[Amended 2-7-2013 by Ord. No. 2013-2; 12-16-2021 by Ord. No. 2021-25]
A. There shall be within the Department of Administration a division of Central Purchasing, the head of which shall be the Business Administrator.
B. Powers and duties. As the head of the Division of Central Purchasing, the Business Administrator shall:
(1) Purchase, store and distribute all supplies, materials and equipment, and contract for all services required by any department, office or agency of the Township government, and contracts awarded for any supplies, materials or equipment or contractual services shall be pursuant to a written requisition from the head of the department, office or agency whose appropriation will be charged and the certification that a sufficient unencumbered balance of appropriation is available to pay therefor. All such contracts shall conform to the provisions relating to Township contracts generally as set forth.
(2) Establish and enforce specifications with respect to such services, supplies, materials and equipment.
(3) Supervise the inspection of all deliveries of supplies, materials and equipment and the rendition of contractual services and determine their quality, quantity and conformance with specifications.
(4) Have charge of any and all central storerooms and warehouses which may be established.
(5) Transfer to or between departments, offices and agencies, and from or to central stores, such supplies, materials and equipment as need appears and arrange for the sale of surplus or obsolete items therefor, subject to the provisions of Subsection
B(6).
(6) Attend to and conduct through his office the sale at auction of the following items of personal property as herein provided:
(a) Upon the direction of the Police Department, such goods, chattels, automobiles or other property coming into the possession of the Police Department under and by virtue of the provisions of N.J.S.A. 40A:14-157.
(b) Such goods, chattels and other property coming into the possession of the Municipal Clerk from any institution, department or agency of the Township.
(c) Abandoned automobiles.
[1] The Purchasing Agent shall process the sale of abandoned automobiles, through the State Division of Motor Vehicles, Form C 087 AVJ, request for motor vehicles, junk title certificate and shall comply with all applicable requirements of N.J.S.A. 39:10A-1. Such forms shall be furnished by the Police Department.
[2] The cost of the aforesaid certificate shall be added to the auction price bid.
[3] The purchaser at said sale shall remove all license plates from the automobile and deliver same to the Purchasing Agent, who, in turn, shall forward said plates to the State Division of Motor Vehicles.
[4] It is hereby made a condition of redemption by the owner that he obtain and deliver to the Purchasing Agent a certification by the Violations Clerk of the Municipal Court that there are no outstanding traffic violations involving said automobile.
[5] The cost of the motor vehicle junk title certificate shall be added to the charges to be paid by the owner upon redemption before sale.
[6] All moneys shall be paid to and received by the Division of Central Purchasing and shall be deposited with the Township.
C. Purchasing Agent.
(1) There is hereby created the position of Purchasing Agent for the Township of Marlboro.
(2) The Purchasing Agent shall be appointed by the Mayor.
(3) The Purchasing Agent is required to possess a valid Qualified Purchasing Agent certificate, as issued by the New Jersey Division of Local Government Services, Department of Community Affairs.
(4) The Purchasing Agent shall have, on behalf of the Township Council of the Township of Marlboro, the authority, responsibility and accountability for the purchasing activity pursuant to Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.); to prepare public advertising for and to receive bids and requests for proposals for the provision or performance of goods, services and construction contracts; to award contracts pursuant to New Jersey law in accordance with the regulations, forms and procedures promulgated by state regulatory agencies; and conduct any activities as may be necessary or appropriate to the purchasing function of the Township of Marlboro. The bid threshold shall be that amount established in accordance with to N.J.S.A 40A:11-3(c).
(5) The Business Administrator, is authorized to award a contract, without competitive bidding on behalf of the Township for performance of any work, or the furnishing of any services, materials or supplies when the cost or price of such contract does not exceed, in the contract year, the bid threshold established by pursuant to N.J.S.A 40A:11-3(c). The Business Administrator, or his/her designee, shall prepare requests for resolution for purchases or commodities or services over the bid threshold following the procurement guidelines established by statute.