[Amended 11-27-2023 by Ord. No. 23-22[1]]
There is hereby created the office of Village Clerk, which office shall be filled by appointment of the Mayor with the concurrence of the Village Board. The term of office for each Clerk appointed by the Mayor shall be at the discretion of the Mayor, but shall in no event continue beyond the end date of the appointing Mayor's current term, except that an appointed Clerk shall continue to serve until such time as his or her successor is appointed and qualified.
[1]
Editor's Note: This ordinance provided that it shall be effective May 1, 2025, being the date next following the current four-year term of office for the sitting, elected Clerk.
[Amended 11-27-2023 by Ord. No. 23-22[1]]
Any vacancy in the office of Village Clerk shall be filled in the same manner as an appointment under § 1-2-56. A resigning Clerk shall continue in office until his or her successor has been so appointed and has qualified.
[1]
Editor's Note: This ordinance provided that it shall be effective May 1, 2025, being the date next following the current four-year term of office for the sitting, elected Clerk.
(A) 
Ordinances. The Village Clerk shall cause all ordinances passed by the Village Board and approved by the Mayor, imposing any fine, penalty, imprisonment or forfeiture, or making any appropriation to be published or printed in book or pamphlet form, published by authority of the corporate authorities, or be published at least once within 30 days after passage, in one or more newspapers published in the Village. (See 65 ILCS 5/1-2-5.)
(B) 
Minutes; records. The Village Clerk shall attend all meetings of the Village Board and shall keep in a suitable book to be styled "The Journal of the Village Board," a full and faithful record of its proceedings. The Village Clerk shall record and properly index in a book kept for that purpose, all ordinances passed by the Village Board, and at the foot of the record of each ordinance so recorded, he shall make a memorandum of the date of the passage, when published, and a memorandum of the publication of such ordinance. (See 65 ILCS 5/3.1-35-90.)
(C) 
Bonds. He shall also record in proper books for the purpose, all official bonds and note upon each bond so recorded when the same was entered of record and the book and pages where recorded. (See 65 ILCS 5/3.1-35-110.)
(D) 
Issue notices. He shall issue and cause to be served upon all Trustees, notices of all special meetings of the Village Board; also notices to the members of the different committees of that body and all persons whose attendance may be required before any such committee, when so directed by the Chairman thereof. (See 65 ILCS 5/1-2-4, 5/1-2-5 and 5/3.1-35-90)
The Clerk shall deliver to the several committees of the Village Board and to the officers of this Village, all petitions, communications, reports and resolutions, orders, claims and other papers referred to those committees or officers by the Board on demand therefor. He shall also, without delay, deliver to the Mayor, all ordinances or resolutions, orders and claims in his charge which may require to be approved or otherwise acted upon by the Mayor. (See 65 ILCS 5/3.1-35-90.)
[Amended 9-27-2010 by Ord. No. 10-5]
The Clerk or Deputy Clerk shall prepare all commissions, licenses, permits and other official documents required to be issued by him under this Code and shall attest the same with the Corporate Seal, and he shall, in like manner, attest all deeds for the sale of real estate owned and conveyed by this Village.
[Amended 9-27-2010 by Ord. No. 10-5]
The Clerk or Deputy Clerk shall report to the Village Board at its regular meeting each month, and oftener if the Board so requires, the data contained in his license register with respect to licenses issued during the previous month.
[Amended 9-27-2010 by Ord. No. 10-5]
In all cases where the Village requires a license to be obtained for the purpose of engaging in or carrying on any business or occupation, and the licensee is required to obtain plates, tags or stickers from the Clerk, it shall be the duty of the Clerk or Deputy Clerk to deliver such plates, tags or stickers to the person paying the license fee.
[Amended 9-27-2010 by Ord. No. 10-5]
The Clerk or Deputy Clerk shall have the power to administer oaths or affirmations for all lawful purposes. (See 65 ILCS 5/3.1-15-20.)
[Amended 9-27-2010 by Ord. No. 10-5]
The Clerk or Deputy Clerk shall keep in his office, in a book or books kept expressly for that purpose, a correct list of all the outstanding bonds of the Village, showing the number and amount of each, for and to whom the bonds are issued, or purchased, or paid or canceled. The book or books shall show that fact (and in his annual report, the Clerk or Deputy Clerk shall describe particularly the bonds sold during the year and the terms of sale with each and every item of expense thereof). (See 65 ILCS 5/3.1-35-110.)
[1]
Editor's Note: Former Section 1-2-65, Reports, was repealed 9-27-2010 by Ord. No. 10-5.
[Amended 9-27-2010 by Ord. No. 10-5]
The Village Clerk or Deputy Clerk shall carefully preserve in his office, all books, records, papers, maps and effects of every detail and description belonging to the Village or pertaining to his office, and not in actual use and possession of other Village officers; and upon the expiration of his official term, he shall deliver all such books, records, papers and effects to his successor in office. (See 65 ILCS 3.1-10-35.)
[Amended 9-27-2010 by Ord. No. 10-5]
The Clerk or Deputy Clerk shall prepare daily an itemized list of all moneys received and shall deliver a copy of the same to the Village Treasurer and shall also pay over to the Treasurer all moneys received by him and take a receipt therefor.
Within five days after an appointment is made, the Clerk shall notify all persons appointed to office of their appointment. The office becomes vacant unless the person appointed qualifies within 10 days after such notice.
In addition to the foregoing duties, the Clerk shall perform all such other duties pertaining to his office as are or may be imposed upon him by law or resolution or ordinance of the Village Board. (See 65 ILCS 5/3.1-10-40.)
[Amended 9-23-2019 by Ord. No. 19-10]
(A) 
The Village Clerk, when authorized by the Village Board, may appoint the Deputy Clerk who shall have the power and duty to execute all documents required by any law to be executed by the Clerk and affix the seal of the Village thereto whenever required. In signing any documents, the Deputy Clerk shall sign the name of the Village Clerk following with the word "By" and the Deputy Clerk's name and the words "Deputy Clerk." The Deputy Clerk shall also be a liason for all special events of the Village.
(B) 
The powers and duties herein described shall be executed by such Deputy Clerk only in the absence of the Village Clerk from the Village Clerk's office in the Village Hall, and only when either written direction has been given by the Village Clerk to such Deputy Clerk to exercise such power or the Village Board has determined by resolution that the Village Clerk is temporarily or permanently incapacitated to perform such functions. (See 65 ILCS 5/3.1-30-10 and 5/3.1-10-45 and 5/3.1-35-95.)