[HISTORY: Adopted by the Board of Trustees of the Village
of Sag Harbor 8-12-2008 by L.L. No. 3-2008[1] (Ch. 35, Art. II of the 1968 Compilation). Amendments
noted where applicable.]
[1]
Editor's Note: This local law also repealed former Art.
II, Defense of Village Officers, adopted 5-29-1980 by L.L. No. 6-1980.
The purpose of this chapter is to provide legal and financial
protection for those individuals serving the Village of Sag Harbor
from losses which may be brought against them in their individual
capacity for actions taken while in the performance of their official
duties and responsibilities. In enacting this chapter, the Board of
Trustees finds that the State of New York has enacted similar provisions
for the legal and financial security of its officers and employees
and further finds that such security is also required for local personnel.
By enactment of this chapter, the Board of Trustees does not intend
to limit or otherwise abrogate any existing right or responsibility
of the Village or its employees with regard to indemnification or
legal defense. It is solely the intent of this chapter to provide
similar coverage for local employees as is presently provided for
state employees so as to continue to attract qualified individuals
to local government service.
As used in this chapter, the following terms shall have the
meanings indicated:
Any person holding a position by election, appointment, including
the appointed Village Attorney, Village Planning and Zoning Attorney,
and Village Planner and/or Environmental Consultant, or by employment
in the service of the Village of Sag Harbor, whether or not compensated,
or a volunteer expressly authorized to participate in a municipally
sponsored volunteer program, but shall not include an independent
contractor. The term "employee" shall include a former employee, his
estate or judicially appointed personal representative.
A.
Upon compliance by the employee with the provisions of § 20-5 of this chapter, the Village shall provide for the defense of the employee in any civil action or proceeding in any state or federal court arising out of any alleged act or omission which occurred or is alleged in the complaint to have occurred while the employee was acting within the scope of his public employment or duties or which is brought to enforce a provision of § 1981 or 1983 of Title 42 of the United States Code. This duty to provide for a defense shall not arise where such civil action or proceeding is brought by or on behalf of the Village of Sag Harbor.
B.
Subject to the conditions set forth in Subsection A above, the employee shall be entitled to be represented by the Village Attorney (or an attorney selected by him or the Board of Trustees); provided, however, that the employee shall be entitled to representation by private counsel of his choice in any civil judicial proceeding whenever the Village Attorney determines, based upon his investigating and review of the facts and circumstances of the case, that representation by the Village Attorney would be inappropriate or whenever a court of competent jurisdiction, upon appropriate motion or by a special proceeding, determines that a conflict of interest exists and that the employee is entitled to be represented by private counsel of his choice. The Village Attorney shall notify the employee, in writing, of such determination that the employee is entitled to be represented by private counsel of his choice. The Village Attorney may require, as a condition to payment of the fees and expenses of such representation, that appropriate groups of such employees be represented by the same counsel. If the employee or group of employees is entitled to representation by private counsel under the provisions of this section, the Village Attorney shall so certify to the Board of Trustees. Reasonable attorney's fees and litigation expenses shall be paid by the Village to such private counsel from time to time during the pendency of the civil action or proceeding, subject to certification that the employee is entitled to representation under the terms and conditions of this section by the head of the department, commission, division, office or agency in which such employee is employed and upon the audit and warrant of the Village Treasurer. Any dispute with respect to representation of multiple employees by a single counsel or the amount of litigation expenses or the reasonableness of attorney's fees shall be resolved by the court upon motion or by way of a special proceeding.
C.
Where the employee delivers process and a request for a defense to the Village Attorney as required by § 20-5 of this chapter, the Attorney shall take the necessary steps, including the retention of private counsel under the terms and conditions provided in Subsection B above, on behalf of the employee to avoid entry of a default judgment pending resolution of any question pertaining to the obligation to provide for a defense.
A.
Indemnification by Village.
(1)
The Village shall indemnify and save harmless its employees in the
amount of any judgment obtained against such employees in any state
or federal court or in the amount of any settlement of a claim, provided
that the act or omission from which such judgment or settlement arose
occurred while the employee was acting within the scope of his public
employment duties; the duty to indemnify and save harmless prescribed
by this subsection shall not arise where the injury or damage resulted
from intentional wrongdoing or recklessness on the part of the employee.
(2)
The Village shall indemnify and save harmless its employees in the
amount of any judgment obtained against such employees in any state
or federal court whenever such action, proceeding or judgment is for
punitive damages or exemplary damages arising out of a negligent act
or other tort of such employee committed within the scope of said
employee's duties.
(3)
It is the intention of the Board of Trustees, pursuant to the provisions
of § 10, Subdivision 1(ii)e(3) and § 22, Subdivision
2 of the Municipal Home Rule Law, to supersede the provisions of § 18,
Subdivision 4(e) of the Public Officers Law that are in conflict or
inconsistent with this section.
B.
An employee represented by private counsel shall cause to be submitted
to the Board of Trustees any proposed settlement which may be subject
to indemnification by the Village, and, if not inconsistent with the
provisions of this section, the Mayor shall certify such settlement
and submit such settlement and certification to the Village Attorney.
The Attorney shall review such proposed settlement as to form and
amount and shall give his approval if, in his judgment, the settlement
is in the best interest of the Village. Nothing in this subsection
shall be construed to authorize the Village to indemnify or save harmless
an employee with respect to a settlement not so reviewed and approved
by the Village Attorney.
C.
Upon entry of a final judgment against the employee or upon the settlement
of the claim, the employee shall cause to be served a copy of such
judgment or settlement, personally or by certified or registered mail
within 30 days of the date of entry or settlement, upon the Mayor;
and, if not inconsistent with the provisions of this section, such
judgment or settlement shall be certified for payment by such Mayor.
If the Attorney concurs in such certification, the judgment or settlement
shall be paid upon the audit and warrant of the Village Treasurer.
The duty to defend or indemnify and save harmless provided by
this chapter shall be conditioned upon delivery to the Village Attorney,
at his office, by the employee, of the original or a copy of any summons,
complaint, process, notice, demand or pleading within five days after
he is served with such document and upon the full cooperation of the
employee in the defense of such action or proceeding and in defense
of any action or proceeding against the Village based upon the same
act or omission and in the prosecution of any appeal. Such delivery
shall be deemed a request by the employee that the Village provide
for his defense pursuant to this chapter.
The benefits of this chapter shall inure only to employees as
defined herein and shall not enlarge or diminish the rights of any
other party, nor shall any provision of this chapter be construed
to affect, alter or repeal any provision of the Workers' Compensation
Law.
The provisions of this chapter shall not be construed to impair,
alter, limit or modify the rights and obligations of any insurer under
any policy of insurance.
The provisions of this chapter shall apply to all actions and
proceedings pending upon the effective date thereof or thereafter
instituted.
Except as otherwise specifically provided in this chapter, the
provisions of this chapter shall not be construed in any way to impair,
alter, limit, modify, abrogate or restrict any immunity available
to or conferred upon any unit, entity, officer or employee of the
Village or any right to defense and/or indemnification provided for
any governmental officer or employee by, in accordance with, or by
reason of any other provision of state or federal statutory or common
law.
