Town of Millville, MA Finances

The Treasurer/Collector shall keep in a book provided for that purpose an accurate itemized statement of all money received by him/her, and shall take and safely keep receipts and vouchers for all disbursements made by him/her, and make an itemized report of same to the Board of Selectmen.

§ 10-2 Use of funds; unexpended balances.

No money voted for a general or specific purpose shall be applied to any other use unless by a vote of the Town, and all unexpended balances of such grants in the treasury as of December 31 shall be transferred to the General Fund.

§ 10-3 Transfer of funds to Treasurer/Collector.

Any department collecting funds on behalf of the Town shall transfer those funds directly to the Treasurer/Collector on forms provided by the Town Accountant on a weekly basis. Any department collecting more than $1,000 in any period of less than one week shall, upon reaching that amount, transfer those funds to the Treasurer/Collector on a daily basis.

§ 10-4 Payment of Town obligations.

All bills of the Town, wages and salaries shall be paid at least twice a month.

§ 10-5 Approval of bills.

All bills, accounts, and vouchers presented to the Selectmen for payment shall bear the signature of approval, in their own handwriting, of every member of each department contracting the same; except in cases of emergency, when a majority thereof shall be deemed sufficient and the reason for the same shall be placed in the records of the Selectmen.

§ 10-6 Payment of fees and commissions to officers and employees.

No Town officer and no salaried employee of the Town or any agent of such officer or employee shall receive any compensation or commission for work done by him in his own department, except his official salary and fees allowed by law, without the permission of the Board of Selectmen expressed in a vote which shall appear on their records, with the reason therefor.

§ 10-7 Sales to Town by officers or employees.

No Town officer and no salaried employee of the Town or any agent of such officer or employee, nor any employer of such officer, shall sell, directly or indirectly, materials or merchandise of whatever sort or nature to his own department, or to those receiving relief from his department, without the permission of the Board of Selectmen expressed in a vote which shall appear on their records, with the reason therefor.

§ 10-8 Contracts by Town departments.

Contract expenditures. The procurement of supplies and services by all Town officers, boards, and commissions shall be undertaken in conformity with applicable state procurement laws, including but not limited to the provisions of MGL c. 30, § 39M, MGL c. 30B, MGL c. 149, §§ 44A through 44J, and MGL c. 7, §§ 38A 1/2 through 38O, etc., as from time to time amended.

Written contract required. Any contract for the purchase of supplies or services, and all amendments thereto, shall be in writing. Copies of all such contracts shall be filed with the Chief Procurement Officer and the Town Clerk.

§ 10-9 Revolving funds.

[Added 5-8-2017 ATM by Art. 7]

There are hereby established in the Town of Millville pursuant to the provisions of MGL c. 44, § 53E1/2, the following revolving funds, from which the specified department head, board, committee, or officer may incur liabilities against and spend monies from without appropriation in accordance with the limitations set forth in this bylaw.

Fringe benefits of full-time employees whose salaries or wages are paid from the fund shall also be paid from the fund.

No liability shall be incurred in excess of the available balance of the fund.

The total amount spent during a fiscal year shall not exceed the amount authorized by Annual Town Meeting or any increase therein as may later be authorized by the Board of Selectmen and Finance Committee in accordance with MGL c. 44, § 53E1/2.

Interest earned on monies credited to a revolving fund established by this bylaw shall be credited to the general fund.

Authorized revolving funds.

[Amended 11-13-2017 STM by Art. 2; 5-13-2019 ATM by Art. 12]

Revolving Fund	Authority to Spend	Revenue Sources	Use of Fund
Parks and Recreation Commission	Parks and Recreation Commission	Ball field user fees	Maintenance and improvements to ball fields or playgrounds
Police Department	Chief of Police and Fire	Firearms and fingerprinting fees	Costs related to providing both services
Senior Center	Senior Center Director	Fees and donations for transportation, Senior Center rental and other events	Costs related to providing services
Firearm license application fees	Chief of Police	Firearm license application fees	Costs associated with application processing

Procedures and reports. Except as provided in MGL c. 44, § 53E1/2 and this bylaw, all applicable state and local laws and regulations that govern the receipt, custody, expenditure and payment of Town funds shall apply to the use of revolving funds established and authorized by this bylaw.