[Derived from Arts. III, IV, V and VI of Ch. III of the Charter and Ordinances, 1974]
A. 
Payroll. A claim for salary or wages of a person in the employ of a City agency shall be set forth in a written payroll, on the forms approved by the Comptroller, prepared and certified as correct by the head of the City agency and, in the case of the members of the Council and its subordinates, prepared and certified by the City Clerk. The payroll shall contain the names of all persons authorized to be employed in the City agency and the respective positions occupied by the respective employees. The payroll shall show the time for which it is drawn, the number of days each employee was actually employed, the amounts of pension and other lawful deductions, if any, and the salary or wages to which each employee is entitled. The original payroll shall be filed with the Municipal Civil Service Commission, and copies thereof shall be made and filed in accordance with the requirements of the Comptroller. The Commission shall, within five business days after receiving the payroll, certify it as required by law and deliver it to the Comptroller.
B. 
Time sheet. Each payroll shall be supported by a written time sheet prepared on forms approved by the Comptroller and certified as correct by a person having knowledge of the facts. The time sheet shall show the names of the persons employed, the respective positions occupied by them, the number of days each employee was actually employed, the number of days absent, together with the cause of such absence, and such other information as the Comptroller may require. The original time sheet shall be filed with the Comptroller.
C. 
Payroll change report. A payroll shall be accompanied by a written report showing changes, if any, which became effective since the last previous payroll, including removals, resignations, deaths, transfers, promotions, demotions and changes in compensation, together with the effective date or dates of the changes. The original report shall be filed with the Municipal Civil Service Commission, and copies thereof shall be made and filed in accordance with the requirements of the Comptroller. In the event that a new appointment has been made, a copy of the certificate of appointment required to be filed with the Council pursuant to the provisions of the Charter shall accompany the report.
D. 
The following symbols, with the meaning of each such symbol set opposite thereto, are established for use in payrolls for employees of the City:
Symbol
Meaning of Symbol
B
Absence on City business
C
Compensatory time off
D
Absence due to injury or disability
H
Holiday, Saturday or Sunday
I
Present (except hourly employees)
M
Absence on military leave
O
Absence without leave
P
Leave of absence without pay
R
Reduced force on Saturday
S
Sickness
V
Vacation
X
Suspended
E. 
Where a signature is required to record or verify documents related to payroll, the use of signature stamps is prohibited. This shall not be construed to apply to the use of electronic signatures or other electronic means of adopting the contents of the aforementioned documents.
[Added 6-21-2016]
A. 
A claim for work, labor, services, materials or other articles shall be in writing and on forms approved by the Comptroller and furnished by the City. The claim shall state the name and post office address of the claimant; the place where, the time when and the City agency for which the work, labor, services, materials or other articles were furnished; the quantity, description and cost thereof; by whom ordered; and, if furnished pursuant to a contract, the number and date of the contract; and such other information as the Comptroller may require. The claim shall be filed with the head of the City agency contracting for such work, labor, services, materials or other articles.
B. 
No claim shall be audited or paid unless there is attached thereto an affirmation of the claimant or of his duly authorized agent, stating, in substance, that the work, labor, services, materials or other articles included in the claim have been furnished and delivered to the City; that the claim is just, due and unpaid; and that there are no offsets against the same. If the claim arose out of a contract with the City, the affirmation shall contain a statement that the items set forth in the claim have been furnished in conformity with the terms of the contract. The Comptroller shall have the power to prescribe the form of the affirmation and may require such other matters to be set forth therein as he may deem advisable for the best interest of the City.
C. 
The requirements of this section shall not apply to the regular monthly invoices submitted by any public utility corporation under the jurisdiction of the Public Service Commission.
A. 
A claim for an authorized reward or part thereof shall be in writing and verified by the claimant and shall specify in detail facts necessary to establish a right thereto; and within two months from the accrual of the right to recover the reward, the original claim shall be filed with the City Clerk and a duplicate original thereof with the Corporation Counsel.
B. 
A reward heretofore or hereafter authorized shall be presumed to contain the foregoing provisions as a condition precedent to payment of the reward.
[Amended 1-25-2005, effective 2-4-2005]
A. 
A claim for damage to clothing, eyeglasses, working tools, personal automobiles, vehicles, and other personal property, except money, bonds and valuable papers, of an employee of a City agency arising out of and in the scope of his employment by reason of negligence or fault upon the part of the City, a fellow employee or a third party and, in addition, in the case of a policeman in the pursuit of criminals or suspects and, in the case of a fireman, when caused by the condition of premises or material or substances on premises or by the falling or burning of objects at a fire or by an explosion, may, in the exclusive discretion of the Council, be paid. However, no claim shall be paid if the damage is caused by negligence or fault on the part of the claimant. The tools and working equipment of an employee of a City agency left at his place of employment shall be considered under his custody and control.
B. 
No claim for damages provided for in this section shall be paid unless a written claim is filed with the Department of Law within 90 days from the time of the occurrence of the damage.
C. 
No claim for damages provided for in this section, that are criminal in nature, shall be paid unless the appropriate report is first filed with the Buffalo Police Department within two business days from the date of the occurrence of the damage. In addition, a departmental report must be completed by the employee and provided to the employee's supervisor no later than two business days from the date of the occurrence of the damage, and a copy of said report must be attached to the notice of claim filed with the Department of Law.
A. 
No claim shall be approved for payment by the Comptroller unless sufficient funds are available to meet the amount thereof in the appropriation or fund to which it should properly be charged and unless all provisions of law, Charter or ordinance applicable to the claim have been fulfilled.
B. 
If payment is to be made from the proceeds of bonds or other obligations of the City, the claim shall contain a certificate, signed by the head of the City agency for which the work, labor, services, materials or other articles were furnished, approving the claim in substantially the following form:
I hereby certify that the work, labor, services, materials or other article set forth in this voucher have been duly furnished in connection with (here specify the nature and location of the improvement or the specific agency for which the services where rendered or materials or other articles furnished) and are a proper charge against the proceeds of bonds or other obligations of the City issued for that purpose.
A claim, except as otherwise provided in this Article, after being duly audited, shall be paid by a warrant drawn on the Treasurer, signed by the Comptroller and approved by the Auditor. The signatures of the Comptroller and Auditor upon the warrant shall be deemed to be a certification by them that all requirements of law, Charter or ordinance in respect to the claim have been fulfilled and that the claim is just and correct, a legal obligation of the City and due and payable.
A. 
A warrant for the salary of an officer or an employee of a City agency as set forth on a biweekly payroll shall be delivered to the Treasurer.
B. 
The Treasurer shall deliver the warrant to the payee named therein, except as hereinafter provided, upon regular days, to be fixed for a City agency by regulation of the Comptroller, which regulation shall be posted in the office of the City agency, but, Sundays and holidays excepted, such days shall not be more than 10 days after the expiration of the period for which the salary or wages have been earned and are to be paid and in no event shall be prior to the last day of the payroll period.
C. 
The head of a City agency may file a written designation of one or more persons employed therein with the Treasurer to receive the salary warrants and distribute them to the employees of the City agency.
D. 
The Treasurer shall have the discretionary power to deliver the salary warrants to the person so designated; provided, however, that an officer or employee of a City agency may file with the Treasurer a written statement, signed and acknowledged by him, directing that his salary warrant shall be delivered to himself only or to such other person as he shall appoint for the purpose, in which event delivery shall be made only as directed in the statement.
E. 
The foregoing provisions relating to the delivery of salary warrants by the Treasurer shall not apply where the amount of salary or compensation set forth in the warrant and otherwise payable to an officer or employee is subject to deduction or retention in whole or in part pursuant to law, in which event the Treasurer shall pay to the payee only that part of the proceeds, if any, which is not subject to deduction or retention.
No claim for work, labor, services, materials or other articles furnished to a City agency shall be approved for payment by the Comptroller unless the claim contains the affirmation required by the provisions of § 16-6 of this Article and unless it is approved, in writing, by the head of the City agency ordering such work, labor, services, materials or other articles.
The Comptroller shall timely deposit or provide for the deposit with any paying agent designated by the Comptroller, reasonably in advance of payment requirements, sufficient moneys to pay the principal of and interest on obligations of the City. The Comptroller shall keep a record of the deposits and all transactions relating to the services performed by any and all paying agents. The Comptroller is hereby authorized to do all acts and execute all documents necessary to carry out the purposes hereinabove stated.
If, for any reason, the Auditor refuses to approve a claim for payment, the Comptroller shall forward the claim to the Council, together with a report of the Auditor's reason for not approving it for payment. The Council may, by a majority vote, audit the claim and order a warrant drawn in payment thereof, provided that the claim is a legal liability of the City.
Whenever it shall appear that the head or an employee of a City agency or another person has neglected or failed to report the receipt of or to pay over money or deliver property as required by the provisions of the Charter or the regulations of the Comptroller and Treasurer issued pursuant to the provisions of the Charter or ordinances or an order of the Council, it shall be the duty of the Comptroller to notify the head or the employee of the City agency or other person forthwith of such default and, in case the notice is disregarded, to notify the Council of that fact without delay.
A. 
The moneys collected or received by the Treasurer shall be credited to the general fund unless otherwise provided by law, Charter or ordinance or direction of the Council.
B. 
The moneys received by an officer or employee of a City agency for performing a marriage ceremony shall be paid to the Treasurer.
Whenever the proceeds of the sale of bonds of the City or other moneys belonging to the City shall be deposited in a bank outside the City of Buffalo or wherever an emergency exists requiring the transfer from one bank to another in the City of moneys of the City on deposit, it shall be lawful for the Treasurer, upon his check, to transfer the funds from a bank outside of the City or from one of the banks within the City to another bank duly designated as a depository of City money; provided, however, that in each case the check of the Treasurer shall be for deposit only and shall be countersigned by the Comptroller or other officer of the City charged with the duties of the Comptroller.