[HISTORY: Adopted by the Borough Council
of the Borough of Chesilhurst as indicated in article histories. Amendments
noted where applicable.]
[Adopted 6-14-2007 by Ord. No. 2007-8]
A.
Anticipated overtime.
(1)
The Chief Financial Officer shall be empowered to
certify and approve the request for overtime.
(2)
Overtime requests shall be anticipated and requested
in writing, signed by the department head. The department head shall
identify the particular account to be charged for the requested overtime
prior to the overtime being actually worked.
(3)
Before the request for overtime is approved, the Chief
Financial Officer must certify that funds are available. If the Chief
Financial Officer approves the request for overtime, he shall encumber
the funds.
(4)
No overtime shall be worked unless the request has
received authorization, on the advice of the Chief Financial Officer,
from the Mayor or his designee.
(5)
The authorized person in the department requesting
the overtime must sign the payroll sheet or time card. The payroll
sheet or time card must have attached thereto the approved overtime
request. The payroll sheet or time card and approved overtime request
must be submitted to the Finance Committee, where two signatures are
required authorizing the payment of overtime.
B.
Unanticipated by mandatory overtime.
(1)
An overtime report must be filled out immediately
by the supervisor on duty who authorized the unanticipated overtime.
(2)
The department head shall sign the report and send
it to the Mayor and Chief Financial Officer.
(3)
A copy shall be attached to the payroll sheet, and
a copy shall be submitted to the Finance Committee.
C.
Corrective action.
(1)
If the overtime exceeds 2 FTEs in a given month, or
1 FTE in any given quarter, the department head must submit a corrective
action plan to the Finance Committee.
(2)
This plan will be reviewed by the Mayor or his designee.
(3)
If the overtime persists or the plan is not effective,
the department head will be required to present him/herself before
Mayor and Borough Council.
(4)
Two appearances before Mayor and Borough Council will
be grounds for disciplinary action.
A.
The Chief Financial Officer shall be empowered to
certify and approve the purchase of materials, equipment and supplies
not otherwise subject to competitive bidding.
B.
The Finance Committee shall identify the particular
account to be charged for the goods or services being sought and shall
obtain three quotes for each such items prior to purchase.
C.
Before the goods or services are ordered, the Chief
Financial Officer must certify that funds are available. If the Chief
Financial Officer approves the request for the purchase of goods and
services, he shall encumber the funds.
D.
No purchase shall be made unless the request has received
authorization, on the advice of the Chief Financial Officer, from
the Mayor.
E.
The Chief Financial Officer shall create a purchase
order to correspond with the authorized purchase request.
F.
The authorized person in the department requesting
the purchase of goods or services must sign all invoices for approved
and authorized purchases. All invoices and purchase orders must be
submitted to the Finance Committee, where two signatures are required
authorizing the generation of payment of the invoice.
G.
The Finance Committee shall provide a monthly written
report to the Borough Council at its next meeting for ratification
of all payments and claims received, reviewed, certified or disapproved
since the previous monthly Borough Council meeting.
H.
The kind and manner of keeping of general books of
account for the Chief Financial Officer for the Borough shall be kept
and maintained by the Chief Financial Officer as required by state
law.
[Adopted 7-5-2007 by Ord. No. 2007-9]
All revisions and amendments to the current
Salary Ordinance shall be subordinate to the Budget Ordinance in that:
Before any revision or amendment that will result
in a staff increase can be presented to Council, the department head
must state the reason and show justification for the increase in staff.
A.
The department head must be able to provide, in support
of a proposal to revise or amend, a staffing guide, organizational
chart and proposed schedule, as well as other supporting documents
such as work flow diagrams.
B.
If a new department is to be created, the matter should
be brought before Council by the Mayor. No new department may be created
within the Borough of Chesilhurst except through a duly enacted ordinance.
The Chief Financial Officer shall certify that
the proposed revision or amendment will not exceed the current appropriation
or that there is additional revenue to offset the increased expense.
If a Council member is sponsoring the revision
or amendment, he/she must confer with the Chief Financial Officer
and the Mayor before presenting the proposal to the Council.
A.
Any proposed revision or amendment that involves an
increase in staff or salaries or wages that exceed the current appropriation,
without offsetting funds, must be referred to the Budget and Finance
Committee for review and comment before it can be presented to the
full Council.
B.
The Budget and Finance Committee shall review the
proposal with the Chief Financial Officer and determine whether:
(1)
The proposal can be categorized as an emergency and
the Budget Ordinance should be amended to increase the appropriation;
or
(2)
There are funds available in another account(s) from
which transfers can be made; or
(3)
It is neither an emergency nor are there funds available
to be transferred, in which case the proposal will not be considered
in its present form.
If the proposal is categorized as an emergency:
If funds are available from another account(s):
If the proposal to revise or amend is approved,
the Mayor shall inform all departments of the revised budget.
Any revision or amendment that involves a pay
increase such as a raise or promotion must be referred to the Wage
Review Committee.
