Township of Delaware, NJ Chapter 12 Claims, Payment of

[HISTORY: Adopted by the Township Committee of the Township of Delaware 10-5-1965 (Sec. 2-8 of the 1985 Revised General Ordinances). Amendments noted where applicable.]

§ 12-1 Presentation of detailed bill of demand.

Any person claiming the payment from the Township shall present a detailed bill of demand to the Township Clerk, duly certified, or in the alternative, supported by an affidavit of the claimant.

§ 12-2 Clerk's duty to verify correct signature.

It shall be the duty of the Clerk to see that the signature of the officer, employee or chairman of the committee responsible for the placing of the order, who has been duly designated by the committee to certify that the materials have been received by or the services rendered to the Township, appears on every claim.

§ 12-3 Clerk to present claims to Township Committee at formal meeting.

Every such approved claim shall be filed with the Township Clerk who shall then present these claims to the Township Committee for formal approval at a regular meeting.

§ 12-4 Approval or rejection of claims.

Claims shall be considered by the Township Committee which shall approve the same, except that the Township Committee may reject any claim presented to it stating the reason for rejection. Any disapproved claim shall be referred back to the Township Clerk with such instructions as the Township Committee may give at the time of disapproval. Each approved claim shall be endorsed by the members of the Township Committee, and each disapproved claim shall recite the objector's reason therefor.

§ 12-5 Claims recorded in official minutes.

It shall be the duty of the Township Clerk to record all claims to the official minutes indicating that the Township Committee has by formal action approved the same with appropriate record as to any claims disapproved or rejected. It shall be the duty of the Township Clerk or such other officer designated by resolution of the Township Committee to indicate on the claims that they have been approved for payment, with the date of approval thereof noted on the claim.

§ 12-6 Preparation and distribution of checks.

After the Clerk has certified that the claims have been approved, the Clerk's office shall forthwith prepare the necessary checks for the payment thereof, which the checks shall be signed by the Mayor and the Township Clerk and countersigned by the Treasurer or other chief financial officer. After preparing checks for the payment of claims, the Treasurer shall record them in proper books of account and thereafter the Clerk's office shall mail or otherwise distribute the checks to the claimants.

§ 12-7 Payrolls.

The payroll clerk shall prepare the necessary payrolls for all employees, which payrolls shall be duly certified by the person authorized to certify that the services have been rendered and the amount specified is in fact due and owing to the employee or employees. The payroll shall be presented to the Township Committee for approval, and after approval, shall be paid in due course.