[HISTORY: Adopted by the Mayor and Council of the Borough
of Red Bank by Ord. No. 31-62 (Sec.
2-65 of the 1987 Revised General Ordinances); amended in its entirety 12-18-2013 by Ord. No. 2013-27. Subsequent amendments noted where applicable.]
An person claiming payment from the Borough shall present a
detailed bill of items or demand to the Borough Clerk specifying particularly
how the bill or demand is made up, duly certified by the party claiming
payment that it is correct.
For the purposes of this article, the following terms shall
have the meaning indicated:
The Borough of Red Bank as a municipal entity, and any elected
official, officer, employee, agent, department, board or commission
of the Borough of Red Bank;
"Red Bank campaign contribution" and "Red Bank political
committee contribution," as defined herein.
A committee established pursuant to Subsection a. of Section
9 of P.L. 1973, c. 83 (N.J.S.A. 19:44A-9) for the purpose of receiving
contributions and making expenditures.
Any contribution, whether in the form of money, free service
or pledge, including, without limitation, any in-kind contributions,
or purchases of tickets, advertisements or the like, directly or indirectly,
to any campaign committee or election fund of any candidate for, or
holder of the office of, Mayor or Council of the Borough, or to any
municipal or party committee or political club or organization within
the Borough; the term "directly or indirectly" as used herein shall
further mean and include any campaign contributions made through intermediaries
or third parties for the purpose of concealing the source of the contribution(s).
A committee established pursuant to Subsection a. of Section
9 of P.L. 1973, c. 83 (N.J.S.A. 19:44A-9) by at least two candidates
for the same elective public offices in the Borough, but not more
candidates than the total number of the same elective public offices
to be filled in that election, for the purpose of receiving contributions
and making expenditures. For the purpose of this article, the offices
of Mayor and member of the Borough Council shall be deemed to be the
same elective public offices in the Borough.
Any contribution, as defined herein, to any campaign committee
or election fund of any candidate for, or holder of the office of,
Mayor or Council of the Borough.
Any municipal committee, or partisan political club, or organization
within the Borough.
Any contribution, as defined herein, to any Red Bank political
committee, as defined herein.
A.
The procedure for presentation of claims against the Borough of Red
Bank shall be prepared by the Chief Financial Officer and Purchasing
Agent to comply with the regulations promulgated by the New Jersey
Department of Community Affairs, Division of Local Government Services.
B.
Each claim presented to the Borough Clerk for payment shall be certified
by a member of the Borough Council or other officer or employee of
the Borough designated by the Borough Council by resolution as a certifying
officer or employee who shall have knowledge of the fact that the
goods have been received by or the services rendered to the Borough.
The signature of the one so certifying shall appear on every claim,
and it shall be the duty of the Borough Clerk to determine whether
such signature appears thereon.
Claims shall then be presented to the Chairman of the Committee
responsible for the placing of the order and to the Chairman of the
Finance Committee, who, if satisfied the claims are proper, shall
approve the same. In the event the Chairman of the Finance Committee
is unavailable for the presentation of the claim prior to the next
Borough meeting, the claim shall be presented to any other member
of the Finance Committee. After the claims have thus been presented,
the same shall either be approved or disapproved with reasons for
disapproval and returned to the Borough Clerk, who shall then present
these claims to the Borough Council for formal approval or disapproval
at a regular meeting or at a regular adjourned meeting.
The Mayor may approve claims prior to the time they are presented
to the Borough Council for approval. Where the Mayor does not approve
claims prior to the time they are presented to the Borough Council
for approval, it shall be his duty to incorporate in the official
minutes, by signing the approving resolution or by approving the schedule
of claims approved by the Borough Council, that he has examined the
same and has officially approved the same for payment. Where the President
of Council is acting in the place and stead of the Mayor pursuant
to law, then and in that event the President of Council may approve
claims as Acting Mayor in the place and stead of the Mayor.
Claims shall be considered by the Borough Council, which shall
approve the same, except that the Borough Council may reject any claim
presented to it stating the reason for such rejection. Any disapproved
claim shall be referred back to the Borough Clerk with such instructions
as the Borough Council may give at the time of disapproval.
It shall be the duty of the Borough Clerk to record all claims
in the official minutes indicating that the Borough Council has by
formal action approved the same with appropriate record as to any
claims disapproved or rejected.
It shall be the duty of the Borough Clerk or such other officer
designated by resolution of the Borough Council, to indicate on the
claims that they have been approved for payment, with the date of
approval thereof noted on the claim.
After the Clerk has certified that the claims have been approved,
he shall turn the same over to the Treasurer or other Chief Financial
Officer, who shall forthwith prepare the necessary checks for the
payment thereof, which checks shall be signed by the Mayor and the
Borough Clerk and thereafter countersigned by the Treasurer or other
Chief Financial Officer. After preparing checks for the payment of
claims, he shall record them in proper books of account and thereafter
mail or otherwise distribute the checks to the claimants.
In the case of payrolls, the appropriate department heads or
such officer or employee as may be designated by resolution of the
Borough Council, shall prepare the necessary payrolls for all employees,
which payrolls shall be duly certified by the person authorized to
certify that the services have been rendered, and the amount specified
is in fact due and owing to the employee or employees. The payroll
shall then be approved by the department head responsible therefor
and presented to the Borough Council for approval, and, after approval,
shall be paid in due course.
Whenever claims are presented for reimbursement for actual and
necessary traveling expenses, incurred by local officials where authorized
to travel by the Borough, such claims shall be itemized and supported
by receipts where available and presented as are other claims in order
to obtain reimbursement for such expenses.
The Borough hereby adopts and incorporates by reference the
comprehensive political campaign reform legislation adopted by the
state known as "Campaign Contributions and Expenditures Reporting
Act" (the "Act") codified at N.J.S.A. 19:44A-l et seq. Specifically,
and consistent with the Act, the limitations on Red Bank campaign
contributions are as follows:
A.
No individual, other than an individual who is a candidate, no corporation
of any kind organized and incorporated under the laws of this state
or any other state or any country other than the United States, no
labor organization of any kind which exists or is constituted for
the purpose, in whole or in part, of collective bargaining, or of
dealing with employers concerning the grievances, terms or conditions
of employment, or of other mutual aid or protection in connection
with employment, or any group, shall:
(1)
Pay
or make any contribution of money or other thing of value to a candidate
who has established only a candidate committee, his campaign treasurer,
deputy campaign treasurer, candidate committee, which in the aggregate
exceeds $2,600 per election, which limitation shall also include any
contribution to a Red Bank political committee per election cycle;
(2)
Pay
or make any contribution of money or other thing of value to candidates
who have established only a joint candidates committee, their campaign
treasurer, deputy campaign treasurer, or joint candidates committee,
which in the aggregate exceeds $2,600 per election per candidate,
which limitation shall also include any contribution to a Red Bank
political committee per election cycle; or
(3)
Pay
or make any contribution of money or other thing of value to a candidate
who has established both a candidate committee and a joint candidates
committee, the campaign treasurers, deputy campaign treasurers, or
candidate committee or joint candidates committee, which in the aggregate
exceeds $2,600 per election, which limitation shall also include contributions
to a Red Bank political committee, per election cycle.
B.
No candidate
who has established only a candidate committee, his campaign treasurer,
deputy campaign treasurer or candidate committee shall knowingly accept
from an individual, other than an individual who is a candidate, a
corporation of any kind organized and incorporated under the laws
of this state or any other state or any country other than the United
States, a labor organization of any kind which exists or is constituted
for the purpose, in whole or in part, of collective bargaining, or
of dealing with employers concerning the grievances, terms or conditions
of employment, or of other mutual aid or protection in connection
with employment, or any group any contribution of money or other thing
of value which in the aggregate exceeds $2,600 per election, and no
candidates who have established only a joint candidates committee,
or their campaign treasurer, deputy campaign treasurer, or joint candidates
committee, shall knowingly accept from any such source any contribution
of money or other thing of value which in the aggregate exceeds $2,600
per election per candidate, and no candidate who has established both
a candidate committee and a joint candidates committee, the campaign
treasurers, deputy campaign treasurers, or candidate committee or
joint candidates committee shall knowingly accept from any such source
any contribution of money or other thing of value which in the aggregate
exceeds $2,600 per election.
