[Adopted as Art. 5 of the 1990 Bylaws; amended in its entirety 12-11-2007 by Bill No. 2007-116]
A. 
The Municipal Council shall, by a majority vote of the entire Municipal Council, elect a person to hold the office of City Clerk/Clerk to the Municipal Council for a term of three years and until a successor is qualified. The Clerk shall have such powers and shall perform such duties as the Municipal Council may prescribe, in addition to such duties as may be prescribed by law.
B. 
The person holding the office of City Clerk/Clerk to the Municipal Council upon the effective date of this article shall be considered to have been appointed on January 2, 2006, and may continue to hold office for the remainder of the three-year term and until a successor is qualified.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
The responsibilities of the City Clerk/Clerk to the Municipal Council shall include:
A. 
Managing the staff and operations of the City Clerk's office;
B. 
Developing, implementing and maintaining recordkeeping systems that fulfill statutory mandates and ensure security of and public access to official City records;
C. 
Serving as chief election official and working with the Board of Registrars to manage:
(1) 
Voter registration and voter records;
(2) 
The conduct and overseeing of elections; and
(3) 
The conduct of the census;
D. 
Serving as Registrar of Vital Statistics;
E. 
Submitting required federal, state and local reports;
F. 
Providing administrative support to the Municipal Council, which includes:
(1) 
Ensuring conformance with state statutes and local ordinances; and
(2) 
Preparing agendas and attending and maintaining records of meetings;
G. 
Administering the oath of office to elected and appointed public officials and maintaining records of such oaths of office;
H. 
Administering the issuance and recording of municipal licenses, including business, fisheries and wildlife, dog and other regulatory licenses as required, in accordance with applicable laws and regulations; and
I. 
Performing other associated duties as assigned.
The City Clerk shall keep a true copy of all deeds and other instruments executed by the Mayor and/or Municipal Council in accordance with the provisions of law.
It shall be the duty of the City Clerk to see that every instrument of conveyance to the City of any interest in real estate filed with the City Clerk's office is properly recorded in the Registry of Deeds. After recording and returned to the City Clerk, such recorded instruments shall be turned over to the City Treasurer, in whose custody they shall remain.
It shall be the duty of the City Clerk to immediately notify in writing all members of committees who may be elected or appointed, stating the business upon which they are to act and the names of the persons composing the committees.
It shall be the duty of the City Clerk, immediately after every Municipal Council meeting, to furnish the Chief Financial Officer and the Board of Assessors with a statement of all appropriations made by the Municipal Council at such meeting and the purpose for which such appropriations were made and the manner of raising the same. The Clerk shall also notify all boards, officers, and committees of the City of all votes passed at any Municipal Council meeting that will affect them in the performance of their official duties.
All committees, boards and commissions of the City that are required by law or otherwise to keep records shall, when the authority of the entity terminates, deposit said records with the City Clerk.
[Added 5-10-2022 by Bill No. 2022-040]
A. 
The City Clerk Fee Schedule is enacted as follows:
Service
Fee
Amendments- vital records
$25
Auto dealers license Class I, II, and III
$100
Auctioneer license
$25
Automatic amusement license
$50 per machine
Business certificate (DBA)
$40
Business certificate (DBA) amendment
$10
Certificates- birth, death, marriage
$10
Certificates- birth only senior
$5
Common victualler license
$50
Declaration of trust filings
$20
Dine, dance, and entertainment license
$25 per day
Dog license- spayed/neutered
$10
Dog license- male/female
$15
Dog license- late fee
$5 per dog
Dog license- duplicate tag
$1
Dog license- tag transfer
$1
Filing inventory- closing of business
$20
Fortune tellers license
$50
Geneology research
$15 per hour
Hawker/peddler license
$25
Home birth/delayed birth recording
$25
Innholders license
$5 per room
Junk dealer/antiques/2nd hand
$75
Kennel license 4 dogs
$40
Kennel license 5-10 dogs
$60
Kennel license 11+ dogs
$120
Kennel license- late fee
$10 per dog
List of residents
$10
Marriage intentions
$40
Notary oath for nonresidents
$20
Notary services for nonresidents
$2 per signature
Photocopies
$0.20 per page
Physician registration
$25
Pool and bowling (Sunday)
$5 per lane/table
Pool and bowling (Weekday)
$10 per lane/table
Public records request
Varies
Raffles and bazaar permit
$10
Recording order-location of poles
$100 plus cost of abutters postage
Storage license (new)
$25
Storage license (renewal)
$10
Sunday juke box
$85
Taxi license application
$150
Taxi vehicle and driver application
$25
Taxi business license
$350
Taxi vehicle license
$100
Taxi license driver
$25
Taxi business license renewal
$100
Taxi vehicle license renewal
$25
Taxi driver license renewal
$25
Transient vendor license
$25
Voter registation disk
$20
B. 
These fees are effective July 1, 2022.