Township of East Allen, PA Chapter 47 Township Manager

[HISTORY: Adopted by the Board of Supervisors of the Township of East Allen 5-19-2005 by Ord. No. 2005-6. Amendments noted where applicable.]

§ 47-1 Creation of office.

The office of Township Manager for the Township of East Allen is hereby created by the authority of the Second Class Township Code, Section 66301 (53 P.S § 66301).

§ 47-2 Appointment and removal.

The Township Manager shall be appointed for an indefinite term by a majority of all members of the East Allen Township Board of Supervisors. The Township Manager shall serve at the pleasure of the Board of Supervisors, and he/she may be removed at any time by a majority vote of all members. At least 30 days before such removal is to be effective, the Board of Supervisors shall furnish the Township Manager with a written statement setting forth its intention to remove him/her.

§ 47-3 Qualifications.

The Township Manager shall be chosen solely on the basis of executive and administrative abilities, with special reference to the duties of the office as herein outlined. The Township Manager need not be a resident of the Township of East Allen or the County of Northampton, but must reside within close proximity as to be available to the Township for the performance of usual duties as well as emergency duties.

§ 47-4 Bond.

Before entering upon his/her duties, the Township Manager shall give bond, in such sum as is set by resolution by the Board of Supervisors, with a bonding company as surety, to be posted with and approved by the Board of Supervisors of East Allen Township, conditioned upon the faithful performance of the duties as Township Manager, with premium for said bond to be paid by the Township.

§ 47-5 Compensation.

The salary, other privileges, benefits and emoluments of the office of the Township Manager shall be established by a majority vote of the East Allen Township Board of Supervisors from time to time by resolution.

§ 47-6 Power and duties.

A. The Township Manager shall be the chief administrative officer of East Allen Township and shall be responsible to the Board of Supervisors as a whole for the proper and efficient administration of the affairs of East Allen Township placed in his/her charge. The powers and duties for administration of all Township business shall be vested in the Township Manager, unless expressly imposed or conferred by statute or ordinance on the Board of Supervisors or other Township officers.

B. Subject to recall by a resolution of the Board of Supervisors, the powers and duties of the Township Manager shall include the following:

(1) The Township Manager shall attend all meetings of the Board of Supervisors and other meetings as may be requested by the Board of Supervisors with a right to take part in the discussions of the Board and provide recommendations on actions by the Board.

(2) The Township Manager shall assist citizens by informing them of Township rules and laws, explaining those rules and laws, explaining procedures, hearing complaints and either resolving them or referring them to the responsible official.

(3) The Township Manager shall, in conjunction with the Township Secretary/Treasurer, prepare and submit the annual budget for all funds in accordance with the policies of the Township for approval by the Board of Supervisors, together with supporting documentation as may be requested by the Board of Supervisors. In preparing the budget, the Township Manager and the Secretary/Treasurer shall work with all departments, boards or other agencies to gather all estimated revenues and expenditures and supporting data.

(4) The Township Manager shall, with prior approval of the Board of Supervisors, hire, and when necessary for the good of the Township, suspend or terminate employees of the Township under their supervision, pursuant to the policies adopted by the Board of Supervisors and in accordance to applicable laws. Recommendation to hire shall be done within the confines of the Township budget and shall be made at the next available Board of Supervisors meeting after interviews have been held. All other actions taken under this section shall be reported to the Board of Supervisors at the next regular meeting thereafter.

(5) The Township Manager shall be responsible for the maintenance of payroll and benefit records in conjunction with the Township Secretary/Treasurer for all Township employees. The Township Manager shall be the Human Resources Officer of the Township acting on behalf of the Board of Supervisors.

(6) The Township Manager shall be responsible for the annual review and evaluation of all Township employees and/or final approval of reviews and evaluations delegated to others in supervisory positions. The Township Manager shall be responsible for the review and evaluation of department heads and report findings to the Board of Supervisors for their information.

(7) The Township Manager shall periodically review existing job classifications and salary ranges of all employees and present recommendations for additions, changes or modifications to the Board. The Township Manager shall also periodically review the Employee Manual and suggest and present recommendations for additions, changes or modifications to the Board of Supervisors.

(8) The Township Manager shall keep the Board of Supervisors informed of the conduct and condition of Township affairs in a timely manner.

(9) The Township Manager shall make recommendations to the Board of Supervisors on operations, policies, resolutions, ordinances, proclamations and other matters for the good of the Township.

(10) The Township Manager shall serve as the purchasing officer of the Township and purchase, in accordance with the provisions of the Second Class Township Code, as amended, and within the confines of the Township budget, all supplies and equipment for all agencies, boards, departments and other offices of the Township. The Township Manager shall keep an account of all purchases and shall, from time to time or when directed by the Board of Supervisors, make a full written report thereof. He/she shall issue rules and regulations, subject to the approval of the Board of Supervisors, governing the procurement of all municipal supplies and equipment.

(11) Complaints regarding services of personnel of the Township shall be referred to the Township Manager. The Township Manager, or his/her designated agent, shall investigate and handle the complaints within the Township Manager's powers and a report shall be given to the Board of Supervisors.

(12) The Township Manager shall draft and present policies, guidelines and regulations on operations and service to the Board of Supervisors of the Township for their approval prior to implementation, advertisement and adoption.

(13) The Township Manager shall be responsible for, within his/her capabilities, the drafting of resolutions and ordinances as requested by the Board of Supervisors.

(14) The Township Manager shall work with the county, state and federal government on projects and obtaining financing and grants. The Township Manager shall be responsible for applying for, monitoring and managing the operation of any grants in conjunction with the Township Secretary/Treasurer. The Township Manager also acts as a liaison with all levels of government and like associations.

(15) The Township Manager shall see that the provisions of all franchises, leases, permits and privileges granted by the Township are observed.

(16) The Township Manager shall negotiate contracts for the Township, subject to the Board of Supervisors' approval.

(17) The Township Manager shall, from time to time, act as the liaison for the Board of Supervisors to all other boards within the Township, as well as other entities associated with the Township, as the Board of Supervisors may delegate.

(18) The Township Manager shall work with the Township Engineer and/or Township Solicitor on Township matters as the need arises. This shall include meeting with Township residents or developers of property within the Township and their representatives when the Township Manager deems appropriate. However, upon filing of an application with the Township by any entity of either a land development plan, subdivision plan, zoning application or petition for rezoning, and such matter is placed on an agenda for a Board's review and action, the Township Manager shall no longer engage in meetings directly with the applicant/developer and/or their representatives without the consent of the Board of Supervisors.

[Amended 2-14-2018 by Ord. No. 2018-01]

(19) The Township Manager shall receive a copy of all Township incoming correspondence and information, including all blueprints and plans which are submitted to the Township.

(20) The Township Manager shall be responsible for the completion of the agenda in conjunction with the Township Secretary/Treasurer for all meetings and to provide advice and information.

(21) The Township Manager shall conduct research on other municipal programs, ordinances, fee structures, etc., for use by the Board of Supervisors in making decisions.

(22) The Township Manager shall monitor all insurance coverage in conjunction with the Township Secretary/Treasurer for renewal, coverage, rates, etc.

(23) The Township Manager shall oversee the Township computer network system and all its records, including but not limited to the Township website, codes program, GIS, Prism accounting program, e-mail and all other computer information within the Township system.

(24) The Township Manager may employ, by and with the approval of the Board of Supervisors, experts and consultants to perform work and render advice in connection with any function or project of the Township.

(25) The Township Manager shall perform other duties as assigned by the Board of Supervisors. The Board of Supervisors reserves the right to amend the duties of the Township Manager, from time to time, by resolution.

§ 47-7 Disability or absence of Township Manager.

In the event that the Township Manager shall be absent from the Township or incapacitated from performing the duties of the position, the Board of Supervisors shall duly appoint such person who shall perform these duties as Township Manager during his/her absence or incapacity. Such person shall perform these duties only for the period designated and approved by the Board of Supervisors.

§ 47-8 Board of Supervisors' powers and duties.

The Board of Supervisors is hereby authorized to delegate in writing to the Township Manager, subject to recall by written notification at any time in accordance with Section 1301 of the Second Class Township Code, 53 P.S. § 66301, any of the Township Manager's nonlegislative and nonjudicial powers and duties.

§ 47-9 Conflict of interest.

The Township Manager shall have no personal interest, direct or indirect, in any contracts with the Township.