[Added 12-26-1995 by Ord. No. 95-12A]
[Amended 8-1-2000 by Ord. No. 2000-8]
The office of Township Administrator is hereby
created in the Township of Stillwater, pursuant to the provisions
of N.J.S.A. 40A:9-137 et seq.
[Amended 8-1-2000 by Ord. No. 2000-8]
A.
Appointment. The Administrator shall be appointed
by a majority vote of the Township Committee. Vacancies shall be filled
in the same manner as the original appointment.
B.
Term of office. The Administrator shall hold office
at the pleasure of the Township Committee, except that (s)he may be
removed at any time by a two-thirds vote of the Township Committee.
The resolution of removal shall become effective three months after
its adoption by the Township Committee. The Township Committee may
provide that the resolution shall have immediate effect; provided,
however, that the Township Committee shall cause to be paid to the
Administrator any unpaid balance of his/her salary up to the date
of the adoption of the resolution and his/her salary for the next
three calendar months thereafter.
C.
Absence or disability. During the absence or disability
of the Administrator, the Township Committee may, by resolution, appoint
an officer or regular employee of the Township to perform the duties
of the Administrator during such absence or disability. Such absence
or disability shall be limited to three continuous months, after which
time the absence or disability may be deemed a vacancy.
D.
Compensation of Administrator. The Township Administrator
shall receive as salary such sums as may be fixed and adopted by the
Salary Ordinance of the Township of Stillwater.
A.
The Township Administrator shall be chosen solely
on the basis of executive and administrative abilities and qualifications,
with special regard to education, training and experience in government
affairs and shall have, as a minimum, a bachelor's degree in municipal
management or public administration, accounting or related administrative,
legal or public service fields or at least five years' time of equivalent
experience. Previous responsible, successful experience in municipal
government and possession of a master's degree in public administration,
business administration or municipal management shall be preferred.
B.
No elected member of the governing body may receive
such appointment as Administrator during the member's normal term
of office or within three years after the normal expiration of the
member's normal term of office, except for the possibility of interim
appointment to fill an absence or vacancy, not to exceed 90 days.
The Administrator shall be the Chief Administrative
Officer of the Township of Stillwater and shall be responsible to
the governing body as a whole for the proper and efficient administration
of the business affairs of the Township. The Administrator's duties
and responsibilities shall relate to the management of all Township
business, excepting therefrom those duties and responsibilities conferred
upon the Township officials by state statute, other applicable laws,
rules and regulations promulgated by state and county agencies or
such as the governing body may reserve to itself through this chapter.
The members of the governing body shall not give orders or directions
to any Township employee except through the Administrator.
A.
The Township Administrator shall act as the chief
administrative officer of the Township. The administrator's duties
shall include the development of rules and regulations for administrative
procedures governing purchasing practices, operation of all departments,
personnel management and general coordination of departments, offices,
boards and agencies of the Township, all for the purpose of increasing
the effectiveness and efficiency of the Township government and promoting
its economic and responsive operation.
B.
The Administrator shall perform the duties hereinafter
enumerated and such other duties as may be assigned by the governing
body. The Administrator's entire time and effort shall be devoted
to the performance of the duties and functions of the position of
Administrator during his hours of work as specified by the Township
Committee, and the Administrator shall not engage in any other occupation
or employment except as approved by the governing body. The Administrator
shall:
(1)
Represent the Township and assert its proper interests
in relation to the state and other political subdivisions and with
respect to Township contracts and franchises.
(2)
Attend, unless otherwise directed by the Township
Committee, all regular monthly meetings of the governing body and
the work sessions for these meetings, with the right to speak but
not to vote on all agenda items, an attend other meetings as directed
by the governing body. He shall receive notice of all special meetings
of the governing body and of all advisory committees, boards, commissions
and other agencies of the Township and shall keep the governing body
informed as to the conduct of the Township affairs. He shall submit
periodic reports, either in writing or orally, on the condition of
the Township finances, and he shall submit other reports, either in
writing or orally, as the governing body shall request and shall make
recommendations to the governing body necessary and advisable for
the welfare of the Township. The Administrator shall submit to the
governing body, as soon as possible after the close of the fiscal
year, a complete written report on the administrative activities of
the Township for the preceding year.
(3)
See that the provisions of all franchises, leases,
permits and privileges granted by the Township are complied with and
provide periodic reports on said compliance upon request.
(4)
Study the governmental and administrative operations
and needs of the Township and prepare and recommend to the governing
body necessary and desirable plans and programs to meet present and
foreseeable needs and develop, prescribe and enforce rules and regulations
for the efficient management of the Township government in order to
avoid any duplication or overlapping of effort among the departments
or among the units within a department and to improve the methods
and procedures of administration.
(5)
Keep the public fully informed regarding the operations
of the Township government.
(6)
Keep the governing body informed as to the federal
aid projects and any state aid projects and any other aid programs
for which the Township may qualify and actively pursue said projects
and programs upon instruction by the governing body.
(7)
Be responsible for the administration of the budget
after its adoption by the governing body and the implementation of
the work programs contained in the budget.
(8)
Oversee the execution and enforcement of the laws
of the State of New Jersey and ordinances and resolutions of the governing
body.
(9)
Receive copies of all general and official correspondence
addressed to the Township of Stillwater and see that they are referred
to the appropriate officer or department for disposition and reply.
(10)
Integrate and coordinate the functions of all
departments, boards, agencies, offices and officials and also maintain
a liaison with the Stillwater Board of Education. The Administrator
shall be responsible for continually improving communications between
the various Township personnel, departments, agencies, boards and
the governing body.
(11)
Recommend the employment of experts and consultants
to perform work and render advice in connection with Township projects.
(12)
Assist the Mayor and Clerk in the preparation
of the agenda for each meeting of the governing body and supply facts
pertinent thereto for each meeting.
(13)
At the request of the governing body, inspect
the duties and responsibilities of any elected or appointed official
and department of the Township, submitting a report relating thereto
to the governing body for such further action as the governing body
may deem advisable in such instance. This subsection shall not apply
to the members of the governing body.
(14)
Attend to the letting of contracts in due form
of law and supervise their performance and faithful execution, except
insofar as such duties are expressly imposed upon some other Township
officer or official by statute.
The Administrator shall supervise all personnel
of the Township through the respective department heads and direct
the business activities of all Township departments, including the
direction of central purchasing and the employment and replacement
of personnel, as may be required in said departments within the limits
prescribed by the budget and as hereinafter provided. The Administrator
shall:
A.
Have all complaints regarding services or personnel
of the Township referred to the office of the Administrator. The Administrator
or an officer designated by the Administrator shall investigate and
dispose of such complaints, and the Administrator shall keep a written
record of such complaints and of when and what action was taken in
response thereto and provide the governing body a copy thereof when
requested to do so.
B.
Study, recommend, implement and enforce the financial
procedures and policies of the Township and its departments after
consultation with department heads and the approval of the governing
body.
C.
Establish and maintain sound working, personnel and
administrative rules, regulations and practices and appropriate records
and reports, subject to such policies as may be established from time
to time by employee contracts.
D.
Require the various departments of the Township to
furnish annually an adequate inventory of all equipment, materials
and supplies in stock and recommend the sale of any surplus or obsolete
equipment, materials and supplies.
E.
Ensure that there is an up-to-date and coordinated
filing system for all Township departments, offices, boards and agencies.
F.
Negotiate contracts for the Township upon request
of the governing body and subject to the approval of the governing
body.
G.
See that all terms and conditions imposed in favor
of the Township or its inhabitants in any statute or contract are
faithfully kept and performed and, upon knowledge of any violation,
call the same to the attention of the governing body.
H.
Make any recommendations which may increase the efficiency
of the operation of the Township.
I.
Continually review and supervise the Township's insurance
program.
J.
Be responsible for the overall supervision and maintenance
of real property owned by the Township, except as modified through
delegation by the governing body or ordinance to autonomous boards
or commissions.
K.
Be responsible for the conduct of a sound investment
program, subject to governing body policy, and report such actions
and results to the governing body semiannually or more frequently
when directed.
L.
Assign office space, furniture and facilities among
and within departments.
A.
The Administrator shall be the purchasing officer
of the Township and shall purchase or supervise the purchase of, in
accordance with the provisions of the governing statutes and sound
purchasing practices, all materials, supplies and equipment of the
various agencies, boards, departments and other offices of the Township.
The Administrator shall keep or cause to be kept an account of all
purchases and shall, from time to time or when directed by the governing
body, make a full report thereof.
B.
The Administrator shall establish rules, regulations,
standards and specifications to control all purchases by the Township
and shall recommend to the governing body such standards as to quality,
size and variety of articles, equipment and supplies used by the offices
and departments of the Township to make possible uniform purchasing
practices. He shall act as purchasing agent in the purchase of such
materials, equipment and supplies and shall issue or supervise the
issuance of the necessary purchase orders for such materials, equipment
and supplies for all departments. He shall ensure that all purchases
are at the most favorable price to the Township and see to it that
the materials, equipment, services or supplies delivered are correct
in number or amount and comply with the standards and specifications
prescribed by the governing body as agreed to at the time of purchase.
C.
The Administrator shall advertise for proposals for
the furnishing of work, equipment and materials and receive bids therefor
at the direction of the governing body.
D.
The Administrator shall review, validate and recommend
all bills and vouchers for payment prior to final approval by the
governing body and shall establish procedures associated with the
voucher process.
E.
The Administrator shall have no interest, directly
or indirectly, in any contract job for work or materials or the profits
thereof to be furnished to or performed for the Township.
A.
The Administrator shall serve as the personnel officer
of the Township and, as such, may:
[Amended 7-11-2006 by Ord. No. 2006-15]
(1)
When deemed necessary or advisable for the betterment
of the Township, suspend or otherwise discipline any employee following
consultation with the respective department head and suspend or otherwise
discipline a department head.
(2)
Recommend and, upon approval by the governing body,
hire or discharge department heads.
(3)
Recommend and, upon approval of the governing body,
hire, promote or discharge all other employees of the various Township
departments subsequent to satisfactory completion of a probationary
period and consultation with the respective department head.
B.
The Township Administrator shall report, by the next
regular meeting thereafter of the governing body, any action taken
by authority of this section.
C.
Persons covered by the civil service provisions of
the State of New Jersey or other applicable statutes or covered by
local contractual agreements shall be hired, promoted, suspended,
discharged or otherwise disciplined in accordance with such provisions.
A.
In preparation for the annual Township budget to be
proposed to the Township Committee for adoption, the Administrator
or an officer designated by the Administrator shall obtain from the
head of each department, committee, board, commission or agency or
other officer estimates of revenues and expenditures and other supporting
data as requested. Said data shall be supplied by November 1, with
copies distributed to the governing body prior to the public budget
hearings.
B.
The Administrator shall prepare and compile budget
studies, analyses and schedules, assist in the conduct of public departmental,
board, committee and commission budget hearings during the months
of November and December in each year and, in conjunction with the
Chief Financial Officer, otherwise assist the Township Committee in
such manner as the Township Committee shall require in the preparation
of the annual Township budget. The Administrator shall help draft
an explanatory budget message, including a comparison of prior years'
appropriations and expenditures and an analysis of the proposed expenditures.
Upon adoption of the budget, current accounts of the expenditures
made shall be kept on a monthly basis based upon the supplemental
detail of the adopted budget. The Administrator shall maintain a continuing
review and analysis of budget operation, work progress and costs of
municipal services.
C.
The Administrator shall prepare the temporary budget
for presentation at the January regular meeting of the governing body.
D.
Upon request and as requested, the Administrator shall
assist the Planning Board in the development of the capital improvement
plan.
Nothing in this section shall derogate from
or authorize the Township Administrator to exercise the powers and
duties of the elected and appointed offices of the Township.
The Township Administrator shall furnish a surety
bond to be approved by the governing body, said bond to be conditioned
upon the faithful performance of his duties. The premium of said bond
shall be paid by the Township.
[Added 8-1-2000 by Ord. No. 2000-8]
The Administrator may also be appointed and serve as the Township Clerk. If the Administrator is appointed Township Clerk, (s)he shall be known as the "Township Administrator/Clerk of the Township of Stillwater" and shall, in addition to the responsibilities and duties of Administrator, perform all of the duties and functions of the Township Clerk as enumerated in Article VI, § 10-28 et seq., of this chapter.
