The SFAA shall have an Executive Board, which shall be comprised
of the SFAA's duly elected officers, a representative of the
Township, and Township's Director of Parks and Recreation. Only
the officers of the SFAA seated on the Executive Board shall have
voting rights.
A.
The Executive Board shall hold quarterly meetings with at least 15
days' notice prior to the meeting date being given to the Executive
Board members in writing (U.S. Postal Service or e-mail) by the Secretary.
There shall be at least four regular meetings conducted within a calendar
year. All meetings shall be advertised on the South Fayette Township
website/social media and shall be open to the public.
B.
The President shall preside over the meetings. Each officer shall
have one vote in all matters. No proxy votes shall be permitted.
C.
A quorum is necessary for the Executive Board to conduct SFAA business
and will be defined as three officers present. Majority rule applies
to all business except amendments.
D.
The Executive Board members present at a duly organized meeting can
continue to do business until adjournment or until the withdrawal
of enough Executive Board members to leave less than a quorum.
E.
If a meeting cannot be organized because a quorum of the Executive
Board has not attended, those present may adjourn. The President will
then schedule a meeting to be held within 21 days.
F.
All Executive Board meetings will be open to the public. Every agenda
will allow for input and comments from the general public.
A.
Minutes from each meeting will be posted on the Township's website.
Minutes will be available upon request at the Township Department
of Parks and Recreation.
B.
The Secretary shall mail minutes to each Executive Board member prior
to next meeting for review and acceptance.
C.
The Executive Board shall hold at least one annual meeting of the
entire membership of the SFAA. Notice of this annual meeting shall
be mailed to each of the Presidents of the respective member organizations
and shall be published on the SFTWP website/social media not less
than 15 days before the meeting.
