[Adopted 7-3-2008 by Charter Ord. No. III]
To provide the Village with a more efficient, effective and
responsible government under a government system of a part-time Village
President and Village Board, there is created the office of Village
Administrator.
The Village Administrator shall be appointed by and responsible to the Village Board upon such terms and conditions, and for such compensation, as prescribed by the Village Board. The Village Administrator may also be appointed as Clerk-Treasurer, with the responsibilities set forth in § 65, Article I. The Village Administrator shall serve for an indefinite term.
The Village Administrator shall serve as the chief administrative
officer of the Village and shall be responsible to the Village President
and Village Board for the daily administration of all business affairs
of the Village, with the powers and duties as follows (This section,
however, shall not preclude the Village Board from establishing other
employment terms and conditions not inconsistent with the provisions
of this article or the Code of the Village of Black Earth.):
A.
General duties:
(1)
Carry out directives of the Village President and Village Board which
require administrative implementation, reporting promptly to the Village
President and Village Board any difficulties encountered therein.
(2)
Be responsible for the administration of all day-to-day operations
of the Village government, including the monitoring of all Village
ordinances, resolutions, Village Board meeting minutes and state statutes.
(3)
Establish, when necessary, administrative procedures to increase
the effectiveness and efficiency of Village government according to
current practices in local government, not inconsistent with directives
of the Village President and Village Board.
(4)
Serve as an ex-officio nonvoting member of all Village commissions
and committees of the Village, except as specified by the Village
President, Village Board or Wisconsin state statutes;
(5)
Keep information concerning current federal, state, and county legislation
and administrative rules affecting the Village and submit appropriate
reports and recommendations thereon to the Village President and Village
Board.
(6)
Keep informed concerning the availability of federal, state and county
funds for local programs; assist department heads, the Village President
and Village Board in obtaining these funds under the direction of
the Village President and Village Board.
(7)
Represent the Village in matters involving legislative and intergovernmental
affairs as authorized and directed as to that representation by the
Village President and Village Board.
(8)
Act as public information officer for the Village with the responsibility
of assuring that the news media are kept informed about the operations
of the Village and that all open meeting rules and regulations are
followed.
(9)
Establish and maintain procedures to facilitate communications between
citizens and Village government to assure that complaints, grievances,
recommendations and other matters receive prompt attention by the
responsible official, and to assure that all such matters are expeditiously
resolved.
(10)
Promote the economic well-being and growth of the Village through
public and private sector cooperation.
B.
Responsibilities to the Village President and Village Board:
(1)
Attend all meetings of the Village Board, assisting the Village Board
as required in the performance of its duties.
(2)
In cooperation with the Village President, Village Board and the
Clerk-Treasurer, ensure that appropriate agendas are prepared to all
meetings of the Village Board, all Village Board committees, and all
other appropriate committees and commissions of the Village, together
with such supporting material as may be required; with nothing herein
being construed as to give the Administrator authority to limit or
in any way prevent matters from being considered by the Village Board,
or any of its committees and commission.
(3)
Assist in the preparation of ordinances and resolutions as requested
by the Village President and Village Board.
(4)
Keep the Village President and Village Board regularly informed about
the activities of the Administrator's office by oral and written
reports at regular and special meetings of the Village Board.
C.
Responsibilities for personnel:
(1)
Be responsible for the administrative direction and coordination
of all employees of the Village according to the established organization
procedures.
(2)
Recommend to the Village President and Village Board the promotion
and, when necessary for the good of the Village, the suspension or
termination of Village employees.
(3)
Serve as personnel officer for the Village with responsibilities
to see that complete and current personnel records, including specific
job descriptions, for all Village employees are kept; develop and
enforce high standards of performance by Village employees; assure
that Village employees have proper working conditions; work closely
with department heads to promptly resolve personnel problems or grievances.
(4)
Work closely with department heads to assure that employees receive
adequate opportunities for training to maintain and improve their
job-related knowledge and skills and act as the approving authority
for requests by employees to attend conferences, meetings, training
schools, etc, provided that funds have been budgeted for these activities.
D.
Responsibilities for budgeting and purchasing:
(1)
Be responsible for the preparation of the annual Village budget,
in accordance with guidelines as may be provided by the Village President
and Village Board and in coordination with department heads, and pursuant
to state statutes, for review and approval by the Village President
and the Village Board.
(2)
Administer the budget as adopted by the Village Board.
(3)
Report regularly to the Village President and Village Board on the
current fiscal position of the Village.
(4)
Supervise the accounting system of the Village and ensure that the
system employs methods in accordance with current professional accounting
practices.
E.
Such other duties as directed by the Village Board.
The Village Administrator shall have no supervisory authority
over any elected office of the Village.
