[Code 1971, § 2-14; Res. No. 50-92, 4-14-1992]
The City shall charge a service of $20 on checks tendered to the City which are subsequently returned for insufficient funds by the City's depository bank.
[Code 1971, § 2-91]
The Department of Community Development shall act as a clearing house for all City grant applications. Each department shall continue to have autonomous, independent authority with the consent and approval of the Common Council and the Mayor to submit application for all grants as may from time to time be deemed appropriate and necessary. However, the department submitting such grant shall, upon submission of such grant application, provide to the Director of the Department of Community Development a copy of such grant application submitted. The Department of Community Development shall maintain City-wide record keeping in order to inform the Common Council of the City's realization upon all applied for grants.
[Code 1971, § 2-5]
(a) 
The Common Council is hereby empowered to sell or lease any real estate belonging to or under the control of the City when authorized by a three-fourths vote of all the members of the Common Council and approved by the Mayor.
(b) 
Any sale of City real estate shall be made at public auction to the highest bidder after public notice of the sale is published at least once each week for three weeks in the official paper.
(c) 
At the time of the sale of City real estate, at least 10% of the sale price shall be paid by the purchaser and the balance upon the delivery of the deed by the City.
[Res. No. 75-92, 5-12-1992]
License fees, permit fees and other user fees for the City-provided services, collectively hereinafter referred to as "City fees," shall be periodically adjusted to assure that they remain current with the cost of living. The auditor of the City shall, as a mandatory portion of the budget preparation process, annually provide to the Common Council proposed adjustments in all City fees as will cause them to be increased or decreased, as the case may be, in an amount equivalent to the annual percentage increase or decrease in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Price Index, or other similar published index.
[Res. No. 153-93, § 1, 10-26-1993]
The auditor of the City is designated as the officer of the City responsible for oversight and management of all City insurance coverages for the City. Upon recommendation of the auditor, the Common Council shall adopt policies and procedures in connection with such oversight.
[Res. No. 153-93, § 2, 10-26-1993]
Each department head shall be obligated and responsible to assemble, maintain and provide from time to time in accordance with policies to be established by the auditor and adopted by resolution of the Common Council, such information as may be necessary or useful to assure that the auditor is keeping the agent/insurance company aware of all facts and changes thereto, which may have impact on the cost of insurance premiums.
[Added 12-18-2018 by Res. No. 122-18]
(a) 
The City Attorney shall disclose to the Audit Committee, in writing (as established by Resolution 01-2018), with a copy to the Mayor and the Common Council, no less than quarterly, any litigation matter involving the City where there is at least a reasonable possibility that such litigation may result in a loss in excess of $50,000 or either of the following conditions exists:
(1) 
The City's insurance carrier declines coverage of the litigation liability; or
(2) 
An exposure to a litigation loss exists in excess of the amount of insurance coverage available to the City.
(b) 
Disclosure of any information contained in the report prepared by the City Attorney shall not be deemed an admission of liability, nor shall it be construed a waiver of the attorney-client privilege.
[Added 8-13-2019 by Res. No. 68-19]
(a) 
A change order is work that is added to or deleted from the original scope of work of a contract, which alters the original contract amount and/or completion date. The change order process is established to provide approval authority for the various types of change orders and monetary amounts for capital improvement projects. All change orders are to be documented on a form by the responsible department head. All change orders must be within the approved project funding and the original scope of the project as authorized by the Common Council. The responsible project manager will notify the Mayor, Common Council and City Auditor of any change order execution via email or written notice.
(b) 
The authorization levels for change orders are described as follows:
(1) 
The department head has final change order authority if the following amounts are not exceeded:
(a) 
A single change order, whether cost or credit, up to $10,000.
(b) 
A single contract pay item with a cost or credit up to $10,000.
(c) 
An extension of time up to 15 working days.
(2) 
The Mayor has final change order authority if the following amounts are not exceeded:
(a) 
A single change order, whether cost or credit, up to $25,000.
(b) 
A single contract pay item with a cost or credit up to $25,000.
(c) 
An extension of time exceeding 15 working days.
(3) 
Any levels that exceed a cost or credit over $25,000 must receive mayoral and Common Council approval.
(c) 
The final/approved change-order value shall also include 15% contingency, 5% field change allowance and the associated administrative fees.
(d) 
Change orders authorized by the Mayor will be placed on the Common Council Finance Committee's agenda subsequent to the approval, and the nature of such expenditures must be disclosed and the needs specified by the responsible department head. After change(s) are approved, financing options (if required) will be discussed and secured by the Mayor, Common Council, department head and the City Auditor.
[Added 8-13-2019 by Res. No. 68-19]
The reporting of ongoing capital projects will include a project summary, schedule and timeline of all projects in process (in excess of $50,000), which will be provided to the Common Council on a monthly basis. The project financial report will include the following: project budget, approved changes, and actual/incurred costs. Additionally, there will be a reconciliation of project funding received/acquired to total project cost to ensure enough funding for project completion and highlighting any funding shortfalls. If any project is underfunded, the Mayor and Common Council will be notified immediately and a corrective action plan will be provided.