Township of Bloomfield, NJ Article V Township Administrator

§ 5-35 Appointment; compensation; Acting Township Administrator upon vacancy in office.

A. The Township Administrator shall be appointed by the Council in the manner and subject to the qualifications prescribed by the Charter.

B. They shall receive such annual compensation as shall be provided in Chapter 93, Salaries and Compensation, of this Code.

C. Whenever and so long as there is a vacancy in the office, the Mayor may serve as Acting Township Administrator and shall, for the time being, have all the functions, powers and duties of the Township Administrator.

§ 5-36 General budgetary functions.

[Amended 11-18-1968]

As provided by the Charter, the Township Administrator, under the general direction of the Township Council, shall:

A. Be responsible for the preparation of the budget document and the compilation and analysis of budget costs and estimates.

B. Conduct prebudget public hearings during the month of November in each year, during which each department head shall have an opportunity to present and justify their budget requests.

[Amended 3-2-2009 by Ord. No. 09-17; at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]

C. Prepare the forms, schedules and exhibits for each annual budget upon the basis of departmental requests and the budget hearings which they conduct and within such policy guides as may be prescribed by resolution of the Council.

D. Prepare the annual budget for introduction in such form and with such explanatory statements and schedules, consistent with the Local Budget Law, N.J.S.A. 40A:4-1 et seq., as the Council shall approve.

§ 5-37 Budget preparation.

[Amended 11-18-1968; at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]

As required by the Charter, each department head shall prepare and submit to the Township Administrator, on or before November 1 in each year, the departmental budget request for the ensuing budget year. Such request shall be in such form and shall be supported by such detail as the Administrator shall require. Each department shall also maintain such daily records of operation, costs and performance for budget justification as the Administrator may require. The budget requests and appropriations for each department shall include all of the organization units within the department.

§ 5-38 Budget operation; limitation of expenditures.

The Township Administrator shall control the expenditure programs of each department through provision of work programs and periodic allotments of budgeted appropriations. No department shall incur any expenditure in excess of the amount so allotted, and no bill, claim or voucher shall be paid for an expenditure made in violation of this section, except upon specific approval of the Council. Whenever it shall appear to the Township Administrator that the amount appropriated for any department or for any purpose within a department is in excess of the amount required to be expended to provide the quantity and quality of services authorized by the budget, the Township Administrator may, by administrative order with the approval of the Council, reduce the amount available for expenditure by any department during the remainder of any year. No expenditure shall be made or incurred, nor shall any bill, claim or voucher be paid, which, together with all prior expenditures, exceeds the amount of the appropriation to any department as so reduced.

§ 5-39 Administrative duties.

The Township Administrator shall:

A. Supervise the administration of all departments of the Township government and be responsible for the maintenance of sound personnel policies and administrative practices.

B. Approve all bills and vouchers for payment subject to audit and control as provided herein.

C. Maintain a continuing review and analysis of budget operations, work programs and costs of municipal services.

D. Maintain all personnel records, vacation and sick leave schedules and records and provide for compliance by the Township with Civil Service Law (N.J.S.A. 11A:1-1 et seq.) and regulations.

[Amended 7-18-2022 by Ord. No. 22-48]

E. Study the governmental and administrative operations and needs of the Township government and prepare and recommend to the Council necessary and desirable plans and programs with respect thereto.

F. Attend all meetings of the Council and perform such other duties as the Council may prescribe.

§ 5-39.1 Establishment of Division of Cultural Preservation; division head.

[Added 2-28-2022 by Ord. No. 22-6]

A. Within the Office of the Township Administrator, there shall be a Division of Cultural Preservation ("Division"), the head of which shall be the Director of Cultural Preservation ("Director").

B. The Director shall be an unclassified position and he/she shall, prior to appointment, be qualified by training and experience for the duties of the office.

§ 5-39.2 Powers and duties of Director of Cultural Preservation.

[Added 2-28-2022 by Ord. No. 22-6]

The Director of Cultural Preservation shall:

A. Supervise and manage Township cultural facilities that are owned, leased, or operated by the Township of Bloomfield ("facilities").

B. Develop, plan and coordinate events and programming for the provision of public art, art projects and cultural activities at the facilities.

C. Advise and make recommendations to the Township Administrator and/or governing body for Division policy.

D. Serve as an ex officio member of the Cultural Preservation Advisory Committee.

§ 5-39.3 Establishment of Division of Human Services; division head.

[Added 8-15-2022 by Ord. No. 22-53]

A. Within. the Office of the Township Administrator, there shall be a Division of Human Services ("Division"), the head of which shall be the Director of Social Work ("Director").

B. The Director shall be an unclassified position and they shall, prior to appointment, be qualified by training and experience for the duties of the office.

C. The Division shall be comprised of the following social services:

(1) The Bloomfield Housing Agency, which administers the Section 8 Housing Choice Voucher Program that subsidizes about 260 low-income families' rent.

(2) Senior services, to link the older adult population with accessible, high-quality long-term services and develops and maintains comprehensive information about Bloomfield's older adult population and their needs.

(3) Mental health services, including support of and coordination with the Bloomfield Municipal Alliance Committee.

(4) Financial assistance programs, such as homelessness prevention, mortgage assistance and foreclosure prevention, rental assistance, school-aged tuition assistance, and Small Landlord Grant Program.

(5) Police Social Work, including a Police Social Work Supervisor, to work in conjunction with the Bloomfield Police Department' s C.A.R.E. Unit.

§ 5-39.4 Powers and duties of Director of Social Work.

[Added 8-15-2022 by Ord. No. 22-53]

Powers and duties of Director of Social Work shall be:

A. Supervise and manage the Township's Housing Agency (Section 8), senior services, mental health services and financial assistance programs formerly within the Department of Health and Welfare.

B. Advise and make recommendations to the Township Administrator and/or governing body for Division policy.