[Adopted 9-8-1980 by Ord. No. 209]
This article is enacted pursuant to the requirements
of the Library Code, Act of June 14, 1961, P.L. 324, as amended, 24
P.S. § 4101 et seq., and shall be known as the "Derry Township
Library Board Ordinance."
[Amended 11-23-1981 by Ord. No. 223; 1-26-1993
by Ord. No. 351; 12-29-1998 by Ord. No. 449]
There is hereby created a Derry Township Board
of Library Directors, which shall consist of seven members, all of
whom shall be residents of the Township of Derry and three of whom
may be members of the Board of Supervisors. In the event a Township
Supervisor's term terminates or expires or expires, his or her Library
Board membership shall terminate that same date and another Township
Supervisor shall be appointed as a replacement. The terms of office
shall be for a period of three years, although members holding expired
terms shall continue to serve until their successors have been appointed.
The first appointees shall serve the following terms: three for one
year, two for two years and two for three years; provided, however,
that if the expiration of any term of a first appointee does not coincide
with the end of the calendar year in which it falls, such term shall
be extended to the end of such calendar year. No member of the Library
Board shall receive compensation or salary for service as a Board
member or officer.
The Board of Supervisors shall appoint all members
to the Board of Library Directors and fill all vacancies by a majority
vote of the full Board of Supervisors, or the Derry Township Vacancy
Board if the Board of Supervisors cannot agree on an appointment within
30 days of the vacancy. Members of the Board of Supervisors are not
disqualified from voting for themselves as appointees to the Board
of Library Directors.
At its first meeting each year, the Board of
Library Directors shall reorganize by electing a President, Secretary
and Treasurer from its membership and such other officers and agents
as the Board may deem necessary.
[Amended 11-23-1981 by Ord. No. 223][1]
In accordance with the budget schedule and procedure
adopted by the Board of Supervisors each year, the Board of Library
Directors shall submit an annual budget to the Board of Supervisors,
for the ensuing fiscal year, for the review and approval of the Board
of Supervisors to enable the Board of Supervisors to prepare its annual
budget for the next succeeding fiscal year commencing the first Monday
in January. This budget shall be prepared in concert with the Derry
Township Manager to establish continuity with the entire Township
budgetary process.
All monies appropriated for the establishment
and/or maintenance of the public library and all monies received from
other sources for its use shall be under the exclusive control and
shall be disbursed under the direction of the Board of Library Directors.
Provided, however, for administrative, management and investment purposes,
all funds received shall be maintained as part of the Township's general
fund and all checks will be issued by the Township Treasurer at the
direction of the Board of Library Directors, if in accordance with
the approved budget or from funds received from sources other than
the Township and specifically earmarked for specific library use.
Earnings from investments shall be separately and individually computed
and recorded, and credited to the accounts from which the investment
was purchased if such funds were not received from the Township appropriation
but were from outside sources. No independent operating fund shall
be established by the Board of Library Directors.
The Board of Library Directors, in conjunction
with the Township Manager, shall develop a voucher system for the
payment of expenditures and shall approve such vouchers on a monthly
basis and forward them promptly to the Township Treasurer for payment.
Expenditures shall comply with normal Township bidding requirements.
Annual reports shall be submitted as required
by the Library Code.
All provisions of the Library Code are incorporated
herein by reference thereto. Any amendments to the Library Code shall
be automatically incorporated into the provisions of this article
without requiring any amending action by the Board of Supervisors,
to the extent that such provisions are mandatory. In the event inconsistencies
exist between the language of this article and the Library Code, as
amended, such inconsistencies shall be resolved in favor of this article
unless the provisions of the Library Code are mandatory.
The Board of Library Directors shall have the
power to adopt bylaws for the conduct of its own business, not inconsistent
with this article or the Library Code.
Annual appropriations to the library shall be
made by the Derry Township Board of Supervisors at the same time as
it adopts the annual Township budget and makes its other appropriations.
No separate library tax shall be adopted to fund the Derry Township
Public Library.
The Board of Library Directors shall be responsible
for setting policy and operating the Derry Township Public Library.
All contributions to the library shall be made
to the Board of Supervisors for library use and, if specifically designated
for a particular purpose, may only be used for such purpose.
Accurate minutes of all Library Board meetings
shall be maintained and copies shall be supplied to the Board of Supervisors
when completed. All meetings of the Board of Library Directors shall
be public to the same extent that meetings of other public agencies
are required to be public and must be similarly advertised.
