A.Â
Official personnel records are maintained by the Office of Personnel.
These files are confidential and are the property of the Board of
County Commissioners.
B.Â
Except as provided in the records review provision of this chapter,
no information from an employee file shall be released to other employees,
outside individuals, and agencies. The Director of Personnel may,
however, verify general information the employee has provided to another
party (e.g., employment dates, job title, and salary). Confidential
employee information shall not be released, unless required by law,
without a written notice from the employee to the Office of Personnel
specifying what information may be released and to whom.
C.Â
Employment references may be provided discreetly by those supervisors
receiving requests. The Office of Personnel shall assist in responding
to reference inquiries.
B.Â
Personnel records may be reviewed in the presence of an Office of
Personnel representative by the following individuals:
(1)Â
The employee in interest;
(2)Â
Any person to whom the employee has given written authorization;
(3)Â
Present or prospective supervisors;
(4)Â
The County Auditor as necessary for performance of duties and
responsibilities of the position;
(5)Â
The Director of Finance and Budget as necessary for performance
of duties and responsibilities of the position;
(6)Â
A Calvert County Sheriff law official who is conducting an investigation;
or
(7)Â
Any other person who has specifically been authorized by law.
C.Â
Copies of information contained in the personnel record shall not
be made unless authorized by the Director of Personnel. The Office
of Personnel may exclude from review by an employee recommendations
secured at the time of employment and any confidential material which
the Board of County Commissioners may exclude from review pursuant
to Maryland law. Personnel files may not be removed from the Office
of Personnel.
