[Adopted 6-10-1997 by L.L. No. 7-1997]
The City Planning Board hereby adopts the following rules, regulations
and procedures relative to the conduct of its duties, as authorized
by § 27, Subdivision 13, of the General City Law.
The Chairperson (unless appointed) shall take office immediately
following his/her selection by the Board and shall hold office for
his/her respective term. The Planning Director (or designee) shall
be appointed ex-officio Secretary to the Board.
The Chairperson shall preside at all meetings, appoint committees
and perform such other duties as may be required by law or ordinance,
or as may be ordered by the Board. The Vice Chairperson (if appointed
or selected by the Board) shall act in the capacity of the Chairperson
in his/her absence. The Secretary shall maintain the minutes of each
meeting and shall have such minutes published according to the requirements
of applicable laws.
Meetings of the Yonkers City Planning Board shall be held once
a month on a set date agreed upon by all Board members. When the regular
meeting falls on a legal holiday, or when for reasons of securing
the greatest public participation the stated meeting date is impractical,
the Board shall hold a meeting on a day as close thereto as may be
agreed upon by the Board. The Chairperson shall cause to be published
annually a schedule of meetings for the calendar year. The schedule
shall contain the last date for submission for matters before the
Board. Notice of meetings shall be made by mail to the members of
the Planning Board and shall be sent to a newspaper of general circulation
at least 72 hours prior to the meeting.
Special meetings may be called by the Chairperson whenever he/she
deems advisable and shall be called by him/her at the request of the
Mayor or when so called for by a majority of the membership of the
Board. At special meetings only such business may be transacted as
is stated in the notice of such meetings. Notice of special meetings
shall be made by mail to the members of the Planning Board; however,
when mailing of notices is not possible, the meeting may be called
via telephone and/or fax transmission to the Board members. Public
notice shall be made by posting of notice of the meeting and/or by
notice to a newspaper of general circulation.
A.
Quorums. The attendance of four members at a meeting shall constitute
a quorum. Whenever a quorum is not present, the Chairperson, Vice
Chairperson or Chairperson pro-tempore may adjourn the meeting to
another day or hold the meeting for the purpose of considering such
matters as are on the agenda. No action taken at such meeting shall
be official unless and until ratified and confirmed at a subsequent
meeting at which a quorum is present.
B.
Attendance. In the event that a member is absent for two or more
consecutive meetings or three or more meetings in a calendar year,
the Chairperson shall notify the Mayor and may request the removal
of that member from the Board.
A.
Conduct of meeting. The Chairperson shall conduct the meeting using,
whenever possible, Robert's Rules of Order, and such parliamentary
procedure may be modified as may be reasonably required for the expeditious
conduct of the meeting.
Motions shall be restated by the Chairperson. The names of the
persons making and seconding a motion shall be recorded. Voting shall
be by voice, and the individual votes shall not be recorded unless
requested by a member of the Board.
Amendments to the rules and regulations adopted for the governance
and procedures of the Board shall be made in the form of a resolution
to place such amendments on the next agenda of the Board. No changes
shall take effect until placed upon such agenda, reviewed by the city
staff and adopted pursuant to these regulations and any requirements
of applicable local and state law.
A.
All submissions to the Yonkers Planning Board shall be in a form
specified by the adopted submission guidelines and it shall be the
duty of the staff of the Planning Board to review all such submissions
and to determine, prior to placement on the Board's agenda, that
submissions meet the guidelines as to format and completeness.
B.
The "Planning Board Application and Submission Requirements" is attached.[1]
[1]
Editor's Note: The “Planning Board Application and Submission Requirements” is included at the end of this chapter.
A.
The Planning Board may suspend these rules and procedures by a majority
of the members present whenever found necessary for the conduct of
a meeting, and may adopt temporary rules of procedure for such meeting.
B.
The Planning Board shall be governed by the applicable sections of
the General City Law, the Charter of the City of Yonkers, ordinances
and laws of the City, County of Westchester and State of New York
pertaining generally to the conduct of public officers and Planning
Boards.
