City of Batavia, NY CHAPTER 6 DEPARTMENT OF THE CITY CLERK-TREASURER

§ 6-1 Clerk-Treasurer; appointment and qualifications.

There shall be a department of the City Clerk-Treasurer. The Clerk shall be appointed by and subject to removal by the Manager.

§ 6-2 Clerk-Treasurer.

The Clerk shall:

(A) Serve as Clerk of the Council, attend all meetings of the Council, keep accurate minutes of each meeting of the Council and arrange for their preservation in properly bonded and indexed volumes.

(B) Be the custodian of the City Seal and all records, books and documents of the City other than those committed by Charter, local law or ordinance to some other office or transferred thereto by the Manager.

(C) Be the depository and custodian of all performance bonds running to the City and of official surety bonds furnished by or on account of any officer or employee, except his or her own bond (which shall be placed in the custody of the Director or Finance); of all insurance policies upon with or with respect to risks insured for the benefit of the City or to protect it against any claim, demand or liability whatsoever; and all leases and formal contracts for work, labor, services, supplies, equipment, and materials to which the City may be a party.

(D) Serve as Registrar of Vital Statistics and perform all other functions required of the Clerk by any state law and administer such provisions of local law or ordinance, which gives licenses, permits or certificates to be obtained from the Clerk.

(E) Have custody of and disburse City funds from the treasury pursuant to the appropriations made by the Council and only upon warrant of the Director of Finance.

(F) Maintain a complete system of books and records to record all assessments, charges, payments, credits and delinquencies and render bills in such form and at such intervals, and make such regular accountings of his or her cash receipts and disbursements as shall be approved or required by the Manager.

§ 6-3 Deputy City Clerk-Treasurer.

There shall be a Deputy City Clerk-Treasurer who shall generally assist the Clerk and shall possess the powers to perform the duties of the Clerk in the Clerk's absence or inability to act or during a vacancy in the office of the City Clerk-Treasurer.