[HISTORY: Adopted by the Town Board of the Town of Colden 2-27-1978 by resolution.
Section 84-2D(1) and 84-3 amended at time of adoption of Code; see
Ch. 1, General Provisions, Art. I. Other amendments noted where applicable.]
[Amended 4-9-1992 by L.L. No. 1-1992]
The records access officer shall be the Town Clerk of the Town
of Colden, the Deputy Town Clerk or the designated agent, in the absence
of the Town Clerk.
The records access officer shall:
[Amended 12-29-1984 by L.L. No. 1-1984]
The town shall accept requests for public access to records
during regular business hours at the Colden Town Hall.
A.
The records access officer may require that a request be made, in
writing, or may make records available upon oral request.
[Amended 4-9-1992 by L.L. No. 1-1992]
B.
The records access officer shall respond to any request reasonably
describing the record or records sought within five business days
of receipt of the request.
[Amended 4-9-1992 by L.L. No. 1-1992]
C.
A request shall reasonably describe the record or records sought.
Whenever possible a person requesting records should supply information
regarding dates, file designations or other information that may help
to describe the records sought.
D.
If the records access officer does not provide or deny access to
the record sought within five business days of the receipt of a request,
the records access officer shall furnish a written acknowledgement
of receipt of the request and a statement of the approximate date
when the request will be granted or denied. If access to records is
neither granted nor denied within 10 business days after the date
of acknowledgement of receipt of a request, the request may be construed
as a denial of access that may be appealed.
[Amended 4-9-1992 by L.L. No. 1-1992]
A.
The records access officer shall maintain a reasonably detailed current
list by subject matter of all records in his possession, whether or
not records are available pursuant to Subdivision 2 of § 87
of the Public Officers Law.
[Amended 4-9-1992 by L.L. No. 1-1992]
B.
The subject matter list shall be sufficiently detailed to permit
identification of the category of the record sought.
C.
The subject matter list shall be updated not less than twice per
year. The most recent update shall appear on the first page of the
subject matter list.
A.
The members of the Town Board are hereby appointed to hear appeals
regarding denial of access to records.
[Amended 4-9-1992 by L.L. No. 1-1992]
B.
Denial of access shall be in writing stating the reason therefor
and advising the person denied access of his or her right to appeal
to the Town Board.
C.
If the records access officer fails to respond to a request within
five business days of receipt of a request, such failure shall be
deemed a denial of access by the town.
[Amended 4-9-1992 by L.L. No. 1-1992]
D.
Any person denied access to records may appeal within 30 days of
a denial.
F.
The records access officer shall transmit to the Committee on Public
Access to Records copies of all appeals upon receipt of an appeal.
Such copies shall be addressed to:
[Amended 4-9-1992 by L.L. No. 1-1992]
Committee on Public Access to Records
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Department of State
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162 Washington Avenue
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Albany, New York 12231
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