Borough of Edgewater, NJ Chapter 318 Public Records

[HISTORY: Adopted by the Mayor and Council of the Borough of Edgewater 4-15-2013 by Ord. No. 1490-2013. Amendments noted where applicable.]

GENERAL REFERENCES

Police Department fees — See Ch. 81.

§ 318-1 Fees payable for copies of public records.

All persons seeking to inspect, examine or copy a public record of the Borough shall make application in writing to the Borough Clerk, during regular business hours. The request shall be hand-delivered, mailed, transmitted electronically, or otherwise conveyed to the Borough Clerk. All requests for public records shall be as specific as possible, including the type of record and date created, if known. Copies of records may be obtained for the fee prescribed by law or regulation. If a fee is not prescribed by law or regulation, the fee shall be the actual cost of duplicating the record; provided, however, that where the actual cost for duplication of a record exceeds the rates below, the actual cost shall be imposed.

A. Standard-sized paper documents.

	Size	Fee (per page)
	Letter size or smaller	$0.05
	Legal size or larger	$0.07

B. Large-sized paper documents and maps. Fees shall be for actual costs incurred; a deposit of $5 per page shall be required.

(1) Zoning Map.

(2) Street Map.

(3) Drug-Free School Zone Map.

(4) Soils Survey Map.

(5) Site plan.

(6) Subdivision plat.

(7) Tax maps.

(8) Engineering plans.

C. Preprinted documents.

(1) Codebook: cost set by General Code.

(2) Zoning/land use pamphlet: actual cost to copy.

(3) Master Plan: actual cost to copy.

D. The furnishing of any information on a CD-ROM, including any Mayor and Council, board or commission meeting recorded in the Borough of Edgewater's Council Chambers on the recording system, shall be at the cost of $2 per CD, including case.

E. Police reports.

(1) Police accident reports: same as Subsection A above, if requested and picked up in person.

(2) Police accident reports, when copies are requested other than in person: $5 for the first three pages and $1 per page for each additional page, as established by N.J.S.A. 39:4-131.

F. A special service charge shall be imposed, in addition to the actual cost of duplicating the record, where the nature, format, manner of collation or volume of printed matter is such that it cannot be reproduced by ordinary document-copying equipment in ordinary business size or where such record involves an extraordinary expenditure of time and effort to accommodate the request. The estimated and actual charges shall be calculated based upon the hourly pay as set forth or determined by the salary ordinance for the employee performing the work times the number of hours. The requestor shall have the opportunity to review and object to the special service charge prior to it being incurred.

G. Applicable postage shall be added for any and all records requested by mail. The cost of standard-sized envelopes shall be $0.25.

H. A deposit shall be paid prior to filling any anonymous or out-of-state request where it is estimated that the information requested will cost in excess of $5 to reproduce. The amount of the deposit shall equal the total estimated cost of filling the request.

§ 318-2 Fees payable for Municipal Court discovery.

The fees payable by the requestor to the Borough of Edgewater for discovery in the Municipal Court shall be as set forth in § 318-1 of this chapter. Notwithstanding the foregoing, to the extent said fees conflict with the fee schedule promulgated by the Administrative Director of the Courts, the latter shall control.

§ 318-3 Disposition of fees.

All sums collected under this chapter shall be considered the funds of the Borough of Edgewater and shall be paid by the respective officers to the Treasurer of the Borough of Edgewater.