[HISTORY: Adopted by the Township Committee
(now Council) of the Township of Dover (now Toms River) 11-27-1973 by Ord. No.
1378 as Ch. 24 of the 1973 Code; renumbered and
amended 1-24-1978 by Ord. No. 1713. Amendments noted where applicable.]
There shall be installed and maintained in this
municipality an appropriate and modern payroll account system, upon
forms and according to procedures approved by the governing body of
this municipality.
A.
The Department of Financial Services shall present
monthly to the governing body, for approval, warrants drawn to the
order of the Township of Toms River Payroll Account, as follows:
[Amended 12-23-1980 by Ord. No. 1990]
(1)
In advance for all employees whose salaries are on
an annual or weekly basis, when such salaries are due and payable
prior to the next regular meeting of the governing body.
(2)
In advance for all employees whose compensation is
on an hourly basis, when the compensation has been approved by some
responsible designated official and the Chairman of the appropriate
committee and has been certified to the Department of Financial Services.
B.
At the first meeting of the governing body following
the effective date of this chapter for the year 1960, and subsequently
at the first meeting of the governing body in January of each year,
there shall be approved an account, to be designated the "Township
of Toms River Payroll Account," and from time to time the Department
of Financial Services, upon receipt of a warrant for the amount due
such payroll account, shall deposit the same to the credit of the
payroll account, charging the appropriate budgetary accounts therewith.
[Amended 12-23-1980 by Ord. No. 1990]
C.
The Department of Financial Services shall thereafter
draw checks on said payroll account to the employees entitled to payment
therefrom.
[Amended 12-23-1980 by Ord. No 1990]
D.
At each regular meeting of the governing body, the
Department of Financial Services shall submit for approval or ratification,
as the case may be, the necessary payrolls for the amount due the
several officers and employees for compensation. The payroll shall
be considered by the governing body in due course and approved if
found to be correct.
[Amended 12-23-1980 by Ord. No. 1990]
E.
In case of error or adjustment in the payroll, the
Department of Financial Services shall, and it shall its his duty
to, see that such error or adjustment is properly corrected and appropriate
record made thereof.
[Amended 12-23-1980 by Ord. No. 1990]
F.
Such officers as may be designated by the governing
body are hereby authorized to sign warrants drawn in favor of the
payroll account, upon due notice that the appropriate payrolls have
been approved by the proper committee and by the proper certifying
authorities.
Each payroll shall have attached thereto and
made a part thereof a certification, by the head of the respective
departments in which there are employees covered by the payroll, to
the effect that the attached payroll is correct and true to the best
of his knowledge and belief, and that the same is based either on
personal knowledge of the person making such certification or on the
certification made thereon by duly authorized and responsible officials
of the municipality, and that the said payroll is certified for payment
in due course and in the same manner that other claims are made. The
certification provided for in this section shall be substantially
complied with but need not be complied with precisely and word for
word as written herein, provided that the sense and meaning as expressed
by this section shall be complied with. The said certification may
be under oath if either the governing body of the municipality or
its Auditor so directs.
[Added 2-14-1990 by Ord. No. 2705-90]
After the appropriate Township officer or officers
have prepared the necessary payroll checks, said checks shall be signed
by the Mayor and thereafter signed by the Municipal Clerk and Comptroller.
