[HISTORY: Adopted by the Borough Council of the Borough of
Canonsburg 11-1-1988 as Ch. 1, Part 4, of the 1988 Code. Amendments noted where applicable.]
The office of Borough Manager is hereby created by the Borough
of Canonsburg.
[Amended 6-18-1990 by Ord. No. 1148]
A.
The Manager shall be appointed for an indefinite term by a majority
of all the members of the Council. The Manager shall serve at the
pleasure of the Council, and he may be removed at any time by a majority
vote of all its members. In the event of the removal of the Manager
by the Council, at least 90 days before such removal becomes effective,
the Council shall furnish the Manager with a written statement setting
forth its intention to remove him and the reasons therefor.
B.
In the event that the Borough Manager desires to terminate his position
with the Borough of Canonsburg, he shall give at least 90 days' written
notice thereof to the Canonsburg Borough Council of his intention
to do so in order that Borough Council may have ample opportunity
to seek and screen out candidates for said position during said period
of time. During said period of time, the Manager shall assist, if
requested by the Borough Council, to interview potential persons for
said position and to acquaint the newly hired person with the duties,
functions and operations of the office of Borough Manager.
C.
In the event that the Borough Council and Manager do not need said
full ninety-day period of time to accomplish the foregoing, they may
mutually agree, in writing, to the utilization of a period of time
less than the aforesaid ninety-day period.
D.
The Borough
Council may enter into an employment agreement with the Borough Manager
pursuant to 8 Pa.C.S.A. § 1142(b).
[Added at time of adoption of Code (see Ch. 1, General Provisions,
Art. I)]
The Manager shall be chosen solely on the basis of his executive
and administrative abilities, with special reference to his actual
experience in or his knowledge of accepted practices in respect to
the duties of his office as herein outlined. The Manager need not
be a resident of the Borough or of the Commonwealth of Pennsylvania
at the time of his appointment, but as soon as possible thereafter
he shall become and during his tenure shall remain a resident of the
Borough.
Before entering upon his duties, the Manager shall give a bond
to the Borough with a bonding company as surety, to be approved by
the Council, in the sum of $25,000, conditioned for the faithful performance
of his duties. The premium shall be paid by the Borough.
[Amended 6-18-1990 by Ord. No. 1148]
A.
The salary of the Borough Manager shall be fixed from year to year
by salary ordinance, unless the salary has been fixed for a longer
term by a written agreement between the Manager and the Borough.
B.
Notwithstanding anything herein to the contrary, the Manager may,
in the alternative, serve at the pleasure of the Council and may be
removed at any time by a majority vote of all its members. The Manager
shall further serve pursuant to such terms and conditions as the Council
may impose upon the Manager and in accordance with any contract of
employment between the Borough and the Manager.
The Manager shall be the chief administrative officer of the
Borough, and he shall be responsible to the Council as a whole for
the proper and efficient administration of the affairs of the Borough.
His powers and duties shall relate to the general management of all
Borough business not expressly, by statute, imposed or conferred upon
other Borough officers. Subject to recall by ordinance of the Council,
the powers and duties of the Borough Manager shall include the following:
A.
He shall supervise and be responsible for the activities of all municipal
departments.
B.
Hiring and suspension or discharge of employees.
(1)
He shall
hire and, when necessary for the good of the service, shall suspend
or discharge all employees under his supervision, provided that persons
covered by the civil service provisions of the Borough Code[1] shall be hired, suspended or discharged in accordance
with such provisions; provided, further, that the Manager shall report,
at the next meeting thereafter of Council, any action taken by authority
of this subsection; and provided, further, that any suspended or discharged
employee shall have the right of appeal to the Council from any such
action by the Manager.
[1]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.
(2)
Notwithstanding
anything herein to the contrary, the hiring and firing of all department
heads shall be the prerogative of the Borough Council. The Manager
may be called upon for his advice.
[Added 10-14-2002 by Ord. No. 1240]
C.
He shall prepare and submit to the Council, before the close of the
fiscal year or on such alternate date as the Council shall determine,
a budget for the next fiscal year and an explanatory budget message.
In preparing the budget, the Manager or an officer designated by him
shall obtain from the head of each department, agency, board or officer
estimates of revenues and expenditures and other supporting data as
he requests. The Manager shall review such estimates and may revise
them before submitting the budget to the Council.
D.
He shall be responsible for the administration of the budget after
its adoption by the Council.
E.
He shall be the Secretary of the Borough of Canonsburg-Houston Joint
Sewer Authority and the Canonsburg Parking Authority and Planning
Commission. He shall attend the meetings of the Sewer, Planning and
Parking bodies so as to coordinate those activities with the Borough
Council, with the assistance of the Zoning Officer/Building Inspector.
[Amended 10-14-2002 by Ord. No. 1240]
F.
He shall attend all meetings of the Council and its committees with
the right to take part in the discussion, and he shall receive notice
of all special meetings of the Council or its committees.
G.
He shall prepare the agenda for each meeting of the Council and supply
facts pertinent thereto.
H.
He shall keep the Council informed as to the conduct of Borough affairs,
submit periodic reports on the condition of the Borough finances and
such other reports as the Council requests and make such recommendations
to the Council as he deems necessary.
I.
He shall submit to the Council, as soon as possible after the close
of the fiscal year, a complete report on the financial and administrative
activities of the Borough for the preceding year.
J.
He shall see that the provisions of all franchises, leases, permits
and privileges granted by the Borough are observed.
K.
He may employ, by and with the approval of the Council, experts and
consultants to perform work and advise in connection with any of the
functions of the Borough.
L.
He shall attend to the letting of contracts in due form of law, and
he shall supervise the performance and faithful execution of the same
except insofar as such duties are expressly imposed upon some other
Borough officer by statute.
M.
He shall see that all money owed the Borough is promptly paid and
that proper proceedings are taken for the security and collection
of all the Borough's claims.
N.
He shall be the Purchasing Officer of the Borough and he shall purchase,
in accordance with the provisions of the Borough Code,[2] all supplies and equipment for the various agencies, boards,
departments and other offices of the Borough. He shall keep an account
of all purchases and shall, from time to time or when directed by
the Council, make a full written report thereof. He shall also issue
rules and regulations, subject to the approval of the Council, governing
the requisition and purchasing of all municipal supplies and equipment.
[2]
Editor's Note: See 53 P.S. § 46101 et seq.
O.
All complaints regarding services or personnel of the Borough shall
be referred to the office of the Manager. He or an officer designated
by him shall investigate and dispose of such complaints, and the Manager
shall report thereon to the Council.
P.
Pursuant to authority granted to Borough Council under the provisions
of the Borough Code (8 Pa.C.S.A. § 1005 and 8 Pa.C.S.A.
§ 1143), provision is hereby made for the appointment of
a Treasurer, and said position or office shall be held by the Borough
Manager in addition to the powers and duties of the Manager. The Manager
shall perform the duties of the Treasurer as set forth in the Borough
Code (8 Pa.C.S.A. § 1106), including any amendments from
time to time appertaining thereto. Said duties under said Borough
Code are presently as follows: "The Borough Treasurer shall, before
entering upon the duties of his office, give bond, conditioned for
the faithful performance of his duties. He shall keep a just account
of all receipts and disbursements, and shall annually submit his account
to the Borough Auditors or Controller; he shall pay over all moneys
remaining in his hands and deliver all books, papers, accounts, and
other things belonging to the Borough, to his successor. All moneys
received by any officer, or other person, for the use of the Borough
shall be forthwith paid to the Borough Treasurer. He shall deposit
all moneys received by him in a bank or banking institution in the
name of the Borough. All expenditures shall be paid out of funds in
the treasury only when authorized by the Treasurer, upon an order
signed by the President of Council and the Borough Secretary and also
by the Borough Controller, if any. Such order shall not be executed
unless there is money in the treasury available therefor."
[Amended 10-14-2002 by Ord. No. 1240]
Service of the Borough, except as provided for in § 32-6B(2) above. The Manager agrees that within the general policy as set out by the Council, the various committee chairmen may make suggestions and/or recommendations to the Borough Manager in directing or coordinating the work duties of the department heads in the efficient administration of the offices of the Borough.
[Amended 10-14-2002 by Ord. No. 1240]
If the Manager becomes ill or needs to be absent from the Borough
for vacation or otherwise, the Council President shall designate an
interim member of the management staff to perform the duties of the
Manager during the Manager's absence or disability. The person so
designated shall not perform these duties for a period longer than
two weeks without approval of the whole Council.
