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City of Kingston, NY
Ulster County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Common Council of the City of Kingston 10-3-1995 by L.L. No. 8-1995; approved 10-20-1995. Amendments noted where applicable.]
A. 
Departments of service enumerated. The administrative service of the city shall be divided into the following departments and heads thereof:
Department
Head
Department of Assessment
City Assessor
Office of City Clerk
City Clerk
Office of Corporation Counsel
Corporation Counsel
Engineering Department
City Engineer/Construction Engineer
Financial Administration
Comptroller
Fire Department
Fire Chief
Planning Department
City Planner
Police Department
Police Chief
Public Works Department Works
Superintendent of Public Works
Purchasing Department
Purchasing Assistant
Parks and Recreation Department
Director of Recreation/Parks Administrator
Registrar of Vital Statistics
Registrar
Water Department
Superintendent of Water Department
and all departments, divisions, officers and officials existing at the time of passage of the charter.
B. 
General duties of department and division heads. Each department and division head shall perform all duties required of his or her office by state law, the City Charter, this code and rules and regulations of the city, and such other duties not in conflict therewith as may be required by the Mayor.
C. 
Department heads responsible to Mayor.
(1) 
Each department head, except the Comptroller, shall be appointed by the Mayor and shall be immediately responsible to the Mayor for the effective administration of his or her respective department and all activities assigned thereto. Whenever practicable, the department head shall be hired on a contractual basis rather than as a Civil Service position.
(2) 
The Comptroller shall be hired by the Common Council and shall report to the Mayor and to the Common Council as from time to time required for the effective financial administration of the city.
D. 
Specific responsibilities of department heads.
(1) 
Practices and regulations. Each department head shall keep informed as to the latest practices in his or her particular field and shall inaugurate, with the approval of the Mayor, such new practices and regulations as appear to be of benefit to the administrative service of the city and to the public.
(2) 
Reports. Each department head shall submit reports of the activities of his or her department to the Mayor as prescribed by the Mayor and the City Charter.
(3) 
Records. Each department head shall establish and maintain a system of filing and indexing records and reports in sufficient detail to furnish all information necessary for proper control of departmental activities and to form a basis for the periodic reports and inventories to the Mayor.
(4) 
Maintenance of city property, equipment. Each department head shall be responsible for the proper maintenance of all city property and equipment used in his or her department.
(5) 
Departments to cooperate. Departments in the administrative service of the city shall cooperate with each other and shall, upon the direction of the Mayor, furnish to any other department such service, labor and materials as may be requisitioned by the head of such department, and as its own facilities permit, through the same procedure and subject to the same audit and control as other expenditures are incurred.
E. 
Compilation of department rules and regulations; review. Each department, under the direction of the department head, shall compile a set of rules and regulations with respect to its internal operations which shall not be inconsistent with the City Charter or this chapter. Before promulgating such rules and regulations, the department head shall submit them to the Mayor and Corporation Counsel for review.
F. 
Filing of departmental reports with City Clerk. Duplicate copies of all departmental reports which are required by this chapter shall be filed with the office of the City Clerk according to the department and the nature of the report and such reports shall be matters of public record and open to review by interested citizens.
G. 
Financial procedures.
(1) 
Daily deposits required. All units in the administrative service of the city shall make a daily deposit with the City Comptroller of any moneys received directly from the public.
(2) 
Paying out money. All units in the administrative service of the city shall pay out moneys belonging to the city only in the manner prescribed herein and in the City Charter.
Duties of the city departments, offices, agencies or boards identified and defined in the Charter shall remain the same unless specifically modified or amended herein. Notwithstanding the above, any reference to or use of the term "Board of Public Works," "Fire Board" or "Board of Parks and Recreation" in the Kingston City Charter shall be amended to delete said reference and term, and to replace the same reference and term with the word, "Mayor." Any reference to the powers, duties, and responsibilities of the "Board of Public Works," "Fire Board," or "Board of Parks and Recreation" in the City Charter shall be amended to be the powers, duties, and responsibilities of the Mayor.
A. 
The Department of Public Works shall be headed by the Superintendent of Public Works and shall have the care and control of the streets, sewers, municipal buildings and property of the city.
B. 
The Department of Public Works shall be responsible for performing those duties set forth in the City Charter in § C14-1 as the powers and duties of the Board of Public Works.
A. 
The Fire Department shall, as to its rules and regulations, remain as now constituted until the same shall be changed by administrative action of the Mayor.
B. 
In addition, the Fire Department shall be responsible for the administration and enforcement of Subchapter A, B, C, E and F of the New York State Uniform Fire Prevention and Building Code in the City of Kingston, New York and shall establish powers, duties and responsibility in connection therewith.
C. 
Any reference or use of the term "Building Safety Division of the Fire Department" in the Kingston City Code shall be amended to delete said reference and term and to replace the same with the term "Building Department."
[Amended 3-5-2019 by L.L. No. 1-2019, approved 3-19-2019]
D. 
Any reference or use of the term "Fire Officer," in the Kingston City Code shall be amended to delete said reference and term and to replace the same with the term "Building Safety Officer."
[Amended 3-5-2019 by L.L. No. 1-2019, approved 3-19-2019]
E. 
The Mayor shall have the powers and duties in the administration of the Fire Department as were previously designated as the powers and duties of the Board of Fire Commissioners in § C12-1 of the existing City Charter.
A. 
The Department of Parks and Recreation shall, as to its membership, component parts, rules and regulations remain as now constituted until the same shall be changed by administrative action of the Mayor.
B. 
The Mayor shall have the powers and duties in the administration of the Department of Parks and Recreation as were previously designated as the powers and duties of the Board of Parks and Recreation Commissioners.
A. 
The Police Department shall, as to its membership, component parts, rules and regulations remain as now constituted until the same shall be changed by administrative action of the Mayor and Board of Police Commissioners.
B. 
A Commission will be established for the Police Department which will have the authority to set departmental practices in recruiting, hiring, promoting and disciplining, all in accordance with statutory authority, and to make recommendations to the Mayor and the Chief of Police regarding practices, procedures, policy and planning. The Commission shall consist of five members who will serve four year terms which shall expire on May 31st. The Mayor shall be chairperson of the board and will appoint the other four members. The Chief of Police is directly responsible to the Mayor and the Board of Commissioners. The Common Council may, by resolution, delegate to the Commission the responsibility of review of all vouchers submitted for Police Department expenses and recommendation to the Common Council regarding approval for payment.
[Amended 6-2-2009 by L.L. No. 5-2009, approved 6-23-2009]
[Amended 5-22-1996 by L.L. No. 4-1996; 5-22-1996]
A. 
An advisory board shall be established for the Department of Public Works, Fire Department and Department of Parks and Recreation.
B. 
The advisory boards for each of the departments referred to above shall make recommendations to the Mayor regarding practices, procedures, policy and planning. The Common Council may, by resolution, delegate to any individual advisory board, or to all advisory boards, herein, the responsibility of review of all vouchers submitted for department expenses and recommendation to the Common Council regarding approval for payment.
[Amended 6-23-2009 by L.L. No. 6-2009, approved 6-23-2009]
C. 
The Advisory Board for the Department of Public Works shall also review any grievance or complaint regarding a sewer use charge or other sewer use issue and shall make recommendations to the Common Council regarding any adjustment to a sewer use charge or other sewer use issues.
D. 
The Advisory Boards for the Department of Public Works and the Fire Department shall consist of five members who shall be residents of the City of Kingston and shall serve without compensation for a two year term which shall expire on December 31.
E. 
The Advisory Board for the Department of Parks and Recreation shall consist of seven members who shall be residents of the City of Kingston and shall serve without compensation for a two year term which shall expire on December 31.
F. 
The Mayor will be the Chairperson of the Advisory Boards for the Department of Public Works and Fire Department and will appoint the other four members. The Mayor will not serve as the Chairperson of the Advisory Board for the Department of Parks and Recreation but will appoint the seven members of this Board.
All other resolutions, ordinances and local laws of the City of Kingston, New York, or parts thereof which are inconsistent herewith are repealed, except such resolution, ordinance or local law or parts thereof which are predicated upon laws, statutes, rules and regulations which themselves are superior or binding upon the City of Kingston New York.
This Administrative Code shall take effect January 1, 1996.