The following rules, regulations, and procedures shall be applicable to all of the Village's boards, committees, and commissions created pursuant to this Chapter 3 (collectively referred to in this Article 1 as a "commission" or "commissions"), unless expressly and specifically provided otherwise in the specific regulations of this Code governing each individual Commission.
(A)
The Village President shall appoint, with the advice and consent
of the Board of Trustees, all members of all commissions, and, except
as provided to the contrary by this Code or state law, all chairpersons
of all commissions.
[Amended 8-17-2021 by Ord. No. 2021-3548]
(B)
Commission members shall be appointed from among the residents of
the Village of Lincolnwood. Members must be registered voters and
must have resided within the Village of Lincolnwood for at least one
year preceding appointment to a commission, except as may be requested
by the Village President and approved by a majority vote of the Board
of Trustees.
[Amended 6-4-2019 by Ord.
No. 2019-3398]
(C)
In the event that a vacancy in any office of a member or chairperson
of a commission occurs for any reason, the Village President shall
appoint, with the advice and consent of the Board of Trustees, a successor
to fill the unexpired term of office created by the vacancy.
[Amended 8-17-2021 by Ord. No. 2021-3548]
(D)
The term of each commission member shall be three years.
[Amended 6-4-2019 by Ord.
No. 2019-3398; 9-23-2021 by Ord. No. 2021-3559]
(E)
The term of a member of a commission shall not terminate or expire
until that member's successor has been duly appointed, confirmed,
and qualified.
(F)
Village
Board Liaison. The Village President may appoint, with the advice
and consent of the Board of Trustees, one Village Trustee to each
board or commission as a nonvoting Trustee Liaison. Trustee Liaisons
do not count toward a quorum of the board or commission. The role
of the Trustee Liaison is to communicate the Village Board's needs,
policies and interests to the members of the board or commission,
and to communicate back to the Village Board the recommendations made
and discussions held by the board or commission.
[Added 11-16-2021 by Ord. No. 2021-3574]
Commission members shall serve without compensation.
(A)
Meetings.
(1)
All commission meetings shall be held at regularly scheduled
times to be established by the respective commission at the beginning
of each calendar year, or at any time upon the call of the chairperson
or majority of the commission, in accordance with the provision of
the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.
(2)
All meetings of each commission shall be open to the public
in accordance with the Illinois Open Meetings Act. The commission
shall keep minutes of its proceedings and shall also keep records
of its examinations and other official actions. Every rule, regulation,
every amendment or repeal thereof, and every order, requirement, decision
or determination of the commission shall be filed in the office of
the Village Clerk and shall be a public record.
[Amended 10-16-2012 by Ord. No. 2012-3020]
(3)
No business shall be conducted without a quorum of the commission being present. The commission may make recommendations upon the vote of a majority of a quorum. For purposes of this Chapter 3, a majority of the voting members of each commission shall constitute a quorum.
(4)
Commission members are expected to attend, take an active role
and remain in attendance for the full duration of all meetings. The
Village President, without the advice and consent of the Board of
Trustees, may remove any member of the Environmental Commission who
misses two or more regularly scheduled meetings in any twelve-month
period, and may removed any member of any other Village board or commission
who misses three or more regularly scheduled meetings in any twelve-month
period.
[Amended 9-9-2021 by Ord. No. 2021-3557]
(B)
Rules of procedure. Each commission shall adopt its own rules of
procedure not in conflict with this article or any other ordinances
of the Village of Lincolnwood. The rules may provide for the appointment
of such other officers, other than the chairperson, as may be necessary,
in the discretion of the commission, for the efficient working of
the commission.
[Amended 8-17-2021 by Ord. No. 2021-3548]
(C)
Except
as modified by any bylaws or other rules approved by a board or commission,
Robert's Rules of Order, Revised, shall govern the proceedings of
all the meetings of each board or commission.
[Added 9-9-2021 by Ord. No. 2021-3557]
[Amended 10-16-2012 by Ord. No. 2012-3020]
Except as provided to the contrary in this chapter, within 60
days after a request is made by the Village President and/or the Board
of Trustees, each commission shall report to the Board of Trustees
summarizing the commission's activities for the previous two years.
[Added 7-18-2023 by Ord. No. 2023-3714]
(A)
Commission
members should conduct themselves in a manner that will preserve public
confidence in and respect for the Village and their commission, and
refrain from actions or words that compromise the integrity and reputation
of the Village.
(B)
Commission members making statements about Village business should
clarify that they are speaking for themselves and not on behalf of
the Board or Commission.
