Village of Kronenwetter, WI
Marathon County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Village Board of the Village of Kronenwetter 4-12-2004 as Ch. 2, Arts. I and VI, of the 2004 Code. Amendments noted where applicable.]
GENERAL REFERENCES
Boards, Commissions and Committees — See Ch. 14.
Elections — See Ch. 41.
Personnel policies — See Ch. 127.
Village Board — See Ch. 180.
Charter Ordinances — See Ch. A550.

§ 115-1 Elective officials.

A. 
Which officials elected. The elective officials of the Village shall be a Village President, six Trustees, and Municipal Judge.
B. 
Eligibility. No person shall be elected by the people to a Village office who is not at the time of election 18 years of age, a citizen of the United States and of the state, and an elector of the Village.

§ 115-2 Appointive officials.

Appointive officials need not be residents of the Village, and shall hold their office for the term of two years and until reappointed or their successors is lawfully appointed and qualified. The regular term of all appointed officials shall commence on the first day of May following their appointment unless otherwise specifically provided. The following officials shall be appointed for terms beginning on May 1 of even-numbered years:
A. 
Village Clerk. The Village Clerk shall be appointed by the Village Board. Duties and responsibilities are as defined in state statutes and Village Charter Ordinance 01-002[1] and other requirements established by the Village Board and subject to this Code.
[1]
Editor's Note: See Ch. A550, Charter Ordinances.
B. 
Village Treasurer. The Village Treasurer shall be appointed by the Village Board. Duties and responsibilities are as defined in state statutes and Village Charter Ordinance 01-002[2] and other requirements established by the Village Board and subject to this Code.
[2]
Editor's Note: See Ch. A550, Charter Ordinances.
C. 
Other officials. Any other officials appointed by the Board shall be subject to the terms, duties, compensation, if any, and other requirements established by the Village Board and subject to this Code.

§ 115-3 Qualifying duties.

A. 
Taking and filing oath of office shall be in accordance with Wis. Stats. § 61.21.
B. 
Bond. The Village shall provide a bond in the amount deemed necessary to cover Village liability.
C. 
Certificate of appointment. When an appointive official has filed the oath and been provided a bond as required in Subsections A and B of this section, the Clerk shall issue to such official a certificate of appointment.

§ 115-4 Time of taking office.

The regular term of office of the elective officials shall commence on the third Tuesday in April succeeding their election.

§ 115-5 Vacancies.

A. 
Elective officials. The provisions of the state statutes will be applicable for the filling of vacancies to elective offices.
B. 
Appointive officials. Vacancies in appointive offices shall be filled by appointment for the residue of the unexpired term by the Village Board and in the manner prescribed in this chapter for making regular full-term appointments.
C. 
When occurring. A vacancy shall occur in case of the dismissal or death of any official or in case of the removal of any officer from the Village, or when any officer elected or appointed in, for, or from any part of the Village shall remove his or her residence without the limits of such Village, or when any official shall refuse or neglect for 20 days after notice of election or appointment to qualify and enter upon the discharge of his or her duties.

§ 115-6 Salaries of officials.

A. 
The compensation paid all elective and appointive officials and employees of the Village shall be determined at such times and in such manner as prescribed by law.
(1) 
The annual salary for the Village President is $7,800 and the annual salary for each Trustee is $4,200, as set from time to time by a three-fourths vote of the entire Village Board, payable monthly.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
B. 
All elected officials of the Village shall be paid their salaries from the date each official takes and files the oath required under Wis. Stats. § 19.01 and files the bond, if any, required to be filed for his or her position until the date his or her successor files the oath required under Wis. Stats. § 19.01 and files the bond, if any, required to be filed for his or her position.
C. 
The Village shall prorate each official's annual salary on a daily basis for any month when that official serves in office less than a full month.

§ 115-7 Receipts and earnings.

Wherever and whenever any Village officer or employee is required to turn over any receipts or earnings to the Village Treasurer monthly, such funds received by such officer or employee during the month shall be turned over on or before the 10th day of the succeeding calendar month.

§ 115-8 Reports to Board.

[Amended 1-24-2007]
A. 
On at least a monthly basis, the Village Administrator, the Village Police Chief, Village Treasurer and the Village Public Works Director shall appear in person before the Board and shall, at that time, present a brief report on:
(1) 
Significant developments that have taken place since the last report; and
(2) 
Plans for significant actions to be undertaken by that Department before the next report.
B. 
On at least a quarterly basis, the Chief of the Village Fire Department shall appear in person before the Board and shall, at that time, present a brief report on:
(1) 
Significant developments that have taken place since the last report; and
(2) 
Plans for significant actions to be undertaken by that Department before the next report.
C. 
At the request of the Village Board, the Building Inspector, water utility operator, Assessor and contracted professionals shall appear in person before the Board and shall, at that time, present a brief report on information requested by the Board.

§ 115-9 Appointment and duties of Village Clerk.

The appointment and duties of the Village Clerk shall be as provided in Charter Ordinance No. 01-002, printed in Chapter A550 of this Code.

§ 115-10 Appointment and duties of Village Treasurer.

The appointment and duties of the Village Treasurer shall be as provided in Charter Ordinance No. 01-002, printed in Chapter A550 of this Code.

§ 115-11 Administrator.

[Amended 9-23-2002; 7-30-2007; 12-8-2008]
A. 
Establishment and purpose. In order to provide the Village with a more efficient, effective and responsible government under a system of a part-time Village President and part-time Village Board at a time when Village government is becoming increasingly complex, there is hereby created the Office of Village Administrator for the Village (referred to in this chapter as "Administrator").
B. 
Appointment, term of office and removal. The Village Administrator shall be appointed by vote of a minimum of five members of the Village Board on the basis of merit with due regard to training, experience, administrative ability and general fitness for the office. The Administrator shall hold office for an indefinite term subject to removal at any time by vote of a minimum of five members of the Village Board. This section, however, shall not preclude the Village Board from establishing other employment terms and conditions not inconsistent with the provisions of this chapter, this Code, or the state statutes.
C. 
Functions and duties. The Village Administrator, subject to the limitations defined in resolutions and ordinances of the Village, state statutes and administrative rules, shall be the chief administrative and operations officer of the Village, responsible only to the Village Board for the proper and efficient administration of the business and affairs of the Village with powers and duties as follows:
(1) 
Administrative officer/department oversight:
(a) 
Manages overall operations of the Village under the general direction of the Village Board.
(b) 
Prepares or directs preparation of administrative policies and procedures and enforces all Village policies and procedures in order to ensure standardized and efficient operations.
(c) 
Provides administrative oversight, direction, and support to all departments, including public safety departments, except in the statutory authority of the Police and Fire Commission.
(d) 
Provides administrative direction and coordination of all employees of the Village according to established administrative procedures.
(e) 
Provides overall direction for Village information technology and communications systems.
(f) 
Develops and implements contingency plans to cover absence and/or vacancy at the department head level.
(g) 
Periodically reviews and recommends to the Village Board changes to the Village organization and administrative structure addressing both statutory and nonstatutory positions.
(h) 
Provides guidance to department heads to ensure their continued improvement and success relative to supervisory skills.
(2) 
Responsibilities to the Village Board, committees, and commissions:
(a) 
Executes all directives of the Village Board and uses appropriate judgment to report to the Board, fully, promptly and at least monthly on the status of issues that arise in carrying out those directives.
(b) 
Provides information, administrative advice and general support to Village Board and all commissions and committees, either personally or through a staff designee.
(c) 
Works with individuals on the Village Board, commissions, and committees to impartially reconcile divergent views and to foster cooperation in the best interests of the community.
(d) 
Works with the Village Board and its President, commission and committee Chairpersons, Attorney, and Clerk to ensure that all Open Meetings Laws are adhered to strictly and consistently for all board, commission, and committee meetings.
(e) 
With the Board, establishes annual objectives for the Village and periodically reports on progress toward those objectives.
(f) 
Attends all Village Board meetings and reports to the Board at all regular meetings regarding the activities of the Administrator's office.
(g) 
In coordination with the Village President, board, commission and committee Chairpersons, and the Clerk, ensures that each board, commission, and committee meeting has a clear, complete, and legally appropriate agenda with supporting materials with nothing in this statement being construed as to give the Administrator authority to limit or in any way prevent matters from being considered by the Village Board or any of its committees and commissions.
(h) 
Coordinates the preparation of ordinances and resolutions as requested by the Village Board or as needed.
(3) 
Human resources:
(a) 
Recommends to the Village Board the appointment, promotion, discipline, suspension, and termination of department heads if in the best interests of the Village.
(b) 
Appoints, promotes, disciplines, suspends, and terminates (if in the best interests of the Village) non-department head employees on the recommendation of and/or in consultation with the supervising department head.
(c) 
Directs development and periodically reviews and updates formal position descriptions for all Village staff; recommends position descriptions to Village Board.
(d) 
Utilizes an ongoing performance management process with all department heads and conducts and documents a formal evaluation of each department head's performance on an annual basis; also ensures that department heads do likewise for all their supervised employees.
(e) 
Recommends to the Village Board all nonrepresented employee wage scales as well as their individual salaries and wages with documented justification.
(f) 
Recommends, establishes, disseminates to employees, and enforces all personnel policies.
(g) 
Works with department heads to resolve employee problems and grievances in a manner consistent with the personnel policies and collective bargaining agreements.
(h) 
Ensures that working conditions are safe, appropriate, and ergonomically correct for all employees and oversees the Worker Safety Program.
(i) 
Establishes, with the Village Clerk, a standardized personnel records and documentation system and ensures that the Clerk maintains and safeguards all records per established Village ordinance and state statutes.
(j) 
Ensures that all commonly accepted accounting practices are applied to the payroll processing system.
(k) 
Functions as lead negotiator in the collective bargaining process following the wage and working conditions guidelines and strategy established by the Village Board.
(l) 
Represents the Village on the Employee Assistance Program Government Services Oversight Committee.
(m) 
Provides staff support to the Personnel Committee.
(4) 
Budget/finance and purchasing:
(a) 
Conducts searches for potential grant opportunities and assists appropriate department heads throughout the application process.
(b) 
Directs all risk management functions for the Village, including analysis and recommendation of all insurance coverage.
(c) 
Provides oversight and direction to all department heads during the annual budget preparation process.
(d) 
Administers and monitors the budget and ensures that all basic financial plans approved by the Village Board are carried out on an ongoing basis; reports to the Board regarding all significant and/or unforeseen budgetary variances.
(e) 
In conjunction with the Board, its commissions and committees, department heads, and Village Financial Planner, analyzes and reports to the Board, on a monthly basis, the current and projected fiscal status.
(f) 
Ensures that the Village adheres to current generally accepted governmental accounting standards and practices.
(g) 
Functions as the chief purchasing agent for the Village within the financial authorizations and guidelines set forth by the Village Board and within the parameters of the approved Village budget.
(h) 
Working with department heads, commissions, and committees, develops all plans, policies, procedures, and recommendations for Board approval for the purchase, maintenance, and replacement of all capital equipment.
(i) 
Provides staff support to the Finance Committee.
(5) 
Planning and development:
(a) 
Promotes, in all actions and activities, the Village's economic well-being and growth.
(b) 
Develops, recommends for Board approval, and implements the approved short-term and long-range planning process and the resultant plans.
(c) 
Develops, with Village Board, short- and long-term objectives for both the Village Board and the Village staff.
(d) 
Provides information, guidance, and support for the Board's development of the Village's vision and its strategic plan.
(6) 
Communications:
(a) 
Represents the Village in all intergovernmental relationships and represents the Village in various local, state, and federal organizations as assigned by the Village Board.
(b) 
Functions as the Public Information Officer for all external communications in the community and represents the best interests of the Village at all times.
(c) 
Develops internal administrative procedures to facilitate communications with the Village residents and to ensure that Village government responds to and resolves resident complaints expeditiously.

§ 115-12 Cooperation.

All officials and employees of the Village shall cooperate with and assist each other so that the Village government shall function effectively and efficiently.