[Adopted 2-17-1987 (Ch. 11, § 11.03, of the 1986
Code)]
The County Treasurer is hereby directed to set
up a reserve for cash shortages, not to exceed $300. At least annually,
the County Treasurer shall report to the Finance Committee on any
changes to this reserve.
Any County department experiencing a discrepancy
between monies receipted and actual cash on hand at the end of the
working day shall be given sufficient money, not exceeding $300, by
the County Treasurer from said reserve to cover the discrepancy upon
presentation to the Treasurer of a statement identifying the program
in which the discrepancy occurred, including the name of the employee
involved and the circumstances, if known, such statement to be signed
by the employee involved, if identified, program director and the
department head, if a different person.
A.
A copy of the statement shall be maintained in the
department file, in the concerned employee file, where identifiable,
and the Treasurer's office, this latter file to be maintained only
until completion of the annual audit of the year in which the incident
occurred.
B.
Any monies resulting in a discrepancy which produces
an overage in any department shall be deposited into the Treasurer's
reserve for cash shortages.
The County Clerk shall distribute to each department
of the County a photocopy of this codified and signed article.
