There is hereby established the office of Village Treasurer,
who shall be appointed by the Village President, with the advice and
consent of the Board of Trustees. The Village Treasurer shall serve
an indefinite term and shall immediately relinquish his or her office
and its records to such person as may be named by the Village President
as his or her successor.
[Amended 9-1-2020 by Ord. No. 2020-3481]
No person shall be eligible to hold the office of Village Treasurer
who is in arrears in the payment of any tax or other indebtedness
due to the Village.
The Village Treasurer, before entering upon the duties of his
or her office, shall execute a bond in the amount of $50,000, conditioned
upon the faithful performance of his or her duties, to be approved
by the corporate authorities and filed with the Village Clerk. The
premium of such bond shall be paid by the Village.
The Village Treasurer shall receive such compensation as may,
from time to time, be determined by the Village President with the
consent of the Board of Trustees.
(A)
The Village Treasurer shall receive all money collected by other
officers or employees, and shall pay out money only on vouchers or
orders properly signed by the Village President and Village Clerk.
(B)
The Village Treasurer shall preserve all warrants returned to him
or her and shall keep books and accounts in the manner prescribed
by the Board of Trustees.
(C)
When required by the corporate authorities, the Village Treasurer
shall make a written report of all money collected by him or her,
the account whereon collected, and any other matter pertaining to
his or her office.
(D)
The Village Treasurer shall keep all special assessment warrant books,
publish for delinquent special assessments and send notices of such
delinquencies to the County Collector, all as prescribed by statute.
The Village Treasurer shall deposit the municipal funds in a
Village depository as designated pursuant to Section 1-3-6 of this
Code. The Village Treasurer shall keep the deposit of the municipal
money separate and distinct from his or her own money, and shall not
make private or personal use of any municipal money.
The Village Treasurer shall keep records showing all money received
by him or her, showing the source from which it is received and the
purpose for which it is paid, and shall keep records at all times
showing the financial status of the Village.
The Village Treasurer shall keep such books and accounts and
in such manner as required by statute or ordinance.
All monies received on any special assessment shall be held
by the Village Treasurer in special funds, one for each assessment,
to be applied only to the payment of the improvement, or bonds and
vouchers issued therefor, together with interest thereon, for which
the assessment was made. Such monies shall be used for no other purpose,
unless to reimburse the Village for money expended for such improvement.
Payment on bonds or vouchers shall be made in accordance with
applicable law, and the Village Treasurer shall keep books and accounts
in such a manner that proper prorations in payments of principal and
interest can be made and ascertained.
[Amended 3-16-2021 by Ord. No. 2021-3515]
(A)
All warrants drawn by the Village must be signed by the Village President and countersigned by the Village Clerk, stating the particular fund or appropriation to which the same is chargeable, and the person to whom payable; and no money shall be otherwise paid except as may be provided by statute. Money shall not be transferred by the Village Treasurer from one fund to another after it has been collected or paid, except as may be ordered by the Board of Trustees in the manner and form prescribed by statute, or as provided in Section 4-2-10(B) of this Code.
(B)
Notwithstanding Section 4-2-10(A) of this Code to the contrary, the Village Treasurer may issue warrants prior to approval by the Board of Trustees to the extent necessary to avoid Village liability for additional fines or fees, but only if the Treasurer: (1) provides not less than 24 hours' prior written notice to the Board of Trustees of the intent to issue such warrants; and (2) submits all warrants issued pursuant to this Section 4-2-10(B) to the Board of Trustees for ratification at the next regular or special meeting of the Board.
[Amended 11-16-2021 by Ord. No. 2021-3574]
Prior to November 1 of each year, the Village Treasurer shall
prepare and file with the Village Clerk an account of all monies received
and expenditures incurred during the preceding fiscal year, as prescribed
by state law. The annual report shall specify, without limitation,
the particular warrant, special assessment, or account on which the
monies were collected, the balance of money uncollected on all warrants
in the possession of the Village Treasurer, and the balance remaining
uncollected at the time of the return on all warrants which the Village
Treasurer returned to the Village Clerk during the preceding fiscal
year. A copy of the annual account of the Village Treasurer shall
also be filed with the Cook County Collector of Taxes who collects
taxes levied by the Village, together with an affidavit of the Village
Clerk certifying its publication as required by law and its correctness.
In addition to the duties herein provided, the Village Treasurer
shall perform such other duties and functions as may be required of
municipal treasurers or of municipal collectors by statute or ordinance.
