[Ord. No.
681 § 2; Ord. No. 681-A § 1; Ord. No. 1268 § 5]
There shall be a Borough Administrator who shall
be appointed by the Mayor with the advice and consent of the Council
to serve at the pleasure of the Mayor and Council. The Borough Administrator
shall receive compensation as fixed annually by the Borough Council.
[Ord. No.
681 § 3; Ord. No. 681-1 § 2]
The Borough Administrator shall be the chief
administrative officer of the Borough and shall perform those duties
assigned by the Mayor and Council which duties to the extent not prohibited
by law, shall include but not be limited to the following:
a.
General administration.
1.
Attend meetings of the Mayor and Council as required
by the Mayor and Council;
2.
Conduct a continuing study of the administrative and
other operations of the Borough and make recommendations to the Mayor
and Council for plans and programs to meet the needs of the Borough;
3.
Receive and reply to inquiries concerning Borough
business and provide information and assistance in respect thereto;
4.
Supervise the administration of operations and business
of all departments, commissions, offices and boards (throughout this
ordinance, the word "board" shall be deemed not to include the Board
of Public Works) of the Borough and consult with the respective committee
chairmen and department heads in connection therewith;
5.
Maintain liaison with department heads, commissions,
offices and boards and advise the Mayor and Council of operations
and projects in progress;
6.
Establish and maintain personnel practices in accordance
with the policies created by the Mayor and Council and maintain appropriate
personnel records;
7.
Maintain a continuing review of all department and
office operations and their expenditures and report thereon to the
Mayor and Council;
8.
Implement the policy of the Mayor and Council with
respect to the compiling and releasing of public information.
b.
Budgeting.
1.
Secure from each department, commission, office and
board its annual request for appropriations and prepare the tentative
budget, transmitting same with his recommendations and comments to
the Mayor and Council;
2.
Consult with the Mayor and Council with respect to
the tentative budget, recording changes, additions and deletions thereto,
and by January 15 of each year, or as soon thereafter as possible,
submit the tentative budget in the form required by law together with
an analysis of the various items of expenditure and revenue and such
explanatory comments as may be required.
c.
Purchasing. Exercise the duties of Purchasing Agent
and as such, purchase all material, supplies, equipment, work and
labor required by all departments, commissions, offices and boards
and cause a purchase order to be issued for same upon authorization
of a department head or as directed by the Mayor and Council, but
only to the extent that funds have been provided for in the annual
budget or except as may be specifically authorized in case of emergency
and, where necessary, provide for competitive bidding.
[Ord. No.
681 § 4]
The Borough Administrator shall devote full
time to the interests of the Borough, but nothing herein shall prevent
the Borough Administrator from holding the office of Borough Clerk
and/or other official positions in the Borough.
[Ord. No.
1268 § 5]
There shall be a Borough Clerk appointed by
the Mayor and with the advice and consent of the Borough Council.
The term of office of the Clerk shall be three years which shall run
from January 1 in the year in which the Clerk was appointed.
[Ord. No.
1268 § 5]
No person shall be appointed as Borough Clerk
unless he shall have a registered Municipal Clerk Certificate issued
pursuant to N.J.S.A. 40A:9-133 et seq.
[Ord. No.
1268 § 5]
The Borough Clerk shall receive compensation
as fixed annually by the Borough Council.
[Ord. No.
1268 § 5]
The Borough Clerk shall:
a.
Act as secretary of the municipal corporation and
custodian of the municipal seal and of all minutes, books, deeds,
bonds, contracts, and archival records of the municipal corporation.
The Borough Council may, however, provide by ordinance that any other
specific officer shall have custody of any specific other class of
record.
b.
Act as secretary to the Borough Council, prepare meeting
agendas at the discretion of the Council, be present at all meetings
of the Council, keep a journal of the proceedings of every meeting,
retain the original copies of all ordinances and resolutions, and
record the minutes of every meeting.
c.
Serve as the chief administrative officer in all elections
held in the Borough, subject to the requirements of Title 19 of the
New Jersey Statutes Annotated.
d.
Serve as chief registrar of voters in the Borough,
subject to the requirements of Title 19 of the New Jersey Statutes
Annotated.
e.
Serve as the administrative officer responsible for
the acceptance of applications for licenses and permits and the issuance
of licenses and permits, except where Statute or ordinance has delegated
that responsibility to some other Borough officer.
f.
Serve as coordinator and records manager responsible
for implementing local archives and records retention programs as
mandated pursuant to Title 47 of the New Jersey Statutes Annotated.
g.
Perform such other duties as are now or hereafter
imposed by statute, regulation or by ordinance.
h.
Approve the granting of raffle and bingo licenses
to be held in the Borough.
[Added 2-28-2007 by Ord. No. 5-2007]
[Ord. No.
1268 § 5]
a.
Office created. Pursuant to N.J.S.A. 40:46-2.1 the
office of Deputy Borough Clerk is hereby created in the Borough.
b.
Appointment and confirmation. The Deputy Borough Clerk
shall be appointed by the Mayor and confirmed by the Council in accordance
with the laws relating to appointive officers.
c.
Terms of office. The term of office of the Deputy
Borough Clerk shall be for one year and shall continue until the successor
to the office shall have been appointed and confirmed or until the
office shall have been abolished.
d.
Powers and duties. The Deputy Borough Clerk shall
assist and be under the direction of the Borough Clerk in the performance
of his duties and shall perform such other duties as the Borough Council
may prescribe. In the absence or temporary disability of the Borough
Clerk, the Deputy Clerk shall perform the duties of the Borough Clerk.
e.
Compensation. The Deputy Borough Clerk shall receive
compensation as fixed annually by the Borough Council.
[Ord. No.
1056 § 2; Ord. No. 1268 § 5]
There shall be a Chief Financial Officer who
shall be appointed by the Mayor with the advice and consent of the
Borough Council for a four-year term commencing January 1 of the year
in which he/she is appointed. The Mayor with the advice and consent
of the Borough Council may appoint such Assistant or Deputy Municipal
Financial Officers as it sees fit. The Chief Financial Officer shall
be under the general supervision of the Borough Administrator and
under the specific direction of the Borough Administrator.
[Ord. No.
1056 § 3]
The Chief Financial Officer shall have responsibility
for the fiscal records of the Borough as well as:
a.
Preparing and signing all federal and state returns,
statements, and reports requiring the signature of the Chief Financial
Officer.
b.
Advising and assisting the Mayor and Council in regards
to developing fiscal plans and forecasts for the Borough.
c.
Providing financial assistance to all boards, commissions
and departments of the Borough.
[Ord. No.
1268 § 5]
The Chief Financial Officer shall:
a.
Receive funds entrusted, received or under the control
of any department and deposit all funds received by him/her in depositories
authorized by the governing body by resolution.
b.
Have custody of all investments and invested funds
of the Borough or in possession of the Borough in a fiduciary capacity,
except as otherwise provided by law, and keep such funds and all moneys
of the Borough not required for current operations safely invested
or deposited in interest bearing accounts.
c.
Have the safekeeping of all bonds and notes of the
Borough and the receipt and delivery of the Borough bonds and notes
for transfer, registration or exchange.
d.
Keep a full account of all cash receipts and disbursements
of the Borough and at least once each month, or more often if the
governing body requires, furnish the governing body with a statement
of all moneys received and expended by him/her.
[Ord. No.
1268 § 5]
The Chief Financial Officer and any Assistants
or Deputies shall receive compensation as shall be fixed annually
by the Borough Council.
[Ord. No.
1268 § 5]
a.
Notwithstanding the provisions of any other law to
the contrary, any person who has served as the Chief Financial Officer
of the Borough for four consecutive years and who is reappointed as
the Borough's Chief Financial Officer shall be granted tenure of office
upon filing with the Borough's Clerk and with the Division of Local
Government Services in the Department of Community Affairs a notification
evidencing his compliance with this section.
b.
Thereafter, the person shall continue to hold office
during good behavior and efficiency, and shall not be removed therefrom
except for just cause and then only after a public hearing upon a
written complaint setting forth the charge or charges against him
pursuant to N.J.S.A. 40A:9-140.9 or upon expiration or revocation
of certification by the Director pursuant to N.J.S.A. 40A:9-140.12.
[Ord. No.
1268 § 5]
There shall be a Borough Engineer who shall
be appointed by the Mayor with the advice and consent of the Borough
Council for a term of three years.
[Ord. No.
1268 § 5]
The Borough Engineer shall be a duly licensed
professional engineer of the State of New Jersey and shall provide
professional engineering advice and assistance to the governing body
and Planning Board; provide engineering advice to the Board of Adjustment
in connection with subdivision, site plan and variance applications
and Master Plan studies; maintain the Borough Official Map and Borough
Zoning Map; prepare plans and specifications for public works authorized
by the governing body; and make such field surveys as may be required
therefor; make such inspections of the work of public contractors
as may be necessary or desirable; supervise the performance of public
works contracts and certify the amounts due and payable thereunder;
and provide any and all other professional engineering advice and
assistance as may be required of him by Statute or as requested of
him by the governing body, whether by ordinance, resolution or otherwise.
[Ord. No.
1268 § 5]
The Borough Engineer shall receive compensation
as fixed annually by the Borough Council.
[Ord. No.
1268 § 5]
There shall be a Borough Attorney who shall
be appointed by the Mayor with the advice and consent of the Council
for a term of one year.
[Ord. No.
1268 § 5]
The Borough Attorney shall be an attorney-at-law
of the State of New Jersey and shall be the legal advisor of the Borough
of Ramsey and he shall render advice on all legal questions affecting
the municipality whenever requested to do so by the governing body.
He shall perform legal services on behalf of the Borough and its officers
and several boards, except for such boards as are required by law
to be represented by an attorney other than the Borough Attorney and
except for the services required to be performed by the Borough Prosecutor.
[Ord. No.
1268 § 5]
The Borough Attorney shall receive compensation
as fixed annually by the Borough Council.
[Ord. No.
30-2003 § 1; amended 2-14-2007 by Ord. No.
3-2007]
a.
Any other provision of law to the contrary notwithstanding,
the Borough or any of its purchasing agents or agencies or those of
its independent authorities, as the case may be, shall not enter into
an agreement or otherwise contract to procure services from any professional
business entity, if that entity has solicited or made any contribution
of money, or pledge of a contribution, including in-kind contributions,
to a campaign committee of any candidate or holder of the public office
having ultimate responsibility for the award of the contract, or to
any municipal or county party committee or any political party organization
in excess of the thresholds specified in Paragraph d within one calendar
year immediately preceding the date of the contract or agreement.
b.
No professional business entity which enters into
negotiations for, or agrees to, any contract or agreement with the
Borough or any department or agency thereof or of its independent
authorities for the rendition of professional services shall knowingly
solicit to make any contribution of money, or pledge of a contribution,
including in-kind contributions, to any municipal candidate or holder
of the public office having ultimate responsibility for the award
of the contracts, or to any municipal or county party committee or
any political party organization between the time of the first communications
between that business entity and the Borough regarding a specific
professional services agreement and the later of the termination of
negotiations or the completion of the contract or agreement.
c.
For purposes of this section, a "professional business
entity" seeking a public contract means an individual, including the
individual's spouse, if any, and any child living at home; person;
firm; corporation; professional corporation; partnership; organization;
or association. The definition of a "business entity" includes all
principals who own 10% or more of the equity in the corporation or
business trust, partners, and officers in the aggregate employed by
the entity as well as any subsidiaries directly controlled by the
business entity.
d.
Any individual meeting the definition of "professional
business entity" under this section may annually contribute a maximum
of $300 each for any purpose to any candidate for Mayor and Council,
or $300 to any municipal or county party committee or any political
party organization without violating Paragraph a of this subsection.
However, any group of individuals meeting the definition of "professional
business entity" under this section, including such principals, partners,
and officers of the entity in the aggregate, may not annually contribute
for any purpose in excess of $600 to all municipal candidates or office
holders with ultimate responsibility for the award of the contract,
or municipal or county committee or any political party organization
or political parties combined, without violating Paragraph a of this
subsection.
No contribution of money or any other thing
of value, including in-kind contributions, made by a professional
business entity to any Borough of Ramsey candidate for Mayor or Borough
Council or Borough of Ramsey or Bergen County party committee shall
be deemed a violation of this section, nor shall an agreement for
property, goods, or services of any kind whatsoever be disqualified
thereby, if that contribution was made by the professional business
entity prior to the effective date of this section.
a.
Prior to awarding any contract or agreement to procure services with any professional business entity, the Council or any of its purchasing agents or agencies, as the case may be, shall receive a sworn statement from the professional business entity made under penalty of perjury that the bidder or offeror has not made a contribution in violation of Subsection 2-12.1 hereof.
b.
The professional business entity shall have a continuing
duty to report any violations of this section that may occur during
the negotiation or duration of a contract. The certification required
under this subsection shall be made prior to entry into the contract
or agreement with the Borough and shall be in addition to any other
certifications that may be required by any other provision of law.
A professional business entity, or Borough of Ramsey candidate or officeholder, or Borough or Bergen County party committee may cure a violation of Subsection 2-12.1 if, within 30 days after the general election, the professional business entity notifies the Borough Council in writing and seeks and receives reimbursement of a contribution from the municipal candidate or municipal or Bergen County political party.
a.
All Borough of Ramsey professional service agreements shall provide that it shall be a breach of the terms of the government contract for a professional business entity, as defined in Subsection 2-12.1c, to violate Subsection 2-12.1b or to knowingly conceal or misrepresent contributions given or received, or to make or solicit contributions through intermediaries for the purpose of concealing or misrepresenting the source of the contribution.
b.
Any professional business entity, as defined in Subsection 2-12.1c, who knowingly fails to reveal a contribution made in violation of this section, or who knowingly makes or solicits contributions through intermediaries for the purpose of concealing or misrepresenting the source of the contribution, shall be disqualified from eligibility for future municipal contracts for a period of four calendar years from the date of the violation.
[Ord. No.
1268 § 5]
There shall be a Tax Collector who shall be
appointed by the Mayor with the advice and consent of the Borough
Council.
[Ord. No.
1268 § 5]
No person shall be appointed or reappointed
as Tax Collector unless he shall hold a Tax Collector's Certificate
issued pursuant to N.J.S.A. 40:9-145.3. Any Tax Collector appointed
pursuant to this section may obtain tenure pursuant to the provisions
of N.J.S.A. 40A:9-144 or 40A:9-145. Any person who shall be reappointed
Tax Collector subsequent to having received a Tax Collector's Certificate
pursuant to N.J.S.A. 40A:9-144.3 and having served as Tax Collector
or who has performed the duties of Tax Collector for not less than
four consecutive years immediately prior to such reappointment shall
have acquired tenure and shall hold his or her office during good
behavior and efficiency and shall be removed only for good cause shown
and after a proper hearing before the Director of the Division of
Taxation or his designee in accordance with the provisions of N.J.S.A.
40A:9-145.8.
[Ord. No.
1268 § 5]
The Tax Collector shall hold his office for
a term of four years from January 1 next following his appointment.
Vacancies other than due to the expiration of term shall be filled
by appointment for the unexpired term.
[Ord. No.
1268 § 5]
The Tax Collector shall receive compensation
as fixed annually by the Borough Council.
[Ord. No.
1268 § 5]
There shall be a Tax Assessor who shall be appointed
by the Mayor with the advice and consent of the Borough Council.
[Ord. No.
1268 § 5]
The Tax Assessor shall hold the Tax Assessor's
Certificate provided for in N.J.S.A. 54:1-35.25 et seq. and shall
have the duty of assessing property for the purpose of general taxation.
Nothing in this section shall affect adversely the salary or tenure
rights acquired pursuant to N.J.S.A. 54:1-35.31 or any other law.
In accordance with the provisions of N.J.S.A. 54:3-16, the Assessor,
when making assessments, shall be governed by directions by the Bergen
County Tax Administrator. These directions shall be pursuant to rules
adopted by the Bergen County Tax Board.
[Ord. No.
1268 § 5]
The Tax Collector shall receive compensation
as fixed annually by the Borough Council.
[Ord. No.
1268 § 5]
The Tax Assessor shall hold office for a term
of four years. Vacancies other than due to expiration of term shall
be filled by appointment for the unexpired term.
[Ord. No.
1268 § 5]
a.
The office
of the Superintendent of Public Works is hereby created in the Borough
pursuant to N.J.S.A. 40A:9-154.5. The Superintendent of Public Works
shall also be known as the Principal Public Works Manager and shall
have management responsibility for the entire Public Works Department
and all other Public Works employees shall report to and be supervised
by the Superintendent of Public Works (Principal Public Works Manager).
b.
The Superintendent
of Public Works may hold additional positions with the Borough. The
Superintendent of Public Works may serve as the Borough Engineer,
provided that he or she meets all of the qualifications of that position
and further holds any and all certificates, licenses, or other state-mandated
indicia of qualification for such position. The governing body may,
by resolution, elect, but is not required, to join the title(s) of
the positions, and the compensation for the combined positions shall
then be as set forth by the Salary Ordinance and resolution.
[Added 10-27-2010 by Ord. No. 16-2010]
[Ord. No.
1268 § 5]
The Superintendent of Public Works shall be
appointed by the Mayor with the advice and consent of the Borough
Council in accordance with the laws relating to appointive officers.
[Ord. No.
1268 § 5]
The term of office of the Superintendent of
Public Works shall be for one year and shall continue until the successor
to that office shall have been appointed and confirmed or until that
office shall have been abolished.
[Ord. No.
1268 § 5]
The Superintendent of Public Works shall receive
compensation as fixed annually by the Borough Council.
[Ord. No.
1268 § 5]
Areas of supervision of the Superintendent of
Public Works include the maintenance and upkeep of:
a.
Public buildings and grounds;
b.
Streets;
c.
Parks and playgrounds;
d.
Recycling;
e.
Municipal waste (solid waste garbage collection);
f.
Public water supply;
g.
Wastewater collection;
h.
Stormwater collection;
i.
Repair and maintenance of mechanical equipment and
vehicles; and
j.
Supervision of Public Works employees.
[1]
Editor's Note: Former Section 2-16, previously
codified herein and containing portions of Ordinance No. 1145, was
repealed in its entirety by Ordinance No. 39-2002.
[Ord. No.
912 § 1; Ord. No. 1268 § 5; Ord. No. 2-2000 § 1]
There shall be a Recreation Supervisor who shall
be appointed by the Mayor with the advice and consent of the Council
as set forth in N.J.S.A. 40:87-16. The Recreation Supervisor shall
be appointed for a term of one-year commencing January 1 and until
his successor shall be appointed and qualify. The Recreation Supervisor
shall receive compensation as fixed annually by the Borough Council.
[Ord. No.
912 § 1]
The Recreation Supervisor shall perform the
duties of Recreation Director which shall be as follows:
a.
He shall be responsible for the development of all
Borough Recreation Commission activities and programs established
by the Commission and shall implement such activities and programs
in accordance with the policies of the Commission.
b.
He shall obtain approval from the Commission of all
proposed assistants for Commission activities and programs.
c.
He shall maintain and make available to the Commission
records of all personnel and purchases.
d.
He shall make monthly reports to the Commission with
regard to its activities and programs and shall include in such reports
the revenue, expense, and participation in such activities and programs.
He shall also maintain and make available to the Commission payroll
records, time sheets and disbursement records in accordance with all
Commission activities and programs.
[Ord. No.
1268 § 5]
There shall be a Swimming Pool Director who
shall be appointed by the Mayor and confirmed by the Council in accordance
with the laws relating to appointive officers. The Swimming Pool Director
shall be appointed for one year and shall continue until his successor
shall be appointed. The Swimming Pool Director shall receive compensation
as fixed annually by the Borough Council.
[Ord. No.
912 § 1]
The Swimming Pool Director shall perform the
duties of Municipal Swimming Pool Director which shall be as follows:
a.
Direct the operation of the municipal swimming pool
in accordance with the policies of the Municipal Swimming Pool Commission.
b.
Supervise the Assistant Swimming Pool Director in
the duties delegated to him.
c.
Direct the Supervisor of the snack bar in its operation
and in financial accounting.
d.
Report to the Commission any and all matters pertinent
to the operation of the pool.
e.
Maintain payroll and time sheets for all employees
of the pool.
f.
Account for all moneys received through the pool office.
g.
Verify, in writing, receipt of all supplies purchased.
h.
Verify and attest to all work done by Borough employees
(other than pool employees) for pool maintenance.
i.
Maintain strict control of personnel who have access
to the pool office.
j.
Supervise, instruct and discipline pool personnel.
k.
Supervise, control and discipline members and guests
using pool facilities.
l.
Attend all Pool Commission meetings as required.
m.
Supervise enrollment of pool members and issue appropriate
badges.
n.
Employ and terminate personnel below the position
of Assistant Director.
[Ord. No.
779 § A]
The office of Consumer Affairs of the Borough
of Ramsey is hereby created and established pursuant to the provisions
of N.J.S.A. 40:23-6.47 et seq.
[Ord. No.
779 § B]
The office of Consumer Affairs shall be administered
by a Municipal Director of Consumer Affairs who shall be appointed
by the Mayor with the advice and consent of the Council for a term
of one-year commencing January 1st and until his successor shall be
appointed and qualify.
[Ord. No.
779 § C]
The Mayor, with the advice and consent of the
Council, may appoint not more than two Assistant Municipal Directors
of Consumer Affairs who shall assist the Municipal Director of Consumer
Affairs in the performance of his duties. Such appointments shall
be for a term of one-year commencing January 1st and until their successors
shall be appointed and qualify.
[Ord. No.
779 § E]
The Municipal Director of Consumer Affairs and
the Assistant Municipal Director of Consumer Affairs shall serve without
salary or any form of compensation.
[Ord. No.
779 § F]
The Municipal Director of Consumer Affairs and
the Assistant Municipal Directors of Consumer Affairs shall exercise
such powers and perform such duties as set forth in N.J.S.A. 40:23-6.47
et seq. and as outlined by the State of New Jersey, Department of
Law and Public Safety, Division of Consumer Affairs, and as assigned
by the Borough Council.
[Ord.No.779§ G]
Prior to appointment to the positions of Municipal
Director of Consumer Affairs or Assistant Municipal Directors of Consumers
Affairs a person shall possess the qualifications established for
such positions by the Attorney General of the State of New Jersey.
[Ord. No.
779 § H]
The Municipal Director of Consumer Affairs and
the Assistant Municipal Directors of Consumer Affairs shall, when
requested by the Borough Council, submit a report to the Borough Council
of their activities.
[Adopted 9-11-2013 by Ord. No. 11-2013]
There is hereby created the position of Purchasing Agent for
the Borough of Ramsey, Bergen County, New Jersey.
The Purchasing Agent shall be appointed by the Mayor with the
advice and consent of the Council.
The Purchasing Agent is required to possess a valid qualified
purchasing agent certificate, as issued by the New Jersey Division
of Local Government Services, Department of Community Affairs
The Purchasing Agent shall have, on behalf of the Mayor and
Council of the Borough of Ramsey, the authority, responsibility and
accountability for the purchasing activity pursuant to Local Public
Contracts Law (N.J.S.A. 40A:11-1 et seq.) to prepare public advertising
for and to receive bids and requests for proposals for the provision
or performance of goods, services and construction contracts; to award
contracts pursuant to New Jersey law in accordance with the regulations,
forms and procedures promulgated by state regulatory agencies; and
conduct any activities as may be necessary or appropriate to the purchasing
function of the Borough of Ramsey.
The bid threshold for the Borough of Ramsey pursuant to Local
Finance Notice 2010-13 and N.J.A.C. 5:34-5.2 shall be $36,000.
