[HISTORY: Adopted by the City Council of the City of Somers
Point 10-8-2009 by Ord. No. 21-2009. Amendments noted where applicable.]
The City Council of the City of Somers Point (hereafter "City")
hereby establishes the committee which shall hereafter be known as
the "Somers Point Green Advisory Committee" (hereafter "Green Advisory
Committee").
The existence of the Green Advisory Committee shall be perpetual,
subject only to City Council's right and power to rescind or
amend its existence and terms of existence.
The Green Advisory Committee will advise the City Council and
the City administration on ways to improve municipal operations with
green initiatives which are economically and environmentally sound
through research and evaluation.
The Green Advisory Committee shall have such additional primary
and lesser functions, purposes and goals as the Green Advisory Committee
may from time to time submit to City Council, subject to City Council's
selection and approval, and/or as may from time to time be determined
by City Council by way of amendment to this chapter or by resolution.
In regard to its mission and such primary and lesser functions,
purposes and goals as it may be authorized, the Green Advisory Committee
shall:
A.
Collaborate with City employees, service providers and other government
agencies as members of the community to share resource information
and ideas consistent with the mission of the green team.
B.
Encourage participation of all employees to solicit ideas on green
initiatives.
C.
Research and analyze green initiatives which make practical environmental
and financial sense.
D.
Develop strategies for sustainable green initiatives in municipal
operations.
E.
Seek community-based sustainable solutions to strengthen our community.
The Green Advisory Committee shall consist of seven members
appointed by City Council, and all members shall have a term of office
of one calendar year or such lesser period of time as may be caused
by the date of appointment, with all terms expiring at 11:59 p.m.
on December 31 of each calendar year. The City Administrator and a
representative of City Council shall be exofficio members.
The members of the Green Advisory Committee shall be residents,
taxpayers, or employees of the City, or an employee of the Somers
Point Board of Education, so long as approved by City Council.
All members of the Green Advisory Committee shall have full
voting privileges.
The appointment of members of the Green Advisory Committee shall
be made by City Council by resolution as soon as practicable after
the establishment of the Green Advisory Committee by this chapter,
in this calendar year of its establishment, and in succeeding years
at the annual City Council reorganization meeting, or any subsequent
regular meeting of City Council in January of each calendar year.
No appointment of any member of the Green Advisory Committee
in any calendar year may be rescinded or terminated by City Council
except for good cause.
Any vacancy created by any resignation of any member of the
Green Advisory Committee during any calendar year may be filled by
appointment by City Council by resolution for the remainder of that
member's term of office.
The members of the Green Advisory Committee shall meet within
30 days of their appointment.
At the first meeting in each calendar year the Green Advisory
Committee shall:
A.
Elect a Chairperson, Vice Chairperson and a Secretary;
B.
Establish a schedule of meeting dates for the remainder of the calendar
year;
C.
Establish a list of primary and lesser goals and a mission statement
for the calendar year;
D.
Establish a schedule of performance due dates for reports of any
investigation or study to be undertaken by the Green Advisory Committee
during the calendar year.
All meetings shall have accurate and sufficient written minutes
which shall be promptly prepared, approved and forwarded to City Council.
A member shall be elected by the Green Advisory Committee each calendar
year to perform the duties of minute-taking and preparation and such
other clerical tasks as may be necessary or desired, and that member
shall be the Secretary.
The product and minutes of the first meeting of the Green Advisory
Committee in each calendar year shall promptly be forwarded to City
Council, and all products and minutes of every meeting thereafter
shall be promptly prepared and approved by the Green Advisory Committee
and then forwarded to City Council.
The Green Advisory Committee may organize its activities, investigations,
studies and reports by subcommittee, but no subcommittee action or
recommendation shall have status as an action or report by the Green
Advisory Committee unless adopted by a majority vote of the Green
Advisory Committee at a meeting on reasonable advance notice to the
membership of the Green Advisory Committee.
Any and all investigations, studies, calls for action, reports or recommendations for action adopted by a majority vote of the Green Advisory Committee shall be promptly forwarded to City Council, and they shall not be published or disseminated in any way whatsoever until that is accomplished and until and unless reviewed, accepted and approved by City Council by resolution. Any Green Advisory Committee member violating this section, or § 31-18 or 31-19, may have his/her appointment rescinded and terminated for cause by City Council.
No implementation of any call for action or any report and recommendation
by the Green Advisory Committee to City Council shall take place or
have any status as action by the City or a report of the City or a
policy of the City, unless and until accepted and approved by the
Green Advisory Committee by resolution, and City Council in its discretion
may decline to act, accept or approve, or may act upon, accept or
approve, any portion or the whole, as it desires and determines.
The Green Advisory Committee, being an advisory committee of
City Council and being subordinate to City Council and subject to
the oversight of City Council, shall conduct its activities and meetings
in accord with all applicable state law, which shall include, but
may not be limited to, the Open Public Meetings Act[1] and the Open Public Records Act.[2]
The Green Advisory Committee's meetings and deliberations
shall proceed in accord with the latest version of Robert's Rules
of Order.
