[Adopted 3-16-1982 by Ord. No. 555-82 as
Sec. 2-4 of the 1982 Revised General Ordinances; amended in its entirety 12-17-1990 by Ord. No.
814-90 (Ch. 61, Art. III, of the 1993 Code)]
The position of Municipal Administrator of Hazlet
Township is hereby created in and for the Township.
The Municipal Administrator shall be possessed
of a high degree of executive and administrative abilities, with special
emphasis on training and experience in governmental affairs.
A.
The Municipal Administrator shall be appointed by
a majority vote of the Township Committee.
B.
Any vacancy in the position of Municipal Administrator
shall be filled by appointment by the Township Committee.
C.
The Municipal Administrator shall receive such salary
as shall be prescribed by the Salary Ordinance of the Township, as
amended from time to time.[1]
[1]
Editor's Note: A copy of the currently effective
Salary Ordinance is on file in the office of the Township Clerk, where
it is available for examination during office hours.
The Municipal Administrator shall be the chief
administrative officer of the Township, and he or she shall be responsible
to the Township Committee as a whole for the proper and sufficient
administration of the business and affairs of the Township and the
proper performance of the employees thereof. The Municipal Administrator
shall be responsible for the general management of all business, functions
and activities of the Township government, excepting therefrom those
duties and responsibilities conferred upon other officials of the
Township by statute or other applicable laws, rules and regulations
promulgated by state or county agencies or ordinances of the Township.
Amended 9-21-1993 by Ord. No. 923-93]
A.
The Municipal Administrator shall carry out the following
functions and shall have the following authority and responsibility:
(1)
To supervise all activities of all municipal departments
and have authority and control of each and every employee of the Township.
(2)
To serve as the personnel officer of the Township
and as such shall recommend hiring and promotion of all employees
of the Township. He or she shall have the authority to discipline
all employees, by suspension or reprimand, provided that he or she
shall thereupon immediately report his or her actions to the Township
Committee. The Municipal Administrator shall recommend discharge of
employees where required. All employees covered by the Department
of Personnel provisions of this state or other applicable statutes
shall nevertheless be promoted, hired, suspended or discharged only
in accordance with such provisions.
(3)
To implement and enforce the administrative policies
and procedures of the Township and all of its departments.
(4)
To implement and enforce policies and procedures for
all Township departments for the requisition, purchase, inspection,
receipt, storage, distribution, internal transfer and disposal of
and payment for supplies, materials and equipment after consultations
with department heads and the Township Committee. Each department
shall maintain adequate inventory records of all equipment and materials
owned and used by the Township and shall provide the same to him or
her. The Municipal Administrator shall arrange for the disposal of
all inadequate or obsolete materials after reporting the same to the
Township.
(5)
To assign responsibility for departmental duties and
coordinate interdepartmental operations of the employees.
(6)
To make recommendations concerning the nature and
location of public improvements and coordinate and expedite the execution
of public improvements, as authorized by the Township Committee.
(7)
To assist the Township Committee in negotiating contracts
for the Township, as authorized by and subject to the approval of
the Township Committee.
(8)
To keep himself or herself informed of all federal,
state, county and local projects and programs which may be of benefit
to the Township.
(9)
To prepare and submit to the Township Committee before
the close of the fiscal year or on such alternate date as the Township
Committee shall determine a proposed budget for the next fiscal year.
In preparing the proposed budget, the Municipal Administrator or an
employee designated by him or her shall obtain from the head of each
department, agency, board or officer estimates of revenues and expenditures,
and other supporting data as he or she requests. The Municipal Administrator
shall review such estimates and shall submit his or her recommendations
with respect thereto to the Township Committee.
(10)
To be responsible for the administration of
the budget after its adoption by the Township Committee, and the implementation
of the programs contemplated in the budget.
(11)
To act as liaison on behalf of the Township
with all utility companies serving any portion of the Township to
ensure that such utilities are providing adequately for the needs
of the residents of the Township.
(12)
To keep the Township Committee currently informed
of all matters within his or her jurisdiction by such reports, verbally
or written, as he or she deems advisable or as may be requested by
the Township Committee, and shall make such recommendations to the
Township Committee as he or she deems necessary and advisable for
the welfare of the Township.
(13)
To attend all meetings of the Township Committee
and take part in the discussions. The Municipal Administrator shall
receive notice of all regular and special meetings of the Township
Committee and all advisory committees. The Municipal Administrator
shall be responsible for the preparation of agendas for each meeting
of the Township Committee, including workshop meetings, and shall
be prepared to supply facts pertinent thereto and make the same available
at the meetings.
(14)
Purchasing.
(a)
The Municipal Administrator shall be deemed
the purchasing officer of the Township and shall supervise the purchase,
in accordance with the provisions of the governing statutes and sound
purchasing practices, of all supplies and equipment for the various
agencies, boards, departments and other offices of the Township. No
purchases whatsoever shall be made by any department head or employee
except through him or her.
(b)
Prior approval of the departmental chair shall
be obtained for individual purchases exceeding $1,000. Purchases in
excess of the statutory bid level shall be made according to state
statutes and shall require approval of the Township Committee. For
purchases made without prior approval of the Township Committee, at
least two quotations shall be solicited from manufacturers, firms
or dealers when the cost of the item purchased exceeds $500. The purchase
shall be made from the lowest responsible bidder or quote made when
the kind and quality of the items are equal.
(c)
The Municipal Administrator shall keep an account
of all purchases and shall, from time to time or when directed by
the Township Committee, make a full written report thereof. The Municipal
Administrator also shall issue rules and regulations governing the
requisition and purchase of all municipal supplies and equipment consistent
with the provisions of this section.
(15)
To review all bills and vouchers for payment
prior to final approval by the Township Committee and shall make recommendations
concerning the same.
(16)
To maintain a continuing review and analysis
of budget operations, work programs and costs of municipal services.
(17)
At the request of the Township Committee, to
inspect the duties, responsibilities and functions of any elected
or appointed official or department of the Township, submitting his
or her report relating thereto to the Township Committee for such
further action as the Township Committee may deem appropriate in such
instance.
(18)
To submit to the Township Committee, as soon
as possible after the close of the fiscal year, a complete written
report on the administrative activities of the Township for the preceding
year.
(19)
To see that the provisions of all franchises,
leases, permits and privileges granted by the Township are complied
with.
(20)
To attend to the letting of contracts, in due
form of law, and supervise the performance and faithful execution
of the same, except insofar as such duties are expressly imposed upon
some other Township officer or official by statute.
(21)
To see that all money owed the Township is promptly
paid, and that proper proceedings are taken for the security and collection
of all the Township's claims.
B.
The Municipal Administrator may recommend the employment
of experts and consultants to perform work and render advice in connection
with the operation of the dedicated utilities or work projects in
the Township, subject to approval by the Township Committee.
C.
All general and official correspondence addressed
to the Township shall be referred to the Municipal Administrator,
and he or she shall assure that it is transmitted to the appropriate
officer or department for disposition and reply.
D.
All complaints regarding services or personnel of
the Township shall be referred to the office of the Municipal Administrator.
The Municipal Administrator, or an employee designated by him or her,
shall investigate and dispose of such complaints. The Municipal Administrator
shall keep a written record of such complaints and when and what action
was taken in response thereto, and provide to the Township Committee
a copy thereof when requested to do so.
