[HISTORY: Adopted by the Mayor and Council of the Borough of Edgewater 9-3-1975 by Ord. No. 574-75 (Ch. 25 of the 1975 Code). Amendments noted where applicable.]
Bylaws of Mayor and Council — See Ch. A551.
All bills or demands against the Borough shall be fully itemized and written on the legal form provided by the Borough. The claimant shall be sworn to the correctness of his demand and shall present the same to the Borough Clerk not later than the Friday preceding the next regular meeting of the Council. In order to determine the validity of claims, prevent duplication of the same and to establish their propriety, delivery slips for all materials, supplies and equipment shall be presented to the Borough Clerk. All bills shall be examined and passed by the Borough Clerk before they are presented to the Committee Chairman for approval.
The resolution for payment of bill shall direct that warrants be drawn and charged to the proper accounts.
All bills authorized to be paid shall be presented to the Mayor for his approval within five days from the date of adoption of resolution authorizing payment.
The method of disbursing moneys for payment of all claims approved by the Mayor and Council shall be by check drawn on the treasury of the Borough with signatures of the Mayor, Treasurer and Borough Clerk affixed.
The method of payment of salaries, wages or other compensation for services of employees of the Borough shall be by check drawn on the treasury with the signatures of the Mayor, Treasurer and Borough Clerk affixed.
The Borough shall not pay out any of its moneys:
Unless the person claiming or receiving the same shall first present a detailed bill of items or demand, specifying particularly how the bill or demand is made up, with the certification of the party claiming payment that it is correct. The governing body may, by resolution, require an affidavit in lieu of the said certification, and the Clerk or disbursing officer of the Borough may take such affidavit without cost; and
Unless it carries a written or electronic certification of some officer or duly designated employee of the Borough having knowledge of the facts that the goods have been received by, or the services rendered to, the Borough.
Notwithstanding the provisions of Subsection A of this section, upon adoption by the Local Finance Board of rules adopted pursuant to the Administrative Procedure Act, P.L. 1968, c. 410 (N.J.S.A. 52:14B-1 et seq.) that provide for procedures to be followed by local units and under those circumstances deemed appropriate by the Board, the Borough shall be permitted to pay out its moneys without requiring a certification of the party claiming payment as otherwise required by Subsection A of this section. Such circumstances may include, but shall not be limited to:
When payment to vendors is required in advance of the delivery of certain materials or services that cannot be obtained from any other source at comparable prices;
When ordering, billing and payment transactions for goods or services are made through a computerized electronic transaction; or
When claim or demand is less than a threshold set by the Board and the certification is not readily obtainable by the contracting unit; but such exceptions shall not include reimbursement of employee expenses or payment for personal services.