request to be appointed by the borough.
(4) 
Upon completion of the evaluation, the Chief of Police shall submit a memorandum to the Mayor and Council, with a copy to the Borough Administrator and Clerk. The memorandum shall be maintained as a confidential document. The purpose of the memorandum shall be to report the Chief of Police's evaluation of the circumstances of the complaint and a determination as to whether the officer has satisfied the conditions prerequisite to the borough's providing the necessary means for the officer's defense. The memorandum shall also include the name and address of the attorney whose appointment the officer, if entitled, would request to defend him.
(5) 
The Mayor and Council shall reserve the right to accept the Chief's evaluation, modify it or to substitute a different means for defense of the action or legal proceedings against the affected officer. In the event that the officer's request for the appointment of his choice of an attorney is denied, he shall be notified by the Chief of Police. In that event, the officer shall be advised of the denial and of the name, address and telephone number of the attorney who will have been appointed to him by the Mayor and Council.
(6) 
The borough ordinance and traffic related complaints, signed against an officer; the Chief of Police, upon completion of his evaluation to determine whether the above stated conditions are satisfied, is empowered to refer the matter directly to the borough's prosecutor, whose duty shall be to provide a defense against the charges. The Chief of Police will submit a memorandum of his evaluation and referral to the Mayor and Council, with a copy to the Borough Administrator and Clerk. The memorandum will be considered a confidential document.
(7) 
In the event of any conflict with the terms of this section and any other part of this chapter, § 21-6 shall be deemed dispositive and controlling.
Whenever the borough provides any defense required of it under this chapter, the borough, through counsel, may assume exclusive control over representation of the municipal official, and such official shall cooperate fully with the defense.
A. 
In any case where the borough is required to provide a defense under this chapter, the borough shall pay or reimburse the municipal official for the following:
(1) 
Any bona fide settlement agreement entered into by the borough on behalf of the employee; or
(2) 
Any judgment entered against the employee.
B. 
In addition to Subsection A(1) of this section, in any case where the borough would be required to provide a defense under this chapter, except for the fact that such defense is provided for by insurance, either through the borough or the individual, the borough shall provide indemnification as aforesaid, but only to the extent that liability exists which is not covered by insurance and is not excepted by the terms of § 21-4 of this chapter.[1]
[1]
Editor's Note: Amended at time of adoption of Code; see Ch. 1, General Provisions, Art. I.
C. 
In addition to the above Subsections A(1) and (2), the borough shall indemnify public officials as defined herein for exemplary or punitive damages, provided that the acts committed by the borough official, upon which said damages are based, did not constitute actual fraud, actual malice, willful misconduct or an intentional wrong.