[HISTORY: Adopted by the Board of Commissioners of York County
as indicated in article histories. Amendments noted where applicable.]
GENERAL REFERENCES
Advisory boards — See Ch. 129.
[Adopted 3-19-1982]
The legal base for the Advisory Board composition is dictated
by the Mental Health-Mental Retardation Act of 1966, Article III,
Section 302, and the Title 5000 Regulations, which state that the
Advisory Board shall consist of 13 members, with representation from
the following:
A.
One representative from each of the Boards of County Commissioners.
B.
At least two physicians, and, when possible, one shall be a psychiatrist
and the other a pediatrician.
C.
There shall be appropriate representation drawn from the following
groups:
(1)
The professional fields of psychology, social work, nursing, education
and religion.
(2)
Local citizens' organizations in the field of mental health.
(3)
Local citizens' organizations active in the field of mental
retardation.
(4)
Local health and welfare planning organizations.
(5)
Local general hospitals.
(6)
Other interested community groups whose membership represents the
economically, socially and culturally disadvantaged.
D.
Appropriate representation shall include at least two representatives from the group in Subsection C(1); at least one from each of the groups in Subsection C(2) and (3); at least one from either of the groups in Subsection C(4) or (5); and at least one, two where possible, from the group in Subsection C(6).
A.
Advisory Board members shall be appointed by the respective Board
of County Commissioners.
B.
In the event of an Advisory Board vacancy, the respective Board of
County Commissioners shall appoint a member to fill the unexpired
term within 30 days following notification from the Advisory Board
President of the vacancy.
C.
Members shall be appointed to three-year terms at the annual meeting.
D.
An Advisory Board member may not serve more than three three-year
consecutive terms.
A.
The Advisory Board may recommend to the respective Board of County
Commissioners that a nonfunctioning member be removed.
B.
Conditions for considering removal would be an Advisory Board member
who does not provide just cause or notification of three consecutive
absences from Board meetings.
C.
A member may be determined nonfunctioning by two-thirds vote at any
meeting by those members present and voting. Motion to this effect
may be introduced by an Advisory Board member only.
D.
The President shall communicate the wishes of the Advisory Board
to the respective County Commissioners in the form of a letter.
E.
Notification of removal of an Advisory Board member shall be submitted
to the member in writing.
Annual election, conducted at the March meeting, of officers
of the Advisory Board shall be a President, Vice President and Secretary.
Duties of officers shall include the following:
A.
The President shall preside at all meetings; conduct business in
an orderly fashion; serve as ex officio member of all committees;
and appoint Chairpersons of committees and delegate responsibility.
B.
The Vice President shall perform duties of the President in his/her
absence.
C.
The Secretary shall ensure that the minutes are recorded of all meetings
and shall perform the duties of the President in the absence of the
President and Vice President.
B.
The Executive Committee shall be empowered by the Advisory Board
to resolve a particular issue in an expedient manner.
C.
The Executive Committee may be called to meet by the President of
the Advisory Board on not less than a twenty-four-hour notice.
D.
Three members of the Executive Committee shall constitute a quorum.
A.
The committee Chairperson shall be designated by the President of
the Advisory Board from the membership.
B.
Budget and Finance Committee.
C.
Mental Retardation Committee.
(1)
Membership comprising this Committee will be one Advisory Board member
appointed to serve as Chairperson, with other members serving from
the community at large. The Mental Retardation Coordinator serves
as liaison.
(2)
The purpose of this Committee shall be to review the annual plan
as it pertains to the mental retardation component of the program;
review budgets and recommend to the Advisory Board expansion or reduction
of services; to be fully informed and knowledgeable of the mental
retardation system; and to make recommendations to the Advisory Board.
(3)
This Committee meets monthly.
D.
Mental Health Committee.
(1)
Membership comprising this Committee will be one Advisory Board member
appointed to serve as Chairperson, with other members serving from
the community at large. The County Mental Health Coordinator will
serve as liaison.
(2)
The purpose of this Committee shall be to review proposals, budgets,
cost centers and the annual plan as it relates to the mental health
component and to make recommendations to the Advisory Board and to
be fully informed and knowledgeable of the mental health system.
(3)
This Committee meets monthly.
E.
Evaluation Committee.
(1)
Membership comprising this Committee will be one Advisory Board member
appointed to serve as Chairperson, with other members serving from
the community at large. The County IMER Unit Director serves as liaison.
(2)
The purpose of this Committee shall be to review performance under
the mental health and mental retardation program and to recommend
a system of program evaluation; to conduct in-depth evaluations of
programs and services; to recommend changes in programming as it relates
to the health and welfare needs of clients served; and to be fully
informed and knowledgeable of the entire mental health and mental
retardation system.
(3)
This Committee meets monthly.
F.
Case Management Committee.
(1)
Membership comprising this Committee will be one Advisory Board member
appointed as Chairperson, with other members serving from the community
at large. The Case Management Director serves as liaison.
(2)
The purpose of this Committee shall be to review goals of case management
as it relates to continuity of care for all clients in the mental
health and mental retardation systems; to provide utilization review
of case management goals and activities; to provide assistance in
educating the community at large of case management activities; to
assist in the integration of case management with other agencies/programs;
and to be fully informed and knowledgeable of the entire mental health
and mental retardation system as it relates to case management.
(3)
This Committee meets monthly.
H.
Ad hoc committees. The President may appoint ad hoc committees as
necessary.
A.
The York and Adams County Commissioners will appoint a County Administrator
from a list of not fewer than two names submitted by the Advisory
Board, in accordance with the Mental Health and Mental Retardation
Act of 1966, Article III, Section 304.
B.
The County Administrator shall be appointed only after the Secretary
of Public Welfare has approved the qualifications of the candidate
to be appointed.
C.
The York and Adams County Commissioners shall inform the Department
of Public Welfare immediately of the appointment of the County Administrator
and of any vacancy in the position of the County Administrator by
termination of appointment, resignation, death or otherwise.
Members of the Advisory Board serve without compensation, except
reimbursement for travel and actual expenses incurred in connection
with regular meetings. A voucher listing approved expenditures incurred
must be submitted by the Advisory Board member to receive reimbursement.
Except as otherwise provided in these bylaws, Robert's
Rules of Order shall prevail at all meetings.
Amendments to these bylaws may be proposed by proper motion
of any member at any meeting. However, action shall not be taken until
the next meeting, and then the proposed amendment must be forwarded
to all Advisory Board members with the meeting notification. No amendment
shall be passed unless there is a quorum present and voting.
[Adopted 1-9-2002 by Ord. No. 2002-01]
The following procedures have been adopted by the York/Adams
Joint Board of County Commissioners for all contract disputes that
occur between the service provider and the York/Adams Mental Health-Mental
Retardation and Drug and Alcohol Programs:
A.
The York/Adams MH-MR/D&A Programs will maintain a written contract
with each provider (fee-for-service and program-funded) to which clients
are regularly referred or with which the county-joinder has a continuing
relationship. The contract will not be for more than one year. The
contract will specify the types of service provided by the agency
and the rate of reimbursement will be cited for all fee-for-service
programs. The contract will conform with all applicable federal, state,
and county regulations and procedures.
B.
The York/Adams MH-MR/D&A Program's contract negotiations
with service providers will be based upon full disclosure by the service
provider of information and data concerning budgets, position classification
and salary schedules, rates of utilization, percent of staff time
in direct service, surpluses and deficits from prior years or previous
contract periods, audited financial statements and unit cost information
and other information that is reasonably available and related to
financial reimbursement.
C.
In the event of a dispute regarding contract negotiations, the service
provider may request a review by the York/Adams MH-MR/D&A Program
Advisory Board. The request must be submitted in writing to the Chairman
of the Advisory Board, with a copy to the County MH-MR/D&A Administrator,
and specifically identify the issues in dispute. The Advisory Board
will appoint a Review Committee to review the dispute and develop
recommendations to the County MH-MR/D&A Administrator.
D.
If the contract dispute is not resolved following the Advisory Board
review, the service provider may request a review by the York/Adams
Joint Board of County Commissioners. The request must be submitted
in writing to both the York and Adams County Board of County Commissioners,
with a copy to the County MH-MR/D&A Administrator, specifically
identifying the issues in dispute. The York/Adams Joint Board of Commissioners
will meet with representatives of the service provider and the County
MH-MR/D&A Administrator to review the dispute. The decision reached
by the York/Adams Joint Board of County Commissioners will be considered
final.
