Village Board — See Ch. 168.
§ 18-1Board of Review.
§ 18-2Zoning Board of Appeals.
§ 18-3Plan Commission.
§ 18-4Meetings; public notice; minutes.
§ 18-5Residency requirement; attendance standards.
§ 18-6Rules of procedure; quorum.
Composition. The Board of Review of the Village of Woodville shall be composed of the Village President, Clerk-Treasurer and three Village Trustees. The three Trustees shall be appointed at the Board's annual organizational meeting. The Village Clerk-Treasurer shall serve as Clerk of the Board of Review. The Assessor shall attend all meetings of the Board of Review but shall not vote.
Compensation. The members of the Board of Review shall receive compensation as determined by resolution of the Village Board.
Duties. The duties and functions of the Board of Review shall be as prescribed in §§ 70.46 and 70.47, Wis. Stats.
Meetings. In accordance with § 70.47(3)(b), Wis. Stats., the Village Board does hereby exercise its right to designate hours for the annual Board of Review proceedings other than those set forth in § 70.47(3)(a), Wis. Stats., and shall designate the hours of the annual Board of Review. The Board may adjourn from day to day or from time to time, until such time as its business is completed, provided that adequate notice of each adjournment is so given.
Objections to valuations to be written. No person shall be permitted to appear and make objection before the Board of Review of the Village of Woodville to the amount of valuation of any property unless objection thereto shall first have been made in writing and filed with the Clerk of the Board of Review.
Establishment. A Zoning Board of Appeals shall be appointed and governed by the state zoning enabling law as contained in § 62.23, Wis. Stats., the Village Zoning Code and ordinances and this section. The laws of the state or Village and local ordinances shall prevail in that order. The Zoning Board of Appeals shall consist of five citizen members and two alternate members appointed by the Village President, subject to confirmation by the Village Board, for a three-year term of office. The members shall be removable by the Village Board for cause upon written charges and upon public hearing. The Village President shall designate one of the members Chairman.
Meeting and rules.
All meetings and hearings of the Zoning Board of Appeals shall be open to the public, except that the Board may go into closed session to deliberate after a hearing or an appeal. The final vote on an appeal shall be taken in open session by roll call vote, recorded and open for public inspection in the office of the Village Clerk-Treasurer. Public notice of all regular and special meetings shall be given to the public and news media as required by the Wisconsin Open Meeting Law.
Special meetings may be called by the Chairman or by the Village Clerk-Treasurer at the request of two members. Notice of a special meeting shall be provided to each member at least 48 hours prior to the time set for the meeting, or announcement of the meeting shall be made at any meeting at which all members are present.
Hearings may be held at any regular or special meeting at the time set by the Chairman.
A quorum for any meeting or hearing shall consist of four members, but a lesser number may meet and adjourn to a specified time.
The Board shall keep minutes of its proceedings, showing the vote of each member upon each question or, if absent or failing to vote, indicating such fact and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of the Village Clerk-Treasurer and shall be public record. The Board shall adopt its own rules of procedure not in conflict with this Code or with the applicable Wisconsin Statutes.
No Board member shall participate in the decision of or vote upon any case in which the member is financially interested, directly or indirectly, but the Chairman shall direct an alternate member to act instead. Disqualification of a member for interest shall not decrease the number of votes required for acting upon any matter, but such member may be counted in determining whether a quorum is present for the transaction of business.
Function. It shall be the function and duty of the Plan Commission to create and amend a comprehensive plan according to §§ 62.23 and 66.1001, Wis. Stats., for the physical development of the municipality, including any areas outside of its boundaries which in the Plan Commission's judgment bear relation to the development of the Village.
The Village Plan Commission shall consist of seven members appointed by the Village President. The membership shall consist of the Village President, Village Board Trustees, and at least three citizen members.
The citizen members shall be appointed by the Village President with approval of the Village Board upon the creation of the Commission to hold office for assigned periods of one, two and three years from the succeeding first day of May, and thereafter annually during April one member shall be appointed for a term of three years.
The presiding officer of the Plan Commission shall be appointed by the Village President upon creation of the Commission and during each April thereafter.
Record; quorum. The Plan Commission shall keep a written record of its proceedings, to include all actions taken, a copy of which shall be filed with the Village Clerk-Treasurer. Four members shall constitute a quorum, but all actions shall require the affirmative approval of a majority of all of the members of the Commission.
Compensation; oath. Compensation may be established by the Village Board for service on the Commission. Citizen members shall take the official oath required by § 19.01, Wis. Stats., which shall be filed with the Village Clerk-Treasurer.
Organization. As soon as all members of the first Commission shall have been appointed, the Village Clerk-Treasurer shall give each member a written notice of the appointment and thereon shall fix the time and place of the first meeting, which shall be not less than five nor more than 10 days thereafter. Such Commission shall elect a Vice Chairman and a Secretary and shall keep a written record of its proceedings, to include all actions taken, a copy of which shall be filed with the Village Clerk-Treasurer.
Employees; budget. The Plan Commission shall have the power to employ experts and such staff as may be necessary, and to pay for their services and such other expenses as may be necessary and proper, within the limits of the budget established by the Village Board or placed at its disposal through gift and subject to any ordinance or resolution enacted by the Village Board. As far as possible, the Commission shall utilize the services of existing Village officials and employees.
Rules of procedure; report. The Plan Commission is hereby authorized to adopt rules governing its own proceedings. The Commission shall make a monthly report in writing to the Village Board of its transactions and expenditures, if any, for the preceding month, with such general recommendations as to matters covered by its prescribed duties and authority as seem proper.
Special meetings. Individuals requesting a special meeting of the Plan Commission shall be required to pay a fee as set by the Village Board.
Regular meetings; public notice. Every board, committee and commission created by the Village Board shall:
Schedule a date, time and place for its meetings;
Post, or when necessary publish, notice or notify the official Village newspaper in advance of each such regular meeting of the date, time, and place thereof, in compliance with state law; and/or
Post an agenda of the matters to be taken up at such meeting.
Form of notice. Such notice shall set forth the time, date, place and subject matter of the meeting, including that intended for consideration at any contemplated closed session which may be authorized by law.
Notice to members. Every member of any board, commission or committee of the Village of Woodville shall be notified by the Village Clerk-Treasurer that a meeting is to be held and the time and place of such meeting and the subject to be considered. No member shall be intentionally excluded from any meeting by a failure to give proper notice or a reasonable attempt to give proper notice to such member.
Minutes to be kept. Every board, commission and committee shall keep a record of the minutes of its proceedings and shall file a copy with the Village Clerk-Treasurer within a reasonable time frame. The Village Clerk-Treasurer shall furnish a copy of all minutes filed to each member of the Village Board. All such minutes shall be public records.
Residency. Except for the Visions Committee, no person not an adult resident of the Village of Woodville shall be appointed in a voting capacity to any Village board, committee or commission. Any board or commission member who moves from the Village shall be removed from such board or commission but may be appointed to serve in an ex officio capacity.
Attendance standard. Members of boards, committees and commissions are required to attend a minimum of 2/3 of the meetings in each six-month period of their respective bodies, unless excused by the membership of their body. Failure to comply with this subsection may result in the imposition of a forfeiture and/or the removal and replacement of the official found to be in noncompliance.
A simple majority of the members of a committee or commission shall constitute a quorum.