[HISTORY: Adopted by the Town Council of the Town of Smithfield 4-5-2011 by Ord. No. 2011-03. Amendments noted where applicable.]
Pursuant to Smithfield Home Rule Charter § C-4.16, the Town Council hereby establishes the terms and membership of the Asset Management Commission.
The Asset Management Commission shall consist of five members, appointed by the Town Council from among the qualified voters of the Town, each to serve a term of five years, except that the terms shall be arranged so that the term of one member shall expire each year. In the event that a Commission member shall have missed three consecutive meetings without consent of the Commission Chair, then his or her membership shall expire forthwith. In the event of a vacancy on the Commission for any reason, the Town Council shall make an interim appointment for the remainder of the unexpired term. Members shall be eligible for reappointment. The qualifications of members shall include, but not be limited to, experience in construction and facilities management, architectural and civil engineering, real estate and finance.
The Commission shall organize annually and, by election, shall select from its members a Chair, Vice Chair and Secretary and may adopt any rules of procedure deemed necessary for the proper discharge of its duties. The Commission shall hold its regular meetings on a monthly basis, and special meetings may be scheduled at the direction of the Chair. All meetings of the Commission shall be conducted in accordance with the Rhode Island Open Meetings Act.
Editor's Note: See G.L. § 42-46-1 et seq.
Three members of the Commission shall constitute a quorum, and no vacancy in the membership shall impair the right of a quorum to exercise all the rights and perform all the duties of the Commission.
The general duties and purposes of the Asset Management Commission are as follows:
Compile an inventory of all land and buildings owned by the Town.
Assess the condition of all buildings and establish and prioritize the need for major repairs or renovations.
Prepare and present to the Town Council a list of Town-owned property that could be sold or transferred. The Commission shall identify and recommend sites to be acquired for projects identified on the priority list.
Prepare with input from all departments of Town government a list of projected capital expenditures for five- and ten-year periods; prioritize the list and recommend sources of funding. The Commission shall annually report to the Town Manager and Town Council its recommendations.
Conduct the initial review of any project for which a Town department seeks funding, including planning, cost estimates for the project, and future operating costs associated with the project. This initial review shall be done by the Commission with assistance of the department making the request. Any building committee designated to build the project shall include representatives from the Asset Management Commission. All building committees shall be appointed by the Town Council.
The Commission on request of the Town Council may perform other specified tasks. The Town Manager shall provide necessary resources to the Commission to carry out its responsibilities.