Any not-for-profit corporation or any other
organization or association may petition the Town Board to participate
in the Adopt-a-Road program.
Such applicant, (organization or group) shall
complete a form setting forth the name of the road for which it desires
to become responsible and setting forth the names and addresses of
all participants, either on an individual or group basis. Such application
may be obtained from the Town Clerk.
The application shall be submitted to the Town
Supervisor who may forward the application to the Town of Rochester
Highway Department and any other appropriate departments or divisions
of this town for review and comment as to the feasibility and compatibility
of the organization or group participating in the cleanup and care
program.
The Town Board, after receipt and review of
the recommendation of the Town Supervisor and reports of the proper
departments and divisions of the government of the Town of Rochester,
may adopt a resolution authorizing the organization or group to begin
a program of care of said road. Thereafter and before any work is
undertaken by the organization or group, a duly authorized representative
of the organization or group shall sign an adopt-a-road agreement
on a form furnished by the Town Clerk and shall furnish all other
documentation called for in that agreement. Only after such agreement
has been signed by the Town Supervisor shall any work begin.
The application for participation in this program
shall set forth what steps and what actions the particular organization
or group is going to take to provide the continuous care of the road
from debris, trash and refuse. At a minimum, the applicant (organization
or group) shall agree to pick up litter at least once every six months.
After a period of not less than six months,
the organization or group who has petitioned the Town Board shall
request the Town Board and the appropriate departments and divisions
of this municipal government to review its actions over a six-month
period, and the departments and divisions of this town shall then
report their findings to the Town Board. After the governing body
has received the reports of the departments who have reviewed and
inspected the work efforts and, after the Town Board or a committee
created of Board members shall review the area, it shall then be recommended
to the Town Board for the adoption of a resolution to post said road
as an "adopted road" and shall then commend the organization or group
for its efforts.
If a road is adopted after the procedures have
been followed, as set forth herein, an appropriate sign or signs shall
be erected in a prominent place displaying the fact that this road
has been adopted under this program and has qualified as a road appropriately
cared for by the adoptive group(s).
No organization or group who performs any work
or services under this program shall be deemed to be an employee of
the Town of Rochester, but merely volunteers, and the town shall be
held harmless from any negligent or careless acts of the organization
or group in the performance of any functions under the program. The
applicant further agrees not to permit anyone under the age of 12
years to participate in the program.
The town shall not supply any tools, equipment
or supplies for this program. Any and all tools, equipment or supplies
shall be furnished by the volunteers.