Notice shall be given by the Applicant in writing to the Board, with duplicate copies to the Town's Department of Public Works, Fire Chief, Building Commissioner, and Board of Health at least ten (10) days before the Applicant first commences construction, clearing, grading, or any related activities.
Prior to the start of construction, a coordination meeting shall be held among the Applicant, the Applicant's Engineer and Contractor, Planning Board members, the Town Planner, the Planning Board's Agent, and such other Town officials as shall be appropriate. The Contractor shall provide a proposed construction schedule at this meeting, with the stipulation that the Contractor will notify the Town Planner of any deviation in the schedule as construction progresses.
A. 
For the protection of the Town and future residents of the subdivision, inspections shall be required during construction to ensure that the infrastructure elements are constructed and installed in conformance with the approved Definitive Subdivision Plan and these Subdivision Rules and Regulations. All materials and each part of the work as required under the Regulations shall be subject to inspection. Inspection of the construction of the infrastructure of the subdivision is the responsibility of the Planning Board.
B. 
Inspections will be conducted by the Planning Board's Agent. A condition of approval of the Definitive Subdivision Plan will be that the Applicant grant permission for the Planning Board members, the Planning Board's Agent, the Town Planner, the Town's Public Works Director, and other Town officials and employees as appropriate to go on the site and observe the work. Any Town representative shall be required to advise the Applicant's jobsite representative of his/her presence on the jobsite. The Applicant shall allow the Planning Board's Agent and other duly authorized representatives access to all parts of the subdivision for purposes of inspection and shall furnish them with such information and assistance as is required to allow them to make a complete and detailed inspection.
C. 
Construction inspection is not expected to be full-time. The Applicant is required to provide 48 hours' notice of the start of work, or the resumption of work after a temporary cessation. The frequency, timing, and duration of inspections shall be at the sole discretion of the Planning Board and shall be that deemed necessary to ensure that construction is in conformance with the approved Definitive Subdivision Plan.
D. 
The cost of inspections shall be borne by the Applicant. Prior to the Preconstruction Meeting the Town Planner shall advise the Applicant of the estimated inspection costs. Prior to the start of construction the Applicant shall deliver a check (payable to the Town of Newbury) for the estimated amount of the inspection costs. This check will be credited to an escrow account established to fund the cost of such inspections, pursuant to G.L. c. 44, § 53G. The Town Planner will notify the Applicant if and when the escrow account needs to be replenished. No work shall proceed unless there are sufficient funds in the escrow account to pay expected invoices of the Planning Board's Agent.
E. 
Any work done by the Applicant that was not observed by the Planning Board's Agent, due either to lack of notification or failure to provide sufficient funds to the escrow account, shall be subject to removal and replacement, at the sole discretion of the Planning Board.
Inspections shall include, but not necessarily be limited to, the following subdivision construction activities, at the specified times:
A. 
Clearing and grubbing;
B. 
Stripping of topsoil;
C. 
Earthwork operation, including soil compaction testing as deemed necessary by the Planning Board;
D. 
Installation of sewage and drainage structures;
E. 
Installation of water, sewer and drainage piping — bedding, alignment and backfilling, pressure testing, and lamping of sewer lines;
F. 
Installation of other underground utilities;
G. 
Installation of base gravel;
H. 
Installation of bituminous concrete pavement;
I. 
Installation of curbing;
J. 
Installation of sidewalks;
K. 
Landscaping, including spreading of topsoil on lawns, and planting of trees.
The inspection fee estimate will be based upon the construction schedule submitted by the Applicant. The actual cost of the inspection (to be borne by the Applicant), will be the actual billings to the Town by the Planning Board's Agent (as approved by the Planning Board). Delays in the Applicant's schedule or unacceptable work by this Applicant's contractor will tend to increase the inspection costs to the Applicant.
Inspection will not be continuous. In the interest of minimizing inspection costs, it will be the responsibility of the Applicant to keep the Planning Board's Agent advised of the day-to-day construction schedule. Frequency of inspection visits will be at the Planning Board's discretion. Failure to notify the Planning Board's Agent of an operation may mean the rejection of such construction and rebuilding at no expense to the Town of Newbury.
Failure to reject defective work or materials at the point of installation shall not prevent later rejection of the work or materials when the defect is discovered, nor obligate the Planning Board to make final acceptance of the work or materials or subdivision.
If the work or any part thereof shall be found defective by the Planning Board at any time before the final acceptance of the entire project, the Planning Board shall give written notice thereof to the Applicant and the Applicant shall, at the Applicant's sole expense, cure such defect in a satisfactory and timely manner.
Any work done beyond the lines and grades shown on the plans, except as herein provided, shall be considered unauthorized and shall be removed at the expense of the Applicant.
The Planning Board's Agent may agree to minor field changes and shall notify the Planning Board in writing of such changes forthwith. Examples of minor field changes would include small changes in horizontal alignment of underground utilities to avoid ledge, removal and replacement of unsuitable in situ materials, and relocation of driveway entrances. When doubt arises, the question shall be referred to the Town Planner. The Planning Board's Engineer may not agree to major field changes. A major field change shall not proceed without the prior approval of the Planning Board. The Applicant shall proceed at the Applicant's own risk to perform work in accordance with a field change that has not received the Planning Board's prior approval. In the event that a field change is determined to be major, the Applicant shall cease the relevant work and obtain the required approval and if the necessary approval is not granted, shall remove the non-approved work at the Applicant's expense. In any instance in which a proposed field change would alter the drainage calculations previously relied upon, a subdivision modification shall be sought and obtained before the change may be implemented. The Planning Board's Agent shall inspect work and materials; give direction pertaining to the work and the safety and convenience of the public; make measurements; and perform such other duties as may be designated by the Planning Board. In case of any dispute arising between the Applicant and the Planning Board's Agent as to materials furnished or the manner of performing the work, the Planning Board's Agent shall have the authority to reject the materials and to suspend that portion of the work until the question at issue can be referred to and decided by the Planning Board.
The Planning Board's Agent is not authorized to revoke, alter, enlarge, relax, or release any substantive requirement of the Planning Board as shown on the endorsed definitive plan or required under the Regulations.
Prior to November 15, the site will be inspected and the Board will present the Applicant a list of items that need to be addressed in order to make the site safe and functional prior to winter. Following the receipt of the letter, the Applicant will have 30 days to address the items or appear before the Board.
The final inspection shall take place after completion of roadways, permanent benchmarks, curbing, berming, walkways, grading, seeding and cleanup and following receipt by the Planning Board of the Applicant's Professional Civil Engineer's statement that final grading and underground utilities have been constructed in accordance with the endorsed plan and all record plans have been received.
A. 
Agent's Log: The Planning Board's Agent shall keep a log of hours spent and inspection activities accomplished. This log will be made available to the Applicant. In no case shall the Planning Board's agent act as foreperson or perform other such duties for the Applicant.
B. 
Inspection Reports: Once an Applicant indicates that a stage of work has been completed, the Planning Board's Agent will review the status of the work and prepare and submit a report to the Planning Board and the Applicant and detail whether the work has been performed in accordance with the Regulations and the endorsed definitive plan or indicate the ways in which the work is not acceptable. At any time during the progress of the work, the Planning Board's Agent shall advise the Planning Board of any factors that may adversely affect the progress of the work or proper execution.
C. 
Final Report: The Planning Board's Agent will submit a final report to the Board at the completion of the subdivision. Such report may be in the form appended hereto marked Form G and will be augmented by such additional information as is necessary or as the Board may require to describe any special problems or situations which may have arisen during the construction of the required improvements.
D. 
The Planning Board's Agent and other responsible inspection agents shall report to the Board that the work has been performed in accordance with these Rules and Regulation and the Definitive Plan, or alternatively, shall advise the Board that the work is not acceptable with the reasons therefore.
A. 
The Applicant shall supply the Planning Board and the Board's Agent with Interim Record Drawings at the same scale as the street plans, which shall be prepared by a Professional Land Surveyor or Registered Professional Engineer retained by the Applicant and approved by the Planning Board, which Record Drawings shall indicate the actual location of all of the following:
(1) 
Locations of all underground utilities;
(2) 
Location of all culverts and drains, including invert elevations;
(3) 
Location of all manholes and catch basins; including rim and invert elevations;
(4) 
Location of all natural drainage courses;
(5) 
Location of all water mains, water pipes and related equipment, such as hydrants and main shut-off valves; and
(6) 
Location of any stumps, brush, roots, boulders and like material buried within the Subdivision.
(7) 
Monumentation required to reinstate property boundaries.
(8) 
All property corners.
B. 
Such Record Drawings shall be delivered to the Board and the Board's Agent prior to the application of the gravel base as required by § 117-33C. Such plans shall be provided on a timely basis so as to permit the Board and the Board's Agent time to review said plans and the subdivision site prior to the application of the gravel base on the roadway.