There is hereby established the office of Village Treasurer, who shall be appointed by the Village President, with the advice and consent of the Board of Trustees. The Village Treasurer shall serve an indefinite term and shall immediately relinquish his or her office and its records to such person as may be named by the Village President as his or her successor.
[Amended 9-1-2020 by Ord. No. 2020-3481]
No person shall be eligible to hold the office of Village Treasurer who is in arrears in the payment of any tax or other indebtedness due to the Village.
The Village Treasurer, before entering upon the duties of his or her office, shall execute a bond in the amount of $50,000, conditioned upon the faithful performance of his or her duties, to be approved by the corporate authorities and filed with the Village Clerk. The premium of such bond shall be paid by the Village.
The Village Treasurer shall receive such compensation as may, from time to time, be determined by the Village President with the consent of the Board of Trustees.
(A) 
The Village Treasurer shall receive all money collected by other officers or employees, and shall pay out money only on vouchers or orders properly signed by the Village President and Village Clerk.
(B) 
The Village Treasurer shall preserve all warrants returned to him or her and shall keep books and accounts in the manner prescribed by the Board of Trustees.
(C) 
When required by the corporate authorities, the Village Treasurer shall make a written report of all money collected by him or her, the account whereon collected, and any other matter pertaining to his or her office.
(D) 
The Village Treasurer shall keep all special assessment warrant books, publish for delinquent special assessments and send notices of such delinquencies to the County Collector, all as prescribed by statute.
The Village Treasurer shall deposit the municipal funds in a Village depository as designated pursuant to Section 1-3-6 of this Code. The Village Treasurer shall keep the deposit of the municipal money separate and distinct from his or her own money, and shall not make private or personal use of any municipal money.
The Village Treasurer shall keep records showing all money received by him or her, showing the source from which it is received and the purpose for which it is paid, and shall keep records at all times showing the financial status of the Village.
The Village Treasurer shall keep such books and accounts and in such manner as required by statute or ordinance.
All monies received on any special assessment shall be held by the Village Treasurer in special funds, one for each assessment, to be applied only to the payment of the improvement, or bonds and vouchers issued therefor, together with interest thereon, for which the assessment was made. Such monies shall be used for no other purpose, unless to reimburse the Village for money expended for such improvement.
Payment on bonds or vouchers shall be made in accordance with applicable law, and the Village Treasurer shall keep books and accounts in such a manner that proper prorations in payments of principal and interest can be made and ascertained.
[Amended 3-16-2021 by Ord. No. 2021-3515]
(A) 
All warrants drawn by the Village must be signed by the Village President and countersigned by the Village Clerk, stating the particular fund or appropriation to which the same is chargeable, and the person to whom payable; and no money shall be otherwise paid except as may be provided by statute. Money shall not be transferred by the Village Treasurer from one fund to another after it has been collected or paid, except as may be ordered by the Board of Trustees in the manner and form prescribed by statute, or as provided in Section 4-2-10(B) of this Code.
(B) 
Notwithstanding Section 4-2-10(A) of this Code to the contrary, the Village Treasurer may issue warrants prior to approval by the Board of Trustees to the extent necessary to avoid Village liability for additional fines or fees, but only if the Treasurer: (1) provides not less than 24 hours' prior written notice to the Board of Trustees of the intent to issue such warrants; and (2) submits all warrants issued pursuant to this Section 4-2-10(B) to the Board of Trustees for ratification at the next regular or special meeting of the Board.
[Amended 11-16-2021 by Ord. No. 2021-3574]
Prior to November 1 of each year, the Village Treasurer shall prepare and file with the Village Clerk an account of all monies received and expenditures incurred during the preceding fiscal year, as prescribed by state law. The annual report shall specify, without limitation, the particular warrant, special assessment, or account on which the monies were collected, the balance of money uncollected on all warrants in the possession of the Village Treasurer, and the balance remaining uncollected at the time of the return on all warrants which the Village Treasurer returned to the Village Clerk during the preceding fiscal year. A copy of the annual account of the Village Treasurer shall also be filed with the Cook County Collector of Taxes who collects taxes levied by the Village, together with an affidavit of the Village Clerk certifying its publication as required by law and its correctness.
In addition to the duties herein provided, the Village Treasurer shall perform such other duties and functions as may be required of municipal treasurers or of municipal collectors by statute or ordinance.