[HISTORY: Adopted by the Village Board of the Village of Kronenwetter 4-12-2004 as Ch. 2, Arts. I and VI, of the 2004 Code. Amendments noted where applicable.]
Which officials elected. The elective officials of the Village shall be a Village President, six Trustees, and Municipal Judge.
Eligibility. No person shall be elected by the people to a Village office who is not at the time of election 18 years of age, a citizen of the United States and of the state, and an elector of the Village.
Appointive officials need not be residents of the Village, and shall hold their office for the term of two years and until reappointed or their successors is lawfully appointed and qualified. The regular term of all appointed officials shall commence on the first day of May following their appointment unless otherwise specifically provided. The following officials shall be appointed for terms beginning on May 1 of even-numbered years:
Village Clerk. The Village Clerk shall be appointed by the Village Board. Duties and responsibilities are as defined in state statutes and Village Charter Ordinance 01-002 and other requirements established by the Village Board and subject to this Code.
Village Treasurer. The Village Treasurer shall be appointed by the Village Board. Duties and responsibilities are as defined in state statutes and Village Charter Ordinance 01-002 and other requirements established by the Village Board and subject to this Code.
Other officials. Any other officials appointed by the Board shall be subject to the terms, duties, compensation, if any, and other requirements established by the Village Board and subject to this Code.
Taking and filing oath of office shall be in accordance with Wis. Stats. § 61.21.
Bond. The Village shall provide a bond in the amount deemed necessary to cover Village liability.
The regular term of office of the elective officials shall commence on the third Tuesday in April succeeding their election.
Elective officials. The provisions of the state statutes will be applicable for the filling of vacancies to elective offices.
Appointive officials. Vacancies in appointive offices shall be filled by appointment for the residue of the unexpired term by the Village Board and in the manner prescribed in this chapter for making regular full-term appointments.
When occurring. A vacancy shall occur in case of the dismissal or death of any official or in case of the removal of any officer from the Village, or when any officer elected or appointed in, for, or from any part of the Village shall remove his or her residence without the limits of such Village, or when any official shall refuse or neglect for 20 days after notice of election or appointment to qualify and enter upon the discharge of his or her duties.
The compensation paid all elective and appointive officials and employees of the Village shall be determined at such times and in such manner as prescribed by law.
All elected officials of the Village shall be paid their salaries from the date each official takes and files the oath required under Wis. Stats. § 19.01 and files the bond, if any, required to be filed for his or her position until the date his or her successor files the oath required under Wis. Stats. § 19.01 and files the bond, if any, required to be filed for his or her position.
The Village shall prorate each official's annual salary on a daily basis for any month when that official serves in office less than a full month.
Wherever and whenever any Village officer or employee is required to turn over any receipts or earnings to the Village Treasurer monthly, such funds received by such officer or employee during the month shall be turned over on or before the 10th day of the succeeding calendar month.
On at least a monthly basis, the Village Administrator, the Village Police Chief, Village Treasurer and the Village Public Works Director shall appear in person before the Board and shall, at that time, present a brief report on:
On at least a quarterly basis, the Chief of the Village Fire Department shall appear in person before the Board and shall, at that time, present a brief report on:
At the request of the Village Board, the Building Inspector, water utility operator, Assessor and contracted professionals shall appear in person before the Board and shall, at that time, present a brief report on information requested by the Board.
The appointment and duties of the Village Clerk shall be as provided in Charter Ordinance No. 01-002, printed in Chapter A550 of this Code.
The appointment and duties of the Village Treasurer shall be as provided in Charter Ordinance No. 01-002, printed in Chapter A550 of this Code.
[Amended 9-23-2002; 7-30-2007; 12-8-2008]
Establishment and purpose. In order to provide the Village with a more efficient, effective and responsible government under a system of a part-time Village President and part-time Village Board at a time when Village government is becoming increasingly complex, there is hereby created the Office of Village Administrator for the Village (referred to in this chapter as "Administrator").
Appointment, term of office and removal. The Village Administrator shall be appointed by vote of a minimum of five members of the Village Board on the basis of merit with due regard to training, experience, administrative ability and general fitness for the office. The Administrator shall hold office for an indefinite term subject to removal at any time by vote of a minimum of five members of the Village Board. This section, however, shall not preclude the Village Board from establishing other employment terms and conditions not inconsistent with the provisions of this chapter, this Code, or the state statutes.
Functions and duties. The Village Administrator, subject to the limitations defined in resolutions and ordinances of the Village, state statutes and administrative rules, as well as a position description adopted by the Village Board, shall be the chief administrative and operations officer of the Village, responsible only to the Village Board for the proper and efficient administration of the business and affairs of the Village with powers and duties as follows:
[Amended 7-24-2018 by Ord. No. 18-12]
Provides administrative direction and coordination of all overall operations of the Village under the general direction of the Village Board, creating, and enforcing administrative policies and procedures to ensure standardized and efficient operations, including public safety departments, except in the statutory authority of the Police and Fire Commission.
Executes all directives of the Village Board and uses appropriate judgment to report to the Board, fully, promptly and at least monthly on the status of issues that arise in carrying out those directives.
Provides information, administrative advice and general support to the Village Board and all commissions and committees, either personally or through a staff designee.
Works with the Village Board and its President, commission and committee Chairpersons, Attorney, and Clerk to ensure that all open meetings laws are adhered to strictly and consistently for all board, commission, and committee meetings, ensuring that each board, commission, and committee meeting has a clear, complete, and legally appropriate agenda with supporting materials with nothing in this statement being construed as to give the Administrator authority to limit or in any way prevent matters from being considered by the Village Board or any of its committees and commissions.
With the Village Board, establishes vision and mission statements and annual objectives coming from the vision and mission statements for the Village and periodically reports to the Village Board on progress toward those objectives.
Recommends to the Village Board the appointment, promotion, discipline, suspension, and termination of department heads if in the best interests of the Village.
Appoints, promotes, disciplines, suspends, and terminates (if in the best interests of the Village) nondepartment head employees on the recommendation of and/or in consultation with the supervising department head except where preempted by the statutory authority of the Police and Fire Commission.
Utilizes an ongoing performance management process with all department heads and conducts and documents a formal evaluation of each department head's performance on an annual basis; also ensures that department heads do likewise for all their supervised employees.
Creates and maintains a wage scale for each Village position with documented justification and presents the same to the Village Board for comment amendment and adoption.
Ensures that working conditions are safe, appropriate, and ergonomically correct for all employees and oversees the Village of Kronenwetter Worker Safety Program and directs all risk management functions for the Village, including analysis and recommendation of all insurance coverage.
Conducts searches for potential grant opportunities and assists appropriate department heads throughout the application process, presents information to the Village Board for approval of grant applications, makes application for grants after approved by the Village Board, and ensures funds are available for necessary matches to grants.
Provides oversight and direction to all department heads during the annual budget preparation process and administers and monitors the budget while also ensuring that all basic financial plans approved by the Village Board are carried out on an ongoing basis; reports to the Board regarding all significant and/or unforeseen budgetary variances.
In conjunction with the Board, its commissions and committees, department heads, and any hired financial consultant, analyzes and reports to the Board, either personally or through a staff designee, on a monthly basis, the current and projected fiscal status and ensures that the Village adheres to current generally accepted governmental accounting standards and practices.
Functions as the chief purchasing agent for the Village within the financial authorizations and guidelines set forth by the Village Board and within the parameters of the approved Village budget.
Working with department heads, commissions, and committees, develops all plans, policies, procedures, and recommendations for Board approval for the purchase, maintenance, and replacement of all capital equipment.
Represents the Village, either personally or through a staff designee, in all intergovernmental relationships and represents the Village in various local, state, and federal organizations as assigned by the Village Board.
Functions as the Public Information Officer for all external communications in the community and represents the best interests of the Village at all times and develops internal administrative procedures to facilitate communications with the Village residents and to ensure that Village government responds to and resolves resident complaints expeditiously.
All officials and employees of the Village shall cooperate with and assist each other so that the Village government shall function effectively and efficiently.