[HISTORY: 1988 Code §§ A218-1 - A218-2 adopted
as amended through December 31, 2013. Amendments noted where applicable.]
Public records of the Township shall be open for inspection
by members of the public as provided by N.J.S.A. 47:1A-1 et seq. Such
inspection shall be made during regular business hours and without
interference with the conduct of the affairs of the office or other
place where such records are kept or maintained.
[Ord. No. 53-2014]
A.
The following fees shall be charged for copies of public documents:
(1)
Duplicate tax bills: $5 each; each subsequent request for a duplicate
copy of the same tax bill in the same fiscal year: $25.
(2)
Duplicate (photocopy) water and sewer bills: $0.75 each.
(3)
Engineering maps:
(a)
Twenty-four-inch by thirty-six-inch prints (Tax Maps, topographic
maps, aerial maps, planimetric maps, Zoning Maps, filed maps, drainage
maps, as-built maps, etc.): $2 per sheet.
(b)
Eighteen-inch by twenty-four-inch prints (site plan, as-built
maps, filed maps, etc.): $2 per sheet.
(c)
Eleven-inch by seventeen-inch Microfilm (site plans, as-builts,
etc.): $2 per sheet.
(d)
Thirty-six-inch by seventy-two-inch (Drug-Free Zone Maps, etc.):
$5 per sheet.
(e)
Forty-two-inch by sixty-four-inch (Zoning Maps (large), etc.):
$5 per sheet.
(f)
Aerial photograph map: $250 per eight-and-one-half-inch by fourteen-inch
map.
(g)
Two-hundred-foot Radii Zone Map: $15 per eight-and-one-half-inch
by fourteen-inch map.
(h)
GIS map: $25 per eight-and-one-half-inch by eleven-inch map.
(i)
Digital data mapping layers: $100 per half-mile radius of location
(per layer) or $1,000 for entire Township (per layer).
(6)
The following costs shall be charged for copies and other requested
material under the Open Public Records Act from the municipality in
accordance with N.J.S.A. 47:1A-5.b:
(a)
Basic per page copy fees, actual cost not to exceed:
[1]
8 1/2 x 11: $0.05 per page;
[2]
8 1/2 x 14: $0.07 per page;
[3]
Should the actual costs to produce paper copies exceed the $0.05
and $0.07 rates, the municipality may charge the actual cost of duplication;
[4]
The Township will provide electronic records free of charge
(i.e. records sent via e-mail and fax); and
[5]
The Township will charge the actual cost to provide records
in another medium (i.e. computer disc, CD-ROM, DVD).
(b)
If the Township demonstrates that its actual costs for duplication
of a government record exceed the foregoing rates, the Township shall
charge the actual cost of duplicating the record. The actual cost
of duplicating the record, upon which all copy fees are based, shall
be the cost of materials and supplies used to make a copy of the record.
Access to electronic records and non-printed materials shall be provided
free of charge, but the public agency may charge for the actual costs
of any needed supplies such as computer discs.
(c)
Special service charges; Extraordinary expenditure of time and
effort.
[1]
Special Service Charge. Whenever the nature, format, manner
of collation, or volume cannot be reproduced by ordinary document
copying equipment in ordinary business size or involves an extraordinary
expenditure of time and effort to accommodate the request, the public
agency may charge in addition to the actual cost of duplicating the
record, a special service charge that shall be reasonable and shall
be based upon the actual direct cost of providing the copy or copies;
provided, however, that in the case of a municipality, rates for the
duplication of particular records when the actual cost of copying
exceeds the foregoing rates shall be established in advance by ordinance.
The requestor shall have the opportunity to review and object to the
charge prior to it being incurred.
[2]
Actual direct cost means the hourly rate of the lowest level
employee capable of fulfilling the request and does not include fringe
benefits.
[4]
A deposit of 50% will be required when the anticipated cost
of document reproduction exceeds $25. The balance due will be payable
upon delivery of the documents. Anonymous request for documents, when
permitted, require a deposit of 100% of estimated fees.
(8)
Duplicate tax sale certificate: $100.
(9)
Computer data or audio downloaded to a compact disc (CD): $0.80 each.
(10)
Duplication of video recordings to digital video discs (DVD):
$1.20 each.
B.
If a request is to be mailed, the cost of postage will be added to
the cost of reproducing the requested public records.
