Borough of Atlantic Highlands, NJ Article V Special Events Committee

[Adopted 5-25-2005 by Ord. No. 12-2005]

§ 5-22 Definitions. [1]

As used in this article, the following terms shall have the meanings indicated:

SPECIAL EVENT

Includes but is not limited to any event outside of the normal business operations of a public entity that is or may be dependent on the use of municipal facilities, lands, roads, services and/or finances. Examples of special events are art exhibits, carnivals, concerts, fairs, fireworks, parades, sports, hayrides, and filmmaking.

[1] Editor's Note: Added at time of adoption of Code (see Ch. 1, General Provisions, Art. I).

§ 5-23 Purpose and intent. [1]

A. In some instances, special event sponsors are not affiliated with the Borough of Atlantic Highlands but invite the general public to participate in the special event which, at times, may take place on or near municipal property and which may create liability for the Borough and/or require the services of municipal employees and/or use of Borough facilities for said special events.

B. It is necessary to identify and evaluate the requests for special events and the risks of liability that may impact the Borough of Atlantic Highlands, as well as the necessity to manage and coordinate the use of Borough facilities, services and employees for said special events.

C. The Borough of Atlantic Highlands deems it necessary for a committee to be established to manage special events to reduce the risk of liability to the Borough and to facilitate the use of Borough facilities, services and employees for special events.

[1] Editor's Note: Added at time of adoption of Code (see Ch. 1, General Provisions, Art. I).

§ 5-24 Organization.

A. The Special Events Committee (hereinafter, "the Committee") shall be comprised of the following, with one representative from each department, committee or organization assigned to the committee, the Borough Administrator and the Insurance Coordinator:

(1) Director of Public Works.

(2) Recreation Committee.

(3) Fire Marshal.

(4) Atlantic Highlands Municipal Harbor.

(5) Chamber of Commerce.

(6) Atlantic Highlands Police.

B. The Insurance Coordinator shall serve as the Secretary for the Committee. All applications for special events shall be submitted to the Secretary. She/he shall keep a calendar of the dates, time and places of all special events and communicate with the sponsors of the special events on behalf of the Committee.

C. The Committee shall meet at least every third Thursday of each month in the Borough Hall and at any other time as deemed necessary and agreed upon by the members of the Committee.

§ 5-25 Responsibilities and authority.

A. It shall be the responsibility of the Committee to:

(1) Review all applications for permits governing special events.

(2) Review requests for public entity support services.

(3) Provide oversight when applicable.

(4) Provide technical assistance and information to sponsors and planners.

(5) Recommend appropriate health, safety and risk management techniques.

(6) Administer all special events agreements and permits.

B. The Committee shall have the authority to:

(1) Approve, deny or defer to Borough Council all applications for special events.

(2) To issue and revoke permits to hold special events.

(3) Set the deadlines for submitting applications.

(4) Determine and require event promoters or sponsors to provide essential services, including:

(a) Safety and traffic control.

(b) Fire protection.

(c) First aid stations.

(d) Health sanitation and cleanup.[1]

[1] Editor's Note: The original Provisions section, which immediately followed this section, may be found at Chapter 303, Special Events.