[HISTORY: Adopted by the Mayor and Council of the City of
Seat Pleasant as indicated in article histories. Amendments noted
where applicable.]
GENERAL REFERENCES
Checks — See Ch. 6.
[Adopted 12-14-1994 by Ord. No. 94-01; amended in its entirety 1-14-2013 by Ord. No.
O-13-08]
[Amended 5-14-2018 by Ord. No. O-18-18; 4-13-2020 by Ord. No. O-20-13]
Except as otherwise provided in the Charter of the City of Seat
Pleasant, all purchases of supplies, materials, equipment, construction
of improvements, services and City-related expenses where the Chief
Operating Officer knows or believes that the value of said supplies,
materials, equipment, construction of improvements, services, etc.,
is or will be more than $150,000 shall be purchased through a process
of competitive bidding as hereinafter established. When the Mayor
declares a state of emergency for the City of Seat Pleasant, the competitive
bidding process is not required for making purchases essential to
address the emergency in the City.
[Amended 5-14-2018 by Ord. No. O-18-18; 4-13-2020 by Ord. No. O-20-13]
A.
When competitive
bidding is required, the Chief Operating Officer shall cause an advertisement
for bids to be made by print or electronic media. Said advertisement
shall include a brief description of the supplies, materials, equipment,
construction of improvements, services or City-related expenses for
which bids are requested and shall include all applicable specifications
or give notice where such specifications may be examined and reviewed.
The Chief Operating Officer may, at his/her discretion, furnish copies
of said specifications at a cost to be determined by him/her.
B.
When under
a state of emergency for the City of Seat Pleasant, supplies, materials,
equipment, services or City-related expenses are not required to be
bid competitively. However, no purchase shall exceed the allocations
in any cost center that has been budgeted.
A.
Notwithstanding any contrary provisions of the Charter of the City, upon the approval of a majority of the whole Council, the City Administrator may purchase or contract for any supplies, materials, equipment, construction of improvements, services or City-related expenses without the necessity of competitive bidding when, in the opinion of the Council, the delay in obtaining said supplies, materials, equipment, construction of improvements, services or City-related expenses caused by the necessity of advertising for bids will be detrimental to the welfare and/or health of the community or its citizens. Any such determination of the Council contemplated by this Subsection A may be made by motion or resolution.
B.
Notwithstanding any contrary provisions of the Charter of the City, the City Administrator may purchase or provide for any supplies, materials, equipment, construction of improvements, services or City-related expenses without bidding when, in the judgment of the Council, such supplies, materials, equipment, construction of improvements, services or City-related expenses are only available from a single source. Any such determination of the Council contemplated by this Subsection B may be made by motion or resolution.
The Council shall have the right to reject any and/or all bids
received in response to any advertisement for bids when, in its opinion,
the bidder cannot supply the quality or quantity of goods, meet times
of delivery or completion or adequately service the items to be purchased,
whether because of inadequate equipment or distance of source of supply
or service, or when, in its opinion, said rejected bidder is not sufficiently
responsible by virtue of financial reasons or lack of ability or personnel
or the City has determined not to proceed with the purchase or services
that were initially subject to such bidding. The Council shall award
all such purchases to the lowest responsive unrejected bidder by motion
or resolution, and, as contemplated by the Charter of the City, the
Council, by resolution, may approve or authorize one or more appropriate
officials to approve the written contract with the successful bidder.
